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11-16-2017 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY F WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board November 16, 2017 — 6:00 p.m. Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Lynn Grimes Chairman Lisa Green Vice Chairman Michael Schwerin Board Member Minerva Bediako Board Member Nancy Peirce Board Member Brooke Lopez Board Member Anita Jones Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) Executive Summary November 16,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Staff will provide an update on the progress of artists Michael Szabo and John Davis and the fabrication designs of the three sites. Prairie Crossing is still scheduled for the end of November 2017. John Davis has poured the foundation for"Lift Off" and plans to install the piece in early December 2017. • Discussion regarding the Wylie Arts Festival and board activities. Executive Summary Staff and the board have set the times for work schedules (see minutes from October meeting for particulars). Staff will request an update on volunteers from board members Lopez and Bediako. Staff will give an update on booths reserved for the event. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the October 19, 2017 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon approval of a "Call for Artists" for the Wylie Animal Shelter. (C. Ehrlich, PAAB staff liaison) Executive Summary Staff is presenting the Call for Artists for the Wylie Animal Shelter. This call includes the theme, location of the art budget and timeline for artist's responsibilities and meetings of the selection panel. These items may change depending on submittals and actual scheduling. Staff is requesting that these timelines can change if needed. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 16th day of October 2017 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed tri Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting October 19, 2017 — 6:00 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER Chair Grimes called the meeting to order at 6:00 p.m. with the following PAAB members present: Lynn Grimes, Michael Schwerin, Minerva Bediako, Nancy Peirce, Anita Jones, and Lisa Green. Brooke Lopez was absent. Board liaison Carole Ehrlich was also present. DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) Executive Summary Board liaison Ehrlich reported that Artist Michael Szabo has installed "Entwine". It has been approved by Building Inspections and staff is requesting final approval by the board and final payment of $19,500 to the artist in the business item in a business item tonight. Prairie Crossing will be installed on or before the end of November 2017. John Davis has revised his base plan and obtained a permit to build the base for his art piece. The sculpture of"Lift Off" is over half complete. Installation should be later this year. • Discussion regarding the Public Art Fund Budget for 2017-2018. Executive Summary PAAB liaison Ehrlich gave a rundown of the funds within the Public Art Fund and answered questions regarding the fund. Board member Schwerin reported on possible grants for the 2018 Wylie Arts Festival and other grant opportunities through Texas Commission on the Arts. The board directed Schwerin and staff to move forward with possible grant writing to increase funds in the budget and fund balance, and to financially assist with the events. October 19,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 • Discussion regarding the Wylie Arts Festival and board activities. Executive Summary PAAB liaison Ehrlich gave the board a time schedule for workers and asked that a board member be assigned to obtain volunteers and a list of times the volunteers will work. The board appointed Brooke Lopez as the board member to obtain volunteers with her past success with other events. Below are timelines for this event. All members are required to attend and work their specific times and solicit for volunteers. If a member is unable to attend the board member is responsible for providing two volunteers to work their schedule. Friday 5:30 pm — 9:00 p.m. All board members and volunteers Saturday 6:00 a.m. — 12:30 p.m. Tina, Lynn, Nancy, Lisa, Michael, and Minerva Saturday 12:30 p.m. — 7:30 p.m. Carole (10:00 am to closing), Michael, Nancy, Lisa, Anita Silent Auction All board members on duty will check vendors for sold items It was also requested that all board members be in attendance at 9:30 am on Friday morning to set parameters for the booths. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the September 21, 2017 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Jones, seconded by board member Schwerin to approve the PAAB minutes from September 21, 2017. A vote was taken and the motion passd 6-0 with board member Lopez absent. 2. Consider and act upon approval of "Entwine" installed by Michael Szabo and authorize the final payment of $19,500 to the artist. Executive Summary Michael Szabo has installed Entwine and all work has been completed. Wylie Building Inspections Department has approved the piece and staff is asking for approval by the board and authorizing final payment of$19,500 to the artist. The board made a trip to the art piece as part of the approval process during the meeting. October 19,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Board Action A motion was made by board member Schwerin, seconded by board member Jones to approve the sculpture "Entwine" fabricated and installed by Michael Szabo and authorize the final payment of $19,500. A vote was taken and the motion passed 6-0 with board member Lopez absent. ADJOURNMENT Board Action A motion was made by board member Jones, seconded by board member Bediako to adjourn the meeting at 7:15 p.m. A vote was taken and the motion passed 6-0 with board member Lopez absent. SUB-COMMITTEE MEETING WYLIE ARTS FESTIVAL JURY The Jury Selection Panel for the Wylie Arts Festival will meet immediately after the PAAB Regular meeting to review and jury the WAF applicants. The jury panel met at 7:18 p.m. to review the applications for the Wylie Arts Festival. They concluded the review at 8:15 p.m.; present were Nancy Peirce, Lisa Green and PAAB liaison Carole Ehrlich. Lynn Grimes, Chair Carole Ehrlich, Secretary Public Arts Advisory Board CIT_ILV1 Y OF WYLIE AGENDA REPORT Meeting Date: November 16, 2017 Item Number: Item#2 Department: PAAB Board Liaison (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Fund 175 —Public Art Fund Date Prepared: November 7, 2017 Budgeted Amount: Exhibits: Subject Consider and act upon approval of a "Call for Artists" for the Wylie Animal Shelter. (C. Ehrlich, PAAB staff liaison) Recommendation Motion to approve a "Call for Artists" for the Wylie Animal Shelter and allow staff to change meeting dates if necessary. Discussion Staff has prepared a call for artists for the next public art project. The Wylie Animal Shelter was approved for 2018 by PAAB members. This call will provide the location, theme, budget and submission information for artists wishing to apply. It will be through Café and be electronic for artist's submissions and viewing by the Selection Committee. Staff is requesting that members contact persons they believe would be beneficial to the selection committee. Some of the categories for committee members include: artists or landscape architects, citizens of Wylie, a member from the Animal Shelter Advisory Board and Public Art Board and art administrators. This selection committee will be approved at a special called meeting in December. Page 1 Page 2 of 2 ( )/A/ ( fri II, i ( S / s •I airt ,/ � 111! Description of Public Art Project The Public Arts Advisory Board of the City of Wylie, Texas seeks to commission an original art work functionally, philosophically, and artistically integrated with the space for the Wylie Animal Shelter. The shelter houses stray cats, dogs and other animals. The shelter is set back from Hensley Lane with plans to eventually construct another structure fronting Hensley for adoption purposes; separating animals that qualify for adoption from those that require more care. Placement of the art piece will be adjacent to where the new construction will take place and just to the right of the drive going to the existing animal shelter. Art Space • Art should complement the architecture in scale and form and open spaces of the area • Artist responsibilities include base construction, lighting and oversight of installation • Art should be creative but conceptually accessible to the viewer • Art will be the focal point for community engagement • The theme for this project is, The Rescue Power of"Adoption" • Art should take into consideration children as well as adults frequenting the facility • Lighting should be (energy efficient preferred), and should be a significant element of the art/space • Art work must be durable and require minimal maintenance • ART PLACEMENT OVERVIEW i s .. a .- .;.. ' Jai , , Jill r 1 -_ +? .- i iiiiii AIL + r ' ,� CI f • 11 r `r f ice} -_ !.- x i :- _. r 1F y -. An mal Shelter.Art Location 4 - ._ .- - - - «2017 Google Hensie,, - Budget — The budget for this project is $35,000. The fee includes: artist's fee, travel during fabrication and installation, engineering, materials, fabrication, transportation, documentation, insurance, permit fees (waived), and lighting. Artists must be able to work within the listed timeline for completion of the projects Selection Process — The Art Selection Panel will include 1-2 community members, 1-2 professional artists or experienced art coordinators, a representative from the Animal Shelter Advisory Board, 1 Public Art Board member. Submissions of qualifications will be reviewed by representatives of the Public Art Advisory Board, city staff and other professionals, and if necessary initially narrowed to semi-finalists. The Art Selection Panel will narrow the field to 2-3 finalists for the project. The finalists will be invited for an optional site visit, dialogue with the community, and if they wish, a period of time spent with staff. They will then be asked to develop a conceptual approach (Maquette) for the artwork and make a presentation in person of their proposal, for which they will be given an honorarium of$400. The Art Selection Panel will rank the finalists for recommendation to the Public Art Advisory Board, Staff and to the Wylie City Council. Upon approval, the artist will be awarded a contract. Timeline —These dates are subject to change 1/22/2018 Submissions due by 5pm, Central Time (not post marked) 2/5-2/16 Selection Panel Meets to choose 2-3 Art Finalists 3/5-3/16 Community Input Meeting and/or Finalists visit site Finalists asked to prepare concept proposals (sketch) 4/9-4/18 Finalists present proposals. Art Selection panel ranks finalists and recommends to Public Art Advisory Board 4/24-5/8 Approval by the Wylie City Council (including contract) Artist begins work. 10/25/2018 Final Art is installed (TBD by artist if timeline could be shortened) Submission Requirements Remit all submissions to: https://www.callforentry.org/festivals unique info.php?ID=3411 ✓ Letter of interest indicating interest in and potential approach to the project. The letter should provide a description of how your professional background relates to this art project. ✓ A current resume, per applicant, not to exceed 3,000 characters that highlights professional accomplishments, particularly as relates to this art project. Applicants working as a team will also be limited to 4,000 characters total. ✓ Images of previous, relevant work within the same budget and final cost. Maximum of 15 images. Please send each image as a .jpg and label with artist's last name, image number and image title. ✓ Annotated Image list, Including: image number, title, medium, dimensions, date, budget, location, commissioning agency (if applicable) and brief description if necessary. ✓ Three professional references including phone number and e-mail contact information. Please do not send specific proposals; the panel will not consider them. You may refer to completed artworks or projects submitted in your application that exemplify the aesthetic direction you might consider for the project if you are a finalist. Eligibility —The project(s) are open to all professional artists located in the continental U.S.A., age 18 and over, regardless of race, color, religion, national origin, gender, age, marital status, or physical or mental disability. Applications will be accepted only from artists whose work is being submitted in response to this RFQ. Applications submitted by third parties such as galleries,art consultants, family members, etc. will not be considered. City of Wylie employees, as well as selection panelists and their immediate family members are not eligible for participation. Contact Information City of Wylie, Public Art Advisory Board, c/o Carole Ehrlich 300 Country Club Road, Building 100, Wylie,TX 75098 Questions? Please contact 972-516-6023 or 6020 Carole Ehrlich; e-mail - carole.ehrlich@wylietexas.gov Wylie Animal Shelter Call for Artist Budget Approved Budget for Project $52,000.00 Artist Budget $37,000.00 Artist Proposals (Maquettes X 3) $1,200.00 Artist Travel (if needed-out of state) $1,000.00 Maintenance 15% $7,800.00 Contingency 10% $5,000.00