12-06-2017 (Public Arts Advisory) Agenda Packet ittot Public Arts Advisory Board CITY;F WYLIE NOTICE OF MEETING Special Called Meeting Agenda Public Arts Advisory Board December 6, 2017 — 6:00 p.m. Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Lynn Grimes Chairman Lisa Green Vice Chairman Michael Schwerin Board Member Minerva Bediako Board Member Nancy Peirce Board Member Brooke Lopez Board Member Anita Jones Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER DISCUSSION ITEMS • Overview Discussion regarding the 2017 Wylie Arts Festival. December 6,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Executive Summary Staff and the board will discuss the post 2017 WAF and make recommendations for any changes for the 2018 event. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the November 16, 2017 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon approval of the Selection Committee for the Wylie Animal Shelter. (C. Ehrlich, PAAB staff liaison) Executive Summary Staff has presented the Call for Artists for the Wylie Animal Shelter. This call includes the theme, location of the art budget and timeline for artist's responsibilities and meetings of the selection panel. Staff has requested each member to submit names for the selection committee that will jury the entries on Café and make recommendations for the three semi-finalists for the project. Names were submitted for artists, landscape architects, community members, one board member from PAAB, and art coordinators. These nominees were contacted to insure they would be able to meet the timeline in the Call for Artists. Staff is recommending that the board choose these members in a formal action. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 16th day of October 2017 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed tri Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting November 16, 2017 — 6:00 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER Chair Grimes called the meeting to order at 6:00 p.m. with the following PAAB members present: Lynn Grimes, Michael Schwerin, Brooke Lopez, and Anita Jones. Lisa Green, Nancy Peirce, and Minerva Bediako were absent. Board liaison Carole Ehrlich was also present. DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) Executive Summary Board liaison Ehrlich reported that Artist Michael Szabo has indicated he may have another delay in the installation of Prairie Crossing. Staff has not received an official scheduling but will update the board once received. John Davis is in the process of constructing the base for "Lift Off". Installation should be later this year. • Discussion regarding the Wylie Arts Festival and board activities. Executive Summary PAAB liaison Ehrlich reminded members that the scheduling for the event would be as noted below. She asked for any changes to the letters that go out to vendors. Minor changes were suggested by the board. Chair Grimes asked that sticky notes be available for board members to use for cars at the unloading site to determine booth numbers in case the vehicles are not moved as required. Brooke Lopez reported she had obtained 10 ROTC members for both scheduling times as volunteers to assist vendors. Chair Grimes reminded those assisting with booth marking to be at the event center by 9:30 am on Friday December 1. November 16,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 All members are required to attend and work their specific times and solicit for volunteers. If a member is unable to attend, the board member is responsible for providing two volunteers to work their schedule. Friday 5:30 p.m. — 9:00 p.m. All board members and volunteers Saturday 6:00 a.m. — 12:30 p.m. Tina, Lynn, Nancy, Lisa, Michael, and Minerva Saturday 12:30 p.m. —7:30 p.m. Carole (10:00 am to closing), Michael, Nancy, Lisa, Anita Silent Auction All board members on duty will check vendors for sold items BUSINESS ITEMS 1. Consider, and act upon, approval of the minutes from the October 19, 2017 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Jones, seconded by board member Schwerin to approve the PAAB minutes from October 19, 2017. A vote was taken and the motion passed 4-0 with board members Green, Peirce, and Bediako absent. 2. Consider, and act upon, approval of a "Call for Artists" for the Wylie Animal Shelter. (C. Ehrlich, PAAB staff liaison) Executive Summary PAAB liaison Ehrlich addressed the board stating that staff has prepared a call for artists for the next public art project. The Wylie Animal Shelter was approved for 2018 by PAAB members. This call will provide the location, theme, budget, and submission information for artists wishing to apply. It will be through Café and be electronic for artist's submissions and viewing by the Selection Committee. Ehrlich asked if the board wished to charge an entry fee for artists. She explained that sometimes organizations do and sometimes they do not. Board members discussed fees for a small call. Board member Lopez suggested a small entry fee of$15.00. Staff is requesting that members contact persons they believe would be beneficial to the selection committee. Some of the categories for committee members include: artists or landscape architects, citizens of Wylie, a member from the Animal Shelter Advisory Board and Public Art Board, and art administrators. This selection committee will be approved at a special called meeting in December. Board Action A motion was made by board member Lopez, seconded by board member Jones to approve a "Call for Artists" for the Wylie Animal Shelter in the amount of $37,000 and use Café to publish the call in the amount of$525. Additionally charge each artist an entry fee of$15.00 each. A vote was taken and the motion passed 4-0 with board members Green, Bediako, and Peirce absent. November 16,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 ADJOURNMENT Board Action A motion was made by board member Jones, seconded by board member Schwerin to adjourn the meeting at 6:37 p.m. A vote was taken and the motion passed 4-0 with board members Green, Peirce, and Bediako absent. Lynn Grimes, Chair Carole Ehrlich, Secretary Wylie Animal Shelter Selection Committee Nominees Artists Alexis Tapp Cheryl Mabry Kathryn "Lily" Courtney Dana Ashley Community Members Chris Funk Gloria Suarez Bobby Heath Reverend Al Draper Wylie Animal Shelter Advisory Board David Dahl Staff Mindy Manson Wylie Public Arts Advisory Board Lynn Grimes Nancy Peirce Anita Jones