04-20-2017 (Public Arts Advisory) Agenda Packet Ait Public Arts Advisory Board
CITY;F WYLIE NOTICE OF MEETING
Regular Meeting Agenda
Public Arts Advisory Board
April 20, 2017 — 6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
Lynn Grimes Chairman
Brooke Lopez Vice Chairman
Michael Schwerin Board Member
Michelle Pugh Board Member
Nancy Peirce Board Member
Lisa Green Board Member
Anita Jones Board Member
Carole Ehrlich Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD
972.516.6026.
CALL TO ORDER
DISCUSSION ITEMS
• Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich,
PAAB Liaison)
Executive Summary
Staff will provide an update on the progress of artists Michael Szabo and John Davis and
the fabrication designs of the three sites.
• Discussion and update regarding Bluegrass on Ballard, July 1, 2017.
April 20,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2
Executive Summary
Staff and the board will discuss times and duties for each member during the event. Also for
discussion is the purchase and sale of glow sticks for addition fund raising.
Two shifts 6:30 am — 1:00 pm and 2:00 pm — 10:00 pm
Volunteers and Logistics
• Report regarding Public Art in the Community and Maquette Reception —
Sponsored by El Centro Community College
Executive Summary
Chair Lynn Grimes and I attended Public Art in the Community panel discussion at the Bill Priest
Building, downtown Dallas, which is part of El Centro Community College. Staff will report on
the art coordinator discussions regarding a possible certification course for emerging artists,
centered on public art. Many regional artists attended and displayed their maquettes.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the March 16, 2016 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison)
2. Consider and act upon the renewal of Café for 2017 Call for Artists (C. Ehrlich,
PAAB staff liaison)
Executive Summary
Café is a Call for Artist system that allows the board, staff and selection committees to review
images, resumes, and other required documents online from artists applying for each Call for
Artist project. Last year we utilized this system for the Thoroughfare CIP Art projects and the
system worked very well for all viewers.
We have the opportunity to renew the contract for an additional year. Based on the plans for
additional art in 2017-2018, staff is recommending approval of the renewal.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 17th day of April, 2017 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
741 Public Arts Advisory Board
CITY OF WYLIE
■
Minutes
Regular Meeting
March 16, 2017 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:08 p.m. by Chair Lynn Grimes. Board
members present included: Lynn Grimes, Michele Pugh, Michael Schwerin, and Anita Jones. Lisa
Green, Nancy Peirce and Brooke Lopez were absent.
Staff present included: Carole Ehrlich, board liaison.
DISCUSSION ITEMS
• Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich,
PAAB Liaison)
Staff Comments
Carole Ehrlich, staff liaison provided an update on the progress of artists Michael Szabo and John
Davis and the fabrication designs of the three sites. She stated that Michael Szabo (Sites 1 & 2) was
on schedule and fabricating both art pieces. Site installation of both art site was scheduled for early
June.
Ehrlich reported John Davis (Site 3) had concluded some base and art design issues and would be
submitting the engineering plans and continuing with his fabrication. Site installation was scheduled
for end of July 2017.
• Discussion regarding an art placement site for the additional art piece from event
funds.
Stagg Comments
Staff liaison Ehrlich addressed the board stating that there were several locations in front of the Animal
Shelter with no restriction of utility lines. She indicated that after speaking with Sheila Patton, Animal
Shelter supervisor, she recommended a median location adjacent to the entrance to the shelter. She
explained that future construction of an animal adoption center was under review for the front portion of
March 16,2017 Wylie Public Arts Advisory Board Meeting Minutes Page 12
the location and would be adjacent to the area recommended for the art. She reported the Call for
Artists will have a theme of"Rescue" the Power of Adoption. Ehrlich stated the Call for Artists would be
completed sometime in early June with a fall 2017/winter 2018 installation. The board previewed the
recommended location for the art site and directed staff to continue with the plans presented.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the February 16, 2016 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Pugh, seconded by board member Jones to approve the
February 16, 2017 Public Arts Advisory Board minutes as presented. A vote was taken and the motion
passed 4-0 with board members Lopez, Peirce, and Green absent.
ADJOURNMENT
Board Action
A motion was made by board member Pugh, seconded by board member Jones to adjourn the
meeting at 6:20 p.m. . A vote was taken and the motion passed 4-0 with board members Lopez,
Peirce, and Green absent.
Lynn Grimes, Chair
Carole Ehrlich, Secretary
Public Arts Advisory Board
CIT_ILV1 Y OF WYLIE AGENDA REPORT
Meeting Date: April 20, 2017 Item Number: Item#2
Department: PAAB Board Liaison (City Secretary's Use Only)
Prepared By: C. Ehrlich Account Code: Fund 175 —Public Art Fund
Date Prepared: April 13, 2017 Budgeted Amount:
Exhibits:
Subject
Consider and act upon the renewal of Cafe for 2017 Call for Artists (C. Ehrlich, PAAB staff liaison)
Recommendation
Motion to approve the renewal of Café for Call for Artists beginning September 1, 2017 and ending August 31,
2018 at a cost of$525.00 with the option to pay an additional $425.00 for an additional call.
Discussion
Café is a Call for Artist system that allows the board, staff and selection committees to review images,
resumes, and other required documents online from artists applying for each Call for Artist project. Last year
we utilized this system for the Thoroughfare CIP Art projects and the system worked very well for all viewers.
I would like to start the renewal period in late August/September of 2017 to allow for an additional call within
the annual renewal. Initially pay the renewal of $525.00 with the option to purchase a second call for an
additional cost of$425.00 within the renewal year.
Page 1
CaFETM SERVICE RENEWAL AGREEMENT
Ca
WESTAF 11743 Wazee Street Suite 300 I Denver, Colorado 80202 I www.westaf.org 11322221223
P (303) 629.1166 I F (303) 629.9717
This Renewal Agreement is dated on ,2017 ("Effective Date") and entered into between
Western States Arts Federation, a Colorado nonprofit corporation ("WESTAF"), and the client identified in
the signature block of this Agreement ("Client') for the renewal of Client's term under the original CaFE Service
Agreement. WESTAF and Client agree as follows:
1. Annual Renewal and Fees. CaFE and Client agree that Client remains eligible for CaFE's pricing structure.
Client agrees to renew its CaFE Service under the Service Agreement for the following annual access term and
use fees per contest/s during that term, as follows:
12 Month Access Term from "Effective Date" , 2017 to , 20
Fees during an Access Term:
Single Public Art Call
RENEWAL included with renewal 1 call $525.00
Additional Calls: All calls in a package must be started within the annual term.
Check to Select Package Number of Calls Use Fee
❑ Two Public Art Calls 2 $950.00
Concrete Package 3 $1,290.00
Steel Package 5 $2,100.00
❑ Bronze Package 9 $3,675.00
Copper Package 15 $5,775.00
— All plans include up to 250 applicants per call and up to 20 media samples 1 per application.
(Only 6 of these 20 media samples may be in the form of audio or video files 2.)
1 Media samples are defined as images, audio samples,or video samples.
2 Can be any combination of audio and/or video files, not to exceed 6 total
Upgrade Options:
Description Fee per call
Option A: Accept an additional 100 artist profiles per call $150.00
Option B: Accept 2 additional media samples per call $200.00
[Check as applicable:] Client has elected to El include or El exclude an upgrade option as part of the CaFE
Service. If included, then Client has agreed to purchase Upgrade Option(s) 'and accordingly, agrees to
pay the corresponding use fees.
If client modifies the Upgrade Options during the Term, then client agrees to pay the corresponding use fees. If
client excludes the Upgrade Options, and later modifies options or incurs applicants or media samples beyond
the maximum allowed per call during the Term, then client agrees to pay the corresponding use fees.
2. Meaning of Terms. Unless otherwise provided in this Agreement, the terms used in this Agreement shall
have the same meaning ascribed to them in the Service Agreement.
3. Entire Agreement. This Agreement shall be deemed as a part of the Service Agreement. Except as
modified by this Agreement, all terms and conditions of the Service Agreement remain in full force and effect.
Any reference to the Service Agreement in any other documents shall be construed as including this Agreement.
The duly authorized representatives of CaFE and Client have executed this Agreement as of the Effective Date.
Client: WESTAF
Western States Arts Federation
Date: Date:
Signature: Signature:
Printed: Printed:
Title: Title:
Address: CaFE Manager
1743 Wazee Street, Suite 300
Denver, CO 80202
For WESTAF Use Only
For WESTAF Use Only I Licensee: PA INVOICE PAID SETUP ACTIVATED
FEE AMOUNT PAYMENT NOTES
RENEWED with One Public Art Call $525.00 Received I Awaiting I Bill
Artist Profile Fee(over 250) / Received I Awaiting I Bill I I N/A I Auto
Image/Media Fee(over 20) Received I Awaiting I Bill I I N/A I Auto
License Effective Date START / / License Effective Date END / /
2017