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05-18-2017 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY F WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board May 18, 2017 — 6:00 p.m. Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Lynn Grimes Chairman Brooke Lopez Vice Chairman Michael Schwerin Board Member Michelle Pugh Board Member Nancy Peirce Board Member Lisa Green Board Member Anita Jones Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) Executive Summary Staff will provide an update on the progress of artists Michael Szabo and John Davis and the fabrication designs of the three sites. • Discussion and update regarding Bluegrass on Ballard, July 1, 2017. April 20,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Executive Summary Staff and the board will discuss times and duties for each member during the event. Also for discussion is the purchase and sale of glow sticks for addition fund raising. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the April 20, 2016 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 12th day of May, 2017 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Public Arts Advisory Board CITY OF WYLIE ■ Minutes Regular Meeting April 20, 2017 — 6:00 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER The Public Arts Advisory Board meeting was called to order at 6:02 p.m. by Chair Lynn Grimes. Board members present included: Lynn Grimes, Michele Pugh, Michael Schwerin, Anita Jones, Lisa Green, Nancy Peirce and Brooke Lopez. Staff present included: Carole Ehrlich, board liaison and Public Information Officer Craig Kelly. DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) Executive Summary Staff provided an update on the progress of artists Michael Szabo and John Davis and the fabrication designs of the three sites. PAAB Liaison Ehrlich explained that no photos had been sent as yet showing the fabrication of Michael Szabo's art pieces at the half way point but expected photos in the near future. She noted that he was still on schedule to install in June/July of 2017. Ehrlich explained that artist John Davis was still working with his engineer to provide final base plans for his art piece. She noted that he would not be installing until late July or early August due to the re- design by the engineer taking out some of the piers. Board member Schwerin asked if the contract for artists could be changed to require those engineers to be located in Texas and familiar with the soils here to provide certification. Ehrlich replied that local engineers are provided to the artists but ultimately it is up to the artist to choose a Texas certified engineer whether located in Texas or certified in Texas and located elsewhere. This is part of the artist's budget and therefore the artist is allowed to make those choices. • Discussion and update regarding Bluegrass on Ballard, July 1, 2017. Executive Summary PAAB Liaison and Public Information Officer Kelly reported that the layout for the event this year has been revised. All activities excluding food vendors will be located in Olde City Park. The stage will be set up by the memorial and seating will be in front of the stage. All craft vendors will be located near April 20,2017 Wylie Public Arts Advisory Board Meeting Minutes Page 12 the parking area behind the pavilion and across the mural area next to the pawn shop. Board Chair Lynn Grimes asked that a small banner be provided to show vendors where to sign in under the pavilion. She also requested that vendor contact and booth information be provided to each board member prior to the event. Discussion regarding where vendors would unload was also discussed and the board asked Mr. Kelly to provide the layout with specific booth load in information so letters could be sent to the vendor prior to the event with a map showing where they will unload. Board members volunteer for the following timelines for the event 6:30 am — 1:00 pm 2:-- pm — 10:00 pm-includinq the sale of plow sticks fund raiser Michelle Pugh Brooke Lopez (Volunteers) Nancy Pierce Michael Schwerin Carole Ehrlich Anita Jones Tina Link Lisa Green Lisa Green (all day) Lynn Grimes Lynn Grimes (all day) Chair Grimes and Liaison Ehrlich will bring the cost of the glow sticks and recommendation for pricing back to the board at the next regular meeting. Coffee and supplies will be handled by board member Pugh, water cooler will be provided by board member Peirce and water will be provided by board member Green. • Report regarding Public Art in the Community and Maquette Reception — Sponsored by El Centro Community College Executive Summary PAAB liaison Ehrlich reported that Chair Grimes and Ehrlich had been invited to be part of discussion by regional Public Art Coordinators from Scott Trent, professor and artist with El Centro Community College in Dallas. According to Mark Hays, Vice Chancellor and Director of Advanced Manufacturing Technologies, they plan to completely redesign the Bill Priest Building in downtown Dallas and provide classes in all manufacturing technologies. This will include professional welding and the opportunity for emerging artists in metal media and other materials to learn more about public art and techniques for specific welding in public art. Trent is a professor and artist and will be teaching the courses and wanted feedback from the group regarding specific areas of study that are needed for certification as a public artist. He also said the courses would focus on the budgetary side of public art and requirements for insurance, certified engineer stamped plans and other areas required by cities and governmental agencies. He will have additional discussions with coordinators as he moves forward with his syllabus and course planning. Board member Pugh left the meeting at 6:50 p.m. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the March 16, 2016 Public April 20,2017 Wylie Public Arts Advisory Board Meeting Minutes Page 13 Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Jones, seconded by board member Schwerin to approve the March 16, 2017 Public Arts Advisory Board Minutes. A vote was taken and the motion passed 6-0 with board member Pugh absent. 2. Consider and act upon the renewal of Café for 2017 Call for Artists (C. Ehrlich, PAAB staff liaison) Executive Summary Ehrlich addressed the board stating that Café is a Call for Artist system that allows the board, staff and selection committees to review images, resumes, and other required documents online from artists applying for each Call for Artist project. Last year the City utilized this system for the Thoroughfare CIP Art projects and the system worked very well for all viewers. We have the opportunity to renew the contract for an additional year. Based on the plans for additional art in 2017-2018, staff is recommending approval of the renewal. Board Action A motion was made by board member Peirce, seconded by board member Green to approve the renewal of Café for Call for Artists beginning September 1, 2017 and ending August 31, 2018 at a cost of $525.00 with the option to pay an additional $425.00 for an addition call. A vote was taken and the motion passed 6-0 with board member Pugh absent. ADJOURNMENT Board Action A motion was made by board member Lopez, seconded by board member Jones to adjourn the meeting at 6:58 p.m. A vote was taken and the motion passed 6-0 with board member Pugh absent. Lynn Grimes, Chair Carole Ehrlich, Secretary