08-17-2017 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
CITY F WYLIE NOTICE OF MEETING
Regular Meeting Agenda
Public Arts Advisory Board
August 17, 2017 — 6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
Lynn Grimes Chairman
Brooke Lopez Vice Chairman
Michael Schwerin Board Member
Minerva Bediako Board Member
Nancy Peirce Board Member
Lisa Green Board Member
Anita Jones Board Member
Carole Ehrlich Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD
972.516.6026.
CALL TO ORDER
DISCUSSION ITEMS
• Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich,
PAAB Liaison)
Executive Summary
Staff will provide an update on the progress of artists Michael Szabo and John Davis and
the fabrication designs of the three sites.
• Overview and discussion regarding Bluegrass on Ballard, July 1, 2017.
Executive Summary
August 17,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2
Staff and the board will discuss an overview of the 2017 Bluegrass on Ballard.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the June 15, 2017 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison)
2. Consider and act upon the appointment of a board chair for a term from August
2017 to July 31, 2017.
Executive Summary
Each year the board nominates and appoints a new board chair for the Public Arts Advisory Board. The board is
requested to appoint a new board chair.
3. Consider and act upon the appointment of a vice chair for a term from August
2017 to July 31, 2017.
Executive Summary
Each year the board nominates and appoints a new board vice chair for the Public Arts Advisory Board. The
board is requested to appoint a new board vice chair.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 14th day of August, 2017 at 5.00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Public Arts Advisory Board
CITY OF WYLIE
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Minutes
Regular Meeting
June 15, 2017 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:08 p.m. by Vice Chair Brooke Lopez.
Board members present included: Michael Schwerin, Anita Jones, Lisa Green and Nancy Peirce. Board
members Michelle Pugh and Chair Lynn Grimes were absent.
Staff present included: Carole Ehrlich, board liaison.
DISCUSSION ITEMS
• Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB
Liaison)
Staff Comments
PAAB Liaison Ehrlich gave a short update on the three projects underway. She explained that Michael
Szabo was still on schedule for July for installation of his two projects and John Davis was still revising his
plans for the base but indicated he was within three weeks of being half way with his art fabrication.
Ehrlich estimated it would be mid-September when the weather cooled a bit for all art dedications.
• Discussion and update regarding Bluegrass on Ballard, July 1, 2017.
Board/Staff Comments
Staff Liaison Ehrlich gave a short report on the current number of booths showing the number to be 117
including food booths. She explained that booths were full and staff had not received sponsor booths from
WDMA as yet.
Ehrlich presented the LED and Glow items to be sold at the event. She also provided a proposed price
sheet. The only item the board directed change in cost for was the glow wand which will now be sold at
$3.00 each.
June 15,2017 Wylie Public Arts Advisory Board Meeting Minutes Page 12
Ehrlich reminded the members of the scheduling for the event. Each member was reminded that they were
required to attend and assist with the event and bring as many volunteers as possible.
Morning
Tina is bringing the layout photos, vendor booth assignments and multiple lists of vendors and emergency
number
Michelle is in charge of coffee, cups and creamer
Lynn is in charge of ice and a grocery cart
Nancy is in charge of a large cooler and grocery cart
Craig is providing a banner or large sign for the "Sign In" area
Lisa is bringing bottled water
Evening Sales
Michael/Brook and Nancy/James will have grocery carts to sell items in and around the park. Each team
will bring change ($50)
Lynn Grimes will be watching for uninvited vendors
Tina will have a cash box for the booth ($300 change)
Lynn will bring the tent
Anita, Tina, and Lisa will work the booth from 5:00 pm — 10:00 pm or when sales stop
The booth will need zip ties or other items for the tent, to hang lights and glow items for display-maybe a
string of Xmas lights?
Lynn will assist with the transport of all the LED and Glow items to and from the park. Any items unsold will
be saved at City Hall for the WAF.
Tina will collect all sale cash prior to closing the booth.
Vice Chair Lopez reported she had twelve volunteers scheduled for the morning shift from 6:30 — 10:30 am
to assist vendors. These volunteers are from the High School ROTC.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the May 18, 2017 Public Arts
Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Jones, seconded by board member Peirce to approve the minutes
from the May 18, 2017 Public Arts Advisory Board minutes. A vote was taken and the motion passed 5-0
with board members Lopez and Pugh absent.
ADJOURNMENT
Board Action
A motion was made by board member Schwerin, seconded by board member Jones to adjourn the
meeting at 6:44 p.m. A vote was taken and the motion passed 6-0 with board member Grimes absent.
June 15,2017 Wylie Public Arts Advisory Board Meeting Minutes Page 13
Lynn Grimes, Chair
Carole Ehrlich, Secretary
Carole Ehrlich, Secretary