10-09-2017 (Library) Minutes Library Advisory Board
CITY OF WYLIE
Library Board--Minutes
Monday, October 9, 2017 — 7:00pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers,Juan M. Azcarate III,Janice Borland, Shirley Burnett, Rosalynn Davis,
& Rachel Orozco, Board Liaison
Members absent: Kenneth Cash,Jesse Meason
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three (3)minutes. In addition, the Board is not allowed to
1, converse, deliberate or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentation was given at the meeting.
ACTION ITEMS
The Library Board Minutes of Monday, September 11, 2017 were approved with one minor revision as
discussed.
DISCUSSION ITEMS
Library Emergency Plan: Library staff received Active Shooter Training as part of their In-Service
training in September. Training highlights were shared with the Board. The architects who designed the
building are currently helping to re-design the library computer lab into two separate spaces with a wall.
(One side would be a MakerSpace and the other side would be for classes and meetings.) During the
walk-through, they discussed looking into adding additional safety/emergency evacuation features in the
library such as "break-out" windows in the Teen Room and/or an exterior exit door behind the Teen
Room desk. They will also look into adding an exit door at the far end of the library in a place that was
originally designed to be a back door. Rachel advised that the Library will also be creating an Emergency
Preparedness Plan. The plan will be brought to the Board for review after it has been drafted.
Patron Behavior Issues: Rachel shared with the Board some scripted responses that have been drafted
in-house that library staff can use to aid themselves when confronting Patron behavior issues. These
responses have been based off of the Code of Conduct that was approved by the Library Board.The
February 13, 2017 Library Advisory Board Regular Meeting Minutes Page 2 of 3
question was raised as to whether the document could still be considered discoverable since it is in
writing(even though it is only intended for in-house use). Rachel will consult with the City Attorney
regarding this question.
STAFF REPORTS
Upcoming Special Events:
Adult:
Read More Challenge 2017
Read or listen to one book from each of the 20 categories and record their titles on the log. Titles may not
be used for more than one category. Logs may be turned in starting October 2, 2017. Return completed
log by December 30, 2017. Successful challengers will receive a commemorative t-shirt. Shirts will be
ready to pick up in early 2018.
Fall Concert
Tuesday, October 17—7:00PM
The sweet sounds of the Wylie Community Band welcome fall in all its splendor. The concert will be in
the foyer for all to enjoy.
Altered Book Art
Saturday, November 11 —2:30PM
Learn how to fold discarded books and combine them with found objects to create 2-D and 3-D works of
art. Materials provided. Workshop presented by Dallas artist VET. Space is limited.
Escape Room: Game of Tomes
Saturday, November 18
The manuscript for the long, long-awaited sequel in the world's best-selling fantasy series has been
stolen! Join fellow fans in solving puzzles and clues to find the book and get it to the publisher. Space is
limited. Please register for only one game. Ages 18 and up. Age limits strictly enforced.
Choose your game time:
2:00-3:00Pm
3:30-4:30PM
5:00-6:OOPM
6:30-7:30PM
Friends Programs:
Halloween Fall Fundraiser Costume Contest
Tuesday, October 24—5:30 to 7:00PM
Sponsored by the Friends of the Library. Contest entry fee is $1.00. All proceeds benefit the library.
Come enjoy trick-or-treat at the Reference Desks, the Big Pumpkin Puppet Show & Halloween themed
Scavenger Hunt! Costume contest judging:
Infants, Toddlers and Big Kids, 6PM
Tweens,Teens and Adults, 6:30PM
One winner from each category will receive a prize.
Big Pumpkin Puppet Show
5:30, 5:50, 6:10 & 6:30Pm. Puppet show is taking place of Family Storytime.
Tickets available at 4:30PM the day of the event at the Children's Desk.
February 13, 2017 Library Advisory Board Regular Meeting Minutes Page 3 of 3
Kroger: Register your Kroger card in the Community Rewards program and Friends will earn money
every time you shop with no additional cost to you! Sign up online and enter Friends of the Library
Wylie,#91238. The Friends of the Library raise funds to support the library. They support children's
programs, computer classes, and other library programs.
ADJOURNMENT
Meeting adjourned at 7:55 pm.
AAA g,
dy Ayers,Chair Date