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04-10-2017 (Parks & Recreation) Agenda Packet Gt�� OF 1Tr�4 (''--''' ',i_•,.11 - Wylie Parks and Recreation Board J NOTICE OF MEETING ®1887A ,,I,9PATF OF TkXPS Regular Meeting Agenda April 10, 2017 — 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club #100 Wylie, Texas 75098 Matt Rose Chair Bobby Kinser Vice-Chair Dan Chesnut Board Member David White Board Member Jeff Harris Board Member Emmett Jones Board Member Joni Robinson Board Member Robert Diaz Board Liaison Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. April 10,2017 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the March 13, 2017 meeting. 2. Consider and act upon of parkland dedication for the Woodbridge Townhomes Development. DISCUSSION ITEMS • Hail storm damage facility update-Brown House and Wylie Senior Recreation Center. • Municipal Complex Trail-East Meadow project update. ADJOURNMENT CERTIFICATION I eery that this Notice of Meeting was posted on this 7th day of April 2017 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed CITY O r W LIE Parks and Recreation Board Meeting Minutes Monday, March 13, 2017—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Kinser, Board Member Chesnut, Board Member White, Board Member Harris, and Board Member Robinson in attendance. Board Member Jones was absent from the meeting. Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks Board Secretary, Janet Hawkes. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the February 13, 2017 meeting. Board Action: Board Member Kinser made a motion to approve the minutes from the February 13, 2017 meeting. Board Member White seconded the motion, and a vote was taken and passed 6-0. 2. Consider and act upon vendor application for Wylie East High School Cross Country Team to sell items at a cross country meet to be held September 2, 2017 at Founders Park. Superintendent Diaz advised that the presented vendor application is for the second annual Wylie East High School Raider Cross Country Invitational, which is a local cross country meet for the surrounding areas. The Wylie East High School Cross Country Team and Athletic Booster Club plans to sell t-shirts, soft drinks and precooked, prepackaged food items as a fundraiser; pop up tents will be used, as the concession stands will not be accessed during the event. Approximately 500 high school track meet participants and 650 spectators are expected to attend. Superintendent Diaz noted that the proposed event date will not conflict with the City league game play. Board Action: Board Member Kinser made a motion to approve the Vendor Application for the Wylie East High School Cross Country Team to sell items at a cross country meet to be held September 2, 2017 at Founders Park. Board Member Harris seconded the motion, and a vote was taken and passed 6-0. DISCUSSION ITEMS • Update from the Parks and Recreation Board Subcommittee on the Acquisition and Improvement (A & I) Fund projects for FY 2017-18 meeting. The Acquisition and Improvement(A& I) Subcommittee, consisting of Board Chairman Rose, Board Member Chesnut, and Board Member Robinson, met with staff on March 7, 2017, to finalize discussion of their A& I project priority list recommendation for fiscal year 2017/2018. Current approximate balances in the A& I fund are $156,000 in the west zone, $115,000 in the central zone, and $119,000 in the east zone. Superintendent Diaz and the Subcommittee members discussed with the rest of the Board their recommendations and reasons for their recommendations. The Subcommittee recommended to the Parks and Recreation Board the following: 1. West Zone: addition of solar lighting at the Municipal Complex Trail, cost to be determined 2. East Zone: fund matching with the Wylie Lakes Homeowners Association for construction of a new pavilion in Wylie Lakes Park, $55,000 3. West Zone: park design and improvements for Parkside Park, $50,000 Superintendent Diaz notified the Board that there will be an item added to the April 10th meeting agenda for the Board to make a formal recommendation of the Acquisition and Improvement projects for Fiscal Year 2017-18. • Future Bond project recommendations for 4B Parks and Recreation Fund. Superintendent Diaz stated that the City Manager, Mindy Manson, requested staff obtain project recommendations from the Parks and Recreation Board on possible uses of 4B Parks and Recreation bond funds that could be available in late 2017. Staff is recommending the use of these funds go toward either land acquisition, or land development on an existing City park. Parks and Recreation Board Members expressed concern about land acquisition purchased for parkland being dedicated solely as parkland. Staff confirmed to the Parks and Recreation Board that when using bond money to purchase land, the bond can be written to specify the purchase is only for parkland. The consensus of the Parks and Recreation Board is to pursue land acquisition with the available bond funds. Superintendent Diaz notified the Board that there will be an item added to the April 10th meeting agenda for the Board to make a formal recommendation. • Hail storm damage facility update — Brown House, and Wylie Senior Recreation Center. Superintendent Diaz updated the Parks and Recreation Board on hail storm damage repairs. Most of the roofs located in Community Park have been repaired. Stained glass for the Brown House windows has been ordered, and the home's roof repair process is underway with materials on order and work expected to begin within a few weeks. Interior work on the Senior Center facility has also begun. The selection process to hire an HVAC contractor to replace the Senior Center facility's air conditioning units and ductwork remains ongoing; thus a completion date has yet to be determined. • Municipal Complex Trail-East Meadow project update. Superintendent Diaz stated that within a week or two, the contractor for the Municipal Complex East Meadow Trail project, Wall Enterprises, will begin construction. Their project completion deadline is within 180 days of contract execution; however, completion is expected to be much sooner. Staff is in process of coordinating plans with the chosen bond project artists, to run Minutes March 13, 2017 Wylie Parks and Recreation Board Meeting Page 2 power supplies to the planned art projects that are being added to the Brown Street trailhead, FM1378 trailhead, and the disc golf complex. The Design Consultant, Dunaway Associates, provided an exhibit showing the final version of the Municipal Complex East Meadow Trail; a copy will be included with the next Weekly Parks and Recreation Report email, and uploaded to the City of Wylie website. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Chesnut. Board Member Harris seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 7:26 p.m. ATTEST Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman Minutes March 13, 2017 Wylie Parks and Recreation Board Meeting Page 3 `�� OFWy44, `(( J Parks and Recreation Board W :' AGENDA REPORT ,4,188710 Meeting Date: April 10, 2017 Item Number: Department: Public Services (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: April 4,2017 Budgeted Amount: Exhibits: 3 Subject Consider and act upon of parkland dedication for the Woodbridge Townhomes Development. Recommendation Motion to consider and act upon parkland dedication for the Woodbridge Townhomes Development. Discussion The Applicant is seeking approval for the parkland dedication for the Woodbridge Townhomes Development. Herzog Development Corporation is proposing to satisfy the parkland dedication requirements through a combination of improvements and funds in lieu of land dedication. Per City ordinance, the current parkland dedication requirement is five acres per 100 lots. The minimum parkland dedication required for this development, in terms of acreage only, is 22.5 acres. The proposed development has 450 lots on approximately 51 acres or 8.82 lots per acre. Corresponding funds in lieu of land dedication would be assessed at $1,500.00 per lot. If the developer chose to submit funds in lieu of any land dedication, the amount would be $675,000.00. The developer proposes to install approximately$65,800.00 worth of improvements by providing an 8 foot concrete trail along Hensley Lane (see exhibit). This trail would provide connection to the trails in the Woodbridge North Development to the west and Founders Park to the east. The remaining balance of cash due to the City will be in the amount of approximately$609,200.00 for the West Parkland Acquisition and Improvement Fund Zone. The City would be responsible for the maintenance of trail only. This development will have a home owners association in the development and those amenities would be maintained by the home owners association. Page 1 of 1 WOODBRIDGE TOWNHOME PRELIMINARY PARK FEE CALCULATION Revised 4/4/2017 Maximum No. of Lots Park Fee Total Tract A-3 214 $ 1,500.00 $ 321,000.00 Tract A-4 236 $ 1,500.00 $ 354,000.00 Total 450 $ 675,000.00 Cost Of Improvements $ (65,800.00) Park Fee Cash Contribution $ 609,200.00 Note: Developer to install park and trail improvements. WOODBRIDGE TOWNHOME HIKE & BIKE TRAIL PRELIMINARY COST PROJECTION Revised 4/4/2017 DESCRIPTION QUANTITY UNIT PRICE TOTAL COST 6" Concrete Hike and Bike Trail (1/2 of 8') 10,600 SQ.FT. $ 5.50 $ 58,300.00 Handicap Ramps (1/2 of 8') 6 EA. $ 1,250.00 $ 7,500.00 Total $ 65,800.00 REGENCY BUSINESS PARK I PHASE TWO 7 CAB. G PG. 92 M.R.C.C.T. 1 � _ ] I I 1 I F . u t I 1 1 1 — _ _ _ _ _ PROPOSED 8 ' NEW HEIGHTS BAPTIST CHURCH / — — REGENCY Bl SINESS PARK VOL. 5724, PG. 836 1 I PHASE TWO D.R.C.C.T. CAB. G PG. 92 HIKE & BIKE TRAIL 1 M.R.C.C.T. �] FL f506.3 HENSLEY LANE iii I --- ' .\ fi „ . . „ . I I , Ta oo °II,, I , mo r� r ° m F a r n r o rq— n r, �° [1 L 4 L J I 1iiii„. . 1 / /N ' , _ -4) [° L — J I I I J L— „,,, ,..-- J 1 1 . ' eaaaaaaa 1! . ,_, _, 1--1 r-- / -......\„.. --- -----__________ 100.,, —. - — — — — i * �� JI I . . 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III I — I IIII 1 I — — — — — NORTH TEXAS MUNICIPAL WATER DISTRICT 99.694 ACRES VOL. 2281 PG. 358 D.R.C.C.T. 1I 1 NORTH TEXAS MUNICIPAL WATER DISTRICT 99.694 ACRES VOL. 2281 PG. 358 D.R.C.C.T. 10 HIKE & BIKE TRAIL WOODBRIDGE TOWNHOMES J .yPl VOLK consu ting n 100 50 0 100 200 830 Central Parkway East, Suite 300 1 � Plano, Texas 75074 SCALE 1" = 100' \AJYLI E, TEXAS 972.201.3100 Texas Registration No. F-11962