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06-12-2017 (Library) Agenda Packet Library Advisory Board CITY OFWYLIE NOTICE OF MEETING fit Agenda Monday, June 12, 2017 — 7:00 pm Smith Public Library Conference Room 300 Country Club, Building 300 Wylie, Texas 75098 Mindy Ayers Chair Todd Abronowitz Board Member Shirley Burnett Board Member Kenneth Cash Board Member Jesse Meason Board Member Janice Borland Board Member Mark Crader Board Member Rachel Orozco Board Liaison In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media,and posted on the City website: www.wylietexas.gov within the required time frame. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Conference Room to respond to a page or to conduct a phone conversation. The Smith Public Library is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. PRESENTATION BUSINESS ITEMS 1. Consider and act upon approval of the Minutes of the Monday, May 8, 2017 Library Board meeting. 2. Consider and act upon approval of the Patron Behavior Policy by the Library Board. DISCUSSION ITEMS May 8,2017 Library Advisory Board Regular Meeting Agenda Page 2 of 2 Upcoming Programs: Booked on Fridays: June 3 &July 8 @ 12:00 Noon(Revised): Bring your lunch at noon the 2nd Friday of each month for fun reads and light conversation. • June: Daughter by Jane Shemilt • July: Before the Fall by Noah Hawley Friends of the Library Meeting: June 15 @ 6:00pm(no July meeting): The Friends of the Smith Public Library hold their monthly meetings on the 3rd Thursday of every month at 6:00 PM in the Conference Room. Friends of the Library Book Sale: July 15 from 9:00am-5:00pm(Volunteer Opportunity): The Friends of the Smith Public Library will be holding their book sale on Saturday July 15 with all the proceeds benefitting the library. They are currently seeking volunteers to help with set up on July 14 from 2:OOpm-5:00pm and at the book sale on Saturday. If you are interested in assisting one or both days please contact Rachel Orozco at Rachel.orozco@wylietexas.gov or 972-516-6251 for additional information. Refer to the Summer Reading Club brochure for a complete list of Summer Reading Club Events ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 9th day of June 2017 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich, City Secretary Date Notice Removed RITA AND TRUETT SMITH PUBLIC LIBRARY PATRON BEHAVIOR POLICY Approved by the Library Board June 12, 2017 The Rita and Truett Public Library is created for the specific purpose of providing public access to materials, programs, and services offered by the Library. Library staff is committed to providing the best possible customer service in an open and inviting atmosphere, and this Policy is designed to ensure this atmosphere is maintained at all times. The Library is a facility owned and operated by the City. Each Library patron is expected to exercise reasonable care in his/her use of the facilities. In keeping with the Library's commitment to customer service and the provision of a safe and inviting atmosphere, the following guidelines are set forth to define those activities that are inappropriate for Library patrons while on Library premises and are prohibited. Library staff will enforce these guidelines in a consistent and impartial manner. Library staff will remind patrons of the rules, when necessary. Library staff may approach a patron in pairs to discuss this Policy. This Policy is subject to change. Violations of this Policy may result in the expulsion of patrons from Library premises and/or criminal prosecution. Admittance to the facility is allowed only during designated open hours. All applicable state laws and local ordinances shall apply. In addition,the following behaviors are prohibited: • Harassment of staff or other patrons (including, but not limited to, verbal abuse and sexual harassment). • Abusing or vandalizing library facilities or equipment • Bringing birds and/or other animals into the library (except service animals authorized by law) • Gambling • Illegal Acts • Mutilating library materials • Creating excessive noise or using a sound-generating device • Removing library materials from the building without checking them out • Sleeping • Smoking • Engaging in loud conversation or rowdy behavior • Littering • Spitting • Stalking other patrons or staff (including looking into an area, such as a restroom, that is designed to provide privacy to a person using the area). • Engaging in acts of sexual misconduct, including, but not limited to, indecent exposure, sexual contact and sexual intercourse • Loitering(assembling without a legitimate purpose) • Making offensive gestures, cursing or using obscene, abusive, profane or threatening language. Rita and Truett Smith Public Library Patron Behavior Policy Page 1 • Distribution of petition, surveys, advertising sales or any printed material, except as authorized • Use of furniture in any manner that may damage the furniture • Possession or consumption of alcoholic beverages or illegal drugs. If a patron is suspected to be under the influence of drugs or alcohol the police will be called immediately. • Soliciting funds or offering goods or services for sale • Talking loudly, making loud noises, or using cellular phones so that it disturbs other patrons. Cell phone use is permitted if kept to a minimum and within a reasonable volume. • Using restrooms for washing clothes or bathing • Using drones or other flying objects in the building including courtyard and parking lot areas on Library premises • Moving furniture in study rooms • Patrons shall not be permitted to enter the building without wearing a shirt or other covering of their upper or lower torso or without wearing shoes • Patrons are responsible for their own possessions. The Library will not be responsible for patrons' items • Patrons are not allowed to enter areas posted as "Staff Only" without permission. These areas include but may not be limited to, any staff work area, the staff kitchen and the mechanical areas of the building. • Using/riding roller blades, skateboards, heelies or any other wheeled shoes on Library property • Engaging in any other activity that disturbs normal activities and/or the environment for other patrons or Library staff Patrons shall not use any equipment that appears broken, malfunctioning or defective and shall not remove signage indicating the equipment is out of service or not to be used. Patrons shall immediately report problems to library staff Food and drink are allowed in designated areas only. Bicycles must be chained to the outside bicycle rack. The Library is not responsible for any property losses or personal injury occurring on Library property. Children ages nine (9) and under must be supervised and accompanied at all times by an adult who is responsible for their behavior while in the Library. Adult patrons unaccompanied by children, who are not in the Children's Section to select materials or to consult with Library staff, shall be required to move to another area in the Library. Only children in sixth to twelfth grade may use the Teen Room. Any other individual who is not in the Teen Room to select materials or to consult with library staff shall be required to move to another area in the Library. Rita and Truett Smith Public Library Patron Behavior Policy Page 2 Teen Services Teen programs are for children in grades sixth through twelfth. Parents may be in the Teen Room with their child if their child is between grades six and twelve. Younger children in the family are not allowed to stay in the in the Teen Room with their parents. Parents may not play board games, electronic games, or check-out laptops. POLICIES GOVERNING THE USE OF THE LIBRARY BY CHILDREN Supervision of children during open hours: Children age nine (9) and under should be supervised at all times by a responsible adult. The parent or legal guardian cannot be in another area of the library while their children are in the children's department. If a child age nine (9) and under is unattended and a responsible adult cannot be located, Library staff will call the police. Disruptive children during open hours: Disruptive children, ages 17 and under, will be asked to leave the Library. Staff will permit the child to call a parent. Depending on the severity of the situation, staff may call the police. Unsupervised children after closing: Children age nine (9) and under who have not been picked up at closing time will be given the opportunity to call a parent. If they are unable to contact a parent or responsible adult, staff will call the police. Rita and Truett Smith Public Library Patron Behavior Policy Page 3 Library Advisory Board CITY OF WYLIE ■ Library Board--Minutes Monday, May 8, 2017 — 7:00pm Conference Room Smith Public Library 300 Country Club Rd., Bldg. 300 Wylie, Texas 75098 CALL TO ORDER Announce the presence of a Quorum. Members present: Mindy Ayers, Todd Abronowitz,Janice Borland, Shirley Burnett,Kenneth Cash, Mark Crader&Rachel Orozco,Board Liaison Members absent: Jesse Meason CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentation was given at the meeting. ACTION ITEMS The Library Board Minutes of Monday, May 8, 2017 were approved with one minor revision as discussed. DISCUSSION ITEMS The Privacy Policy had been sent back to the City Attorney for final review and clarification. As a result, the following revisions were made to the document: • The USA Freedom Act replaced the USA Patriot Act. • Wording about posting photographs was removed because nothing could be located through the Attorney Generals' office. Rachel will get back with the City Attorney for further clarification regarding group photographs. When individual photographs are taken the parents are consulted before the photographs are used. • Language regarding items on hold will be left the same. • Overdue notifications are sent out by phone call, email or mail depending on patron's choice at the time they are issued their library card and when their card is renewed. Long overdue reminders are sent by mail. The Board unanimously approved the Privacy Policy with all revisions as discussed. May 8,2017 Library Advisory Board Regular Meeting Minutes Page 2 of 2 The Summer Reading Kickoff Event is Friday,June 9 from 9:00am to 11:45am. This is our official beginning of our summer reading programs. Reading logs can be picked up starting May 22. This event is in partnership with the Recreation Center and is a huge event. STAFF REPORTS Upcoming Special Events: Booked on Fridays: May 12 @ 12:00 Noon Bring your lunch and join us for some good conversation and fun. • May: Vanessa and Her Sister by Pryia Parmar Coloring for Adults: May 13 (ui 2:00pm Discover the fun of coloring to relax and make new friends. Sheets and pencils provided, but you're welcome to bring your own. Feel free to bring a snack as well. Peeps on Parade Art Contest: May 20 All Ages. Show off your Peeptastic skills and imagination! Bring your literary-themed art made out of Peeps to display for the public. Exhibit and voting open to the public 2:00-4:OOPM. Prizes will be awarded by age categories. See our website for entry rules and more information. WordSmith Author Series with Carolyn Haines & Kelley Armstrong: May 27 At 10:30am Carolyn Haines, best known for her Sarah Booth Delaney series, will conduct a writing workshop that is suitable for older teen and adults. Register through EventBrite. At 1:00 p.m., Haines is joined by Kelley Armstrong for a panel discussion and Q&A. Signing will follow. Armstrong is best known for her Otherworld fantasy series and Casey Duncan mystery series, as well as Darkest Powers and Darkness Rising teen series and The Blackwell Pages middle grade series. Limit of two items signed per author. Participants may bring their own or purchase copies onsite from Barnes &Noble. Free tickets for the panel and signing will be handed out starting at 10 a.m. the day of the event. ADJOURNMENT Meeting adjourned at 7:28 pm. Mindy Ayers,Chair Date