11-13-2017 (Parks & Recreation) Agenda Packet 11,7
`_ n Wylie Parks and Recreation Board
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(., . NOTICE OF MEETING
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Regular Meeting Agenda
November 13, 2017 - 6:30 p.m.
Wylie Municipal Complex
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
David White Vice-Chair
Dan Chesnut Board Member
Bobby Kinser Board Member
Emmett Jones Board Member
Joni Robinson Board Member
Samantha Dean Board Member
Robert Diaz Board Liaison
Brent Stowers Parks Manager
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the October 16, 2017 Special
Meeting.
November 13,2017 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2
2. Consider and act upon of parkland dedication for the Birmingham Bluffs
Development.
3. Consider and act upon approval of the meeting calendar for 2018.
DISCUSSION ITEMS
• Update on art installation at Muncipal Complex Trail.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 10th day of November 2017 at 5:00 p.m. as required by law
in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
I WI
CITY OF WYLIE Parks and Recreation Board
Meeting Minutes
Monday, November 13,2017—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:32 p.m. with Board Member Chesnut, Board Member
White, Board Member Kinser, and Board Member Jones in attendance. Board Member Robinson and Board
Member Dean were absent from the meeting.
Staff members present were Superintendent Robert Diaz, and Parks Board Secretary Janet Hawkes.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the September 11, 2017
meeting.
Board Action:
Board Member Jones made a motion to approve Minutes from the September 11, 2017 meeting.
Board Member Chesnut seconded the motion, and a vote was taken and passed 5-0.
2. Consider and act upon approval of a vendor application for the Wally Watkins
Elementary PTA for a fundraiser event at Founders Park on November 23,
2017.
Superintendent Diaz informed the Board that the Wally Watkins Elementary PTA wants to host a 5K
and one mile fun run (titled the Wally Watkins Turkey Trot)at the Founders Park trail the morning of
Thanksgiving, November 23, 2017. This event was held near Watkins Elementary in previous years;
however, due to safety concerns, the Wylie Police Department is currently not issuing permits for
road races. The event will be held entirely within Founders Park without the use of any City streets
during the race, and additional parking in the Wylie High School lot will be available to participants.
Entry fees and school spirit items will be sold within Founders Park. The Parks Division will provide
support for this event.
Board Action:
Board Member Kinser made a motion to approve the vendor application for the Wally Watkins
Elementary PTA for a fundraiser event at Founders Park on November 23, 2017. Board Member
Jones seconded the motion, and a vote was taken and passed 5-0.
DISCUSSION ITEMS
• Update on art installation at Municipal Complex Trail.
Superintendent Diaz advised that the Wylie Municipal Complex Trail art piece, Entwine, has been
constructed, up-lights have been installed, and decomposed granite is currently in process of being
laid at the base of the piece. The other two art projects, Prairie Crossing and Lift Off, are both
scheduled to be installed at the Brown Street trailhead and Disc Golf Course by the end of the year.
• Review of FY 17-18 approved budget projects.
Superintendent Diaz reviewed fiscal year 2017/2018 parks and recreation projects with the Board.
With respect to all of the upcoming projects planned, Superintendent Diaz noted that due to the
amount of projects there will not be a need for a Board Acquisition and Improvement(A& I) Project
Committee during this fiscal year.
Superintendent Diaz addressed 4B funded projects with the Board that will be addressed this year.
They include the Parks, Recreation, and Open Space Master Plan, Wylie Senior Recreation Center
Facility Usage/Needs Assessment study, and the Brown House Feasibility Study. The Community
Park playground replacement project, which has a budget of$110,000, will begin construction by
year end or early 2018.
Superintendent Diaz also reviewed upcoming A& I Fund projects with the Board. These include
design projects at Parkside Park, the Municipal Complex Trail for some trail lighting, Twin Lakes
Park trail connection feasibility/design to Southbrook Park, and some conceptual design work for
Braddock and Bozman Farms Parks. Staff will also work with the Wylie Lakes Home Owners
Association on the installation of a fund-matched park pavilion in Wylie Lakes Park.
Superintendent Diaz also notified the Board that the Master Plan process that will start this fiscal
year will probably be composed of Parks and Recreation Board Members and City staff. The Master
Plan process will take approximately one year to complete.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Kinser. Board Member
Jones seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at 7:03 p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes November 13, 2017
Wylie Parks and Recreation Board Meeting
Page 2
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�Lr% ' AGENDA REPORT
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Meeting Date: November 13,2017 Item Number:
(City Secretary's Use Only)
Department: Public Services
Prepared By: Robert Diaz Account Code:
Date Prepared: November 8, 2017 Budgeted Amount:
Exhibits: 3
Subject
Consider and act upon of parkland dedication for the Birmingham Bluffs Development.
Recommendation
Motion to consider and act upon of parkland dedication for the Birmingham Bluffs Development.
Discussion
The Applicant is seeking approval for the parkland dedication for the Birmingham Bluffs Development. The
Skorburg Company is proposing to satisfy the parkland dedication requirements through a combination of
improvements and some parkland dedication.
Per City ordinance, the current parkland dedication requirement is five acres per 100 lots. The minimum
parkland dedication required for this development, in terms of acreage only, is 2.95 acres. The proposed
development has 59 lots on approximately 18.393 acres or 3.2 lots per acre. Corresponding funds in lieu of land
dedication would be assessed at $2,000.00 per lot. If the developer chose to submit funds in lieu of any land
dedication, the amount would be $118,000.00.
The developer proposes to dedicate 5.1 acres of property located in the floodplain and they propose to install
approximately $144,450.00 worth of improvements. Improvements include an 8 foot concrete trail connecting
Joel Scott Park to Brown Street (see exhibit), benches, litter receptacles, picnic tables, and irrigation.
The developer is proposing to dedicate the land and all park improvements to the City and the improvements
would maintained by the City.
Page 1 of 1
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Z SKORBURG COMPANY
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o o N BIRMINGHAM BLUFFS
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V CITY OF WYLIE, TEXAS
N TBPE# F 6324
12222 Merit Drive Suite 400
o o Dallas TX TBPLS# 10194229
V V Title Revision By Appd. YY.MM.DD Issued By Appd. YY.MM.DD www.stantec.com
o o The Contractor shall verify and be responsible for all dimensions.DO NOT scale
b o b PARK CONCEPT PLAN the drawing-any errors or omissions shall be reported to Stantec without delay.
• The Copyrights to all designs and drawings are the property of Stantec.Reproduction
or use for any purpose other than that authorized by Stantec is forbidden.
BIRMINGHAM BLUFFS PARK&TRAIL COST PROJECTION
Revised 11-8-17
DESCRIPTION Quantity UNIT PRICE TOTAL COST
4" Concrete Hike and Bike Trail 8'Wide 8,800 SQ. FT. $ 5.00 $ 44,000
4" Concrete Hike and Bike Trail 8'Wide Connection 1,400 SQ. FT. $ 5.00 $ 7,000
4" Concrete Hike and Bike Tail 6'Wide 1,050 SQ. FT. $ 5.00 $ 5,250
4" Concrete Pads for Benches and Tables 180 SQ. FT. $ 5.00 $ 900
Handicap Ramps 1 EA. $ 1,500.00 $ 1,500
Low Water Crossings 1 EA. $ 7,500.00 $ 7,500
Park&Trail Improvements
Picnic Table 1 EA. $ 2,000.00 $ 2,000
Park Trail Bench 2 EA. $ 1,250.00 $ 2,500
Trash Receptacle 2 EA. $ 1,250.00 $ 2,500
Park Trail Milage Markers
6" Posts 2 EA. $ 850.00 $ 1,700
ID Placards 2 EA. $ 150.00 $ 300
Installation 2 EA. $ 200.00 $ 400
General Site Prep and Grading 1 LS. $ 7,500.00 $ 7,500
Seeded Areas
Bermuda Hdromulch for 8'Trail Buffer 0.5 AC. $ 2,800.00 $ 1,400
Irrigation
Irrigation Design and Install for Seeding 1 LS. $60,000.00 $ 60,000
Irrigation Stamped Plan for Permit 1 LS. $ 1,500.00 $ 1,500
TOTAL $ 144,450
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Parks and Recreation Board
AGENDA REPORT
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Meeting Date: November 13,2017 Item Number:
(City Secretary's Use Only)
Department: Public Services
Prepared By: Robert Diaz Account Code:
Date Prepared: November 8,2017 Budgeted Amount:
Exhibits: 1
Subject
Consider and act upon approval of the meeting calendar for 2018.
Recommendation
Motion to recommend approval of the meeting calendar for 2018.
Discussion
The Parks and Recreation Board reviews the annual meeting calendar for the next calendar year at the end of
the current calendar year. Staff has prepared a calendar for Board review and consideration for 2018.
Page 1 of 1
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r I PARB Meeting Schedule
•
(2nd Monday of each month)
frDeadline for PARB Agenda
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