10-16-2017 (Parks & Recreation) Agenda Packet 4i of tvit
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NOTICE OF SPECIAL
s41 1r MEETING
Special Meeting Agenda
October 16, 2017 — 6:30 p.m.
Wylie Municipal Complex
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
David White Vice-Chair
Dan Chesnut Board Member
Bobby Kinser Board Member
Emmett Jones Board Member
Joni Robinson Board Member
Samantha Dean Board Member
Robert Diaz Board Liaison
Brent Stowers Parks Manager
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the September 11, 2017
meeting.
October 16,2017 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2
2. Consider and act upon a vendor application for the Wally Watkins Elementary
PTA for a fundraiser event at Founders Park on November 23, 2017.
DISCUSSION ITEMS
• Update on art installation at Muncipal Complex Trail.
• Review of FY 17-18 approved budget projects.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 13th day of October 2017 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
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CITY±F WYLIE Parks and Recreation Board
Meeting Minutes
Monday, September 11, 2017—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER FOR (TOUR OF EAST MEADOW TRAIL AND BROWN HOUSE)
Board Chairman Rose called the scheduled tour to order at 6:30 p.m. with Board Member Kinser, Board
Member Jones, and Board Member Robinson in attendance. Board Member Chesnut, Board Member
White, and Board Member Dean were absent from the scheduled tour.
Staff members present were Superintendent Robert Diaz, Parks Manager Brent Stowers, and Parks Board
Secretary, Janet Hawkes.
CITIZENS PARTICIPATION
No citizens attended.
TOUR EVENT: TOUR OF EAST MEADOW TRAIL AND BROWN HOUSE
The Wylie Parks staff and the Parks and Recreation Board toured the newly opened East Meadow Trail and
then toured the newly re-opened Brown House. Staff and Board Members met at the Brown House parking
lot at 6:30 p.m. and staff drove participants in two city vehicles to tour the East Meadow Trail; following the
trail tour they reconvened at the Brown House to proceed with the Brown House tour and the regular
meeting.
CALL TO ORDER (REGULAR MEETING)
Board Chairman Rose called the meeting to order at 7:25 p.m. with Board Member Chesnut, Board Member
Kinser, Board Member Jones, and Board Member Robinson in attendance. Board Member White and Board
Member Dean were both absent from the meeting.
Staff members present were Superintendent Robert Diaz, Parks Manager Brent Stowers, and Parks Board
Secretary, Janet Hawkes.
CITIZENS PARTICIPATION
No citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the July 10, 2017
meeting.
Board Action:
Board Member Chesnut made a motion to approve the Minutes from the July 10, 2017 meeting.
Board Member Jones seconded the motion, and a vote was taken and passed 5-0.
2. Consider and act upon a vendor application for the Pirate Pacesetter Booster
Club for a fundraiser event at Olde City Park on November 4, 2017.
Board Action:
Board Member Kinser made a motion to approve the vendor application for the Pirate Pacesetter
Booster Club fundraiser event at Olde City Park on November 4, 2017. Board Member Robinson
seconded the motion, and a vote was taken and passed 5-0.
3. Consider and act upon a vendor application for the Wylie P.O.L.I.C.E. Club for
a fundraiser event at Founders Park on November 5, 2017.
Board Action:
Board Member Jones made a motion to approve the vendor application for the Wylie P.O.L.I.C.E.
Club for a fundraiser event at Founders Park on November 5, 2017. Board Member Kinser
seconded the motion, and a vote was taken and passed 5-0.
DISCUSSION ITEMS
No discussion items.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Kinser. Board Member
Jones seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at 7:33 p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes September 11, 2017
Wylie Parks and Recreation Board Meeting
Page 2
`1,= -- - Parks and Recreation Board
�. W ' AGENDA REPORT
,4,188710
Meeting Date: October 9, 2017 Item Number:
Department: Public Services (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: October 4, 2017 Budgeted Amount:
Exhibits: 3
Subject
Consider and act upon a vendor application for the Wally Watkins Elementary PTA for a fundraiser event at
Founders Park on November 23, 2017.
Recommendation
Motion to recommend a vendor application for the Wally Watkins Elementary PTA for a fundraiser event at
Founders Park on November 23, 2017.
Discussion
The Wally Watkins Elementary PTA is requesting to do a fundraiser 5K and one mile fun run at Founders Park
trail on Thanksgiving morning, November 23, 2017. The run was held around Wally Watkins Elementary in
years past but recently public safety is looking to reduce road races due to safety concerns. Therefore PTA
representatives contacted Parks staff about the possibility of doing the race in the park. Due to the holiday,
there will be no conflicts with other user groups that typically use Founders Park and it will be a short event as
well. This is the first time a race has been held where it is completely in the park, not utilizing any City Streets.
A proposed route is attached to with this agenda report for the Board to review. Parks staff will be working
with the PTA representatives on coordinating the route and park set up.
Page 1 of 1
PARKS AND RECREATION
300 Country Club Rd, Building 100,Wylie,TX 75098
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CITY OF WYLIE Office: 972-516-6340/Fax 972-442-0758
Email: parks@wylietexas.gov
VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks&R•
advance of event. Please forward TYPED application to above address, email or fax
Applicant Informatii
Name of Organization: Primary Contact Person's Name:
Wally Watkins Elementary PTA Rachael Tonn
Organization's Phone Number: Primary Contact Person's Phone Number:
972-429-2580 972-854-9128
Organization's Address: Primary Contact Person's Address:
1301 Elm Dr.,Wylie,TX 75098 1310 Hill View Trl,Wylie,TX 75098
Organization's Website/Email: Primary Contact Person's Email:
www.wylieisd.net/watkins rachael.tonn@gmail.com
Organization's Non-profit Exemption Number/501c3(if applicable): Alternate Contact Person's Name/Number/Email:
27-2671859 I Starr Lepsis/watkinspresident@gmail.com
Event Information
Event Name/Title:
Turkey Trot
Event Type(fundraiser,etc.): Purpose of Event:
Fundraiser Fitness Fundraiser
Event Location: Proposed Event Date: Alternative Date:
Founders Park 11/23/2017 2nd Date-
Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(ind.cleanup):
2 0600 1100
Anticipated Event Attendance: Event Target Audience:
350 Families
EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers.
While most participants will register online prior to day of even,we will have volunteers the day of to take registrants information
and money for event.We may sell spirit wear to support the school (t-shirts,bumper stickers/magnets,etc.).A 5k&1 mile fun run
will take place with adults and children throughout the park to raise money for the school's PTA.This will will be the 5th Annual
Turkey Trot, location changed from Wally Watkins.
NOTE:
If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost, the vendor applicant must contact the Collin
County Environmental Services Office in McKinney in order to inquire whether a Tern porary/Short-Term Event Food Service/Health Permit is required prior to the
Rev.8-10-17
event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact
Clayton Stewart,Environmental Services Specialist,at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov.
Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,
tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center
facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or
corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or
concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city.
Rev.8-10-17
WALLY W. WATKINS ELEMENTARY
TURKEY TROT 5K AND FUN RUN
NOVEMBER 23, 2017
.�- Hello Watkins Family!! We are hosting our 5th
annual Turkey Trot 5K and Fun Run on
Thanksgiving morning.
Save the date and if you own a business &I or your company
may be interested in sponsoring the race, contact
Rachael Tonn; rachael.tonn@gmail.com, 972-854-9128
Details will follow in regards to registering for the race.
SPONSORSHIP LEVELS
HERDER$50(UNLIMITED SPOTS)
• Your company's logo on a sign along the RANCHER$750(2 SPOTS AVAILABLE)
course
• Your company's logo on a sign along the
COWPOKE$100(UNLIMITED SPOTS) course
• Your company's logo on a breakfast table
• Your company's logo on a sign along the • Your company's logo on participant t-shirt
course • Your company's logo in our advertisement in
• Your company's logo on a breakfast table the newspaper
• Your company's logo displayed at our
BUCKAROO$250(5 SPOTS AVAILABLE) registration table
• Your company's logo displayed on our event
• Your company's logo on a sign along the webpage
course
• Your company's logo on a breakfast table WRANGLER$1000(1 SPOT AVAILABLE)
• Your company's logo on participant t-shirt
• Your company's logo in our advertisement in • Your company's logo on a sign along the
the newspaper course
• Your company's logo on a breakfast table
RANCH HAND$500(3 SPOTS AVAILABLE) • Your company's logo on participant t-shirt
• Your company's logo in our advertisement in
• Your company's logo on a sign along the the newspaper
course • Your company's logo displayed at our
• Your company's logo on a breakfast table registration table
• Your company's logo on participant t-shirt • Your company's logo displayed on our event
• Your company's logo in our advertisement in webpage
the newspaper • Your company's logo on our main flyer for the
• Your company's logo displayed at our event
registration table • Your company's logo displayed on our finish
line sign
• Your company will be allowed to enter 4
runners at no charge
Wally Watkins Turkey Trot 2017 @Founders Park, Wylie, TX
Start and Finish at parking lot. Start section (Green arrows)will exit parking lot and head south on park road(Jerry Wayne Combest). Turn right to enter west trail
at the south entrance. Follow west trail/road/east trail as shown. Reenter trail (as shown with yellow dashed arrow to begin 2nd loop. Finishing stages (Purple
arrow) exits trail by turning right and heading north on park road then reenter parking lot to finish line.
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Review of FY17-18
Parks and Recreation Projects
• Parks, Recreation, and Open Space Master Plan (carry over from last FY)-4B
• Wylie Senior Recreation Center Facility Usage/Needs Assessment Study-4B
• Brown House Feasibility Study (carryover from last FY)-4B
• Community Park playground replacement-4B
• Parkside Park minor park improvements and master plan-A/I
• Municipal Complex trail lighting near Library area-A/I
• Twin Lakes trail connection feasibility/design (carryover from last FY)-A/I
• Braddock Park master plan (carryover from last FY)-A/I
• Wylie Lakes Park pavilion (cost share with the HOA)-A/I
• Bozman Farms trail concept design-A/I