09-11-2017 (Parks & Recreation) Agenda Packet `c„/, OF^W putt
Wylie Parks and Recreation Board
NOTICE OF EVENT
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Tour Event and Regular Meeting Agenda
September 11, 2017 — 6:30 p.m.
Brown House
301 N. Ballard
Wylie, Texas 75098
Matt Rose Chair
David White Vice-Chair
Dan Chesnut Board Member
Bobby Kinser Board Member
Emmett Joness Board Member
Joni Robinson Board Member
Samantha Dean Board Member
Robert Diaz Board Liaison
Brent Stowers Parks Manager
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
TOUR EVENT
TOUR OF EAST MEADOW TRAIL AND BROWN HOUSE
The Wylie Parks Staff and Wylie Parks and Recreation Board will attend a tour of the
newly opened East Meadow Trail located in the Wylie Municipal Complex and then tour
the Brown House. Board Members and staff will meet at the Brown House parking lot at
6:30 p.m. Staff will then drive the Board to the East Meadow Trail for a tour. After the trail
tour staff will take the Board back to the Brown House for a short tour and then begin the
regular meeting at approximately 7:30 p.m
A QUORUM OF THE PARKS AND RECREATION BOARD MEMBERS
MAY OR MAY NOT BE PRESENT FOR THESE TOURS. NO ACTION OF
THE PARKS AND RECREATION BOARD WILL BE TAKEN AT THIS
EVENT.
September 11,2017 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2
Regular Meeting Agenda
CALL TO ORDER (following tours)
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the July 10, 2017 meeting.
2. Consider and act upon a vendor application for the Pirate Pacesetter Booster Club
for a fundraiser event at Olde City Park on November 4, 2017.
3. Consider and act upon a vendor application for the Wylie P.O.L.I.C.E. Club for a
fundraiser event at Founders Park on November 5, 2017.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 8th day of September 2017 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
CITY OF WYLIE Parks and Recreation Board
Meeting Minutes
Monday, July 10, 2017—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Chesnut, Board Member
White, Board Member Kinser, Board Member Robinson, and Board Member Dean in attendance. Board
Member Jones was absent from the meeting.
Staff members present were Superintendent Robert Diaz, and Parks Board Secretary Janet Hawkes.
ELECTION OF BOARD CHAIR AND VICE-CHAIR
Board Member Kinser nominated Board Member Rose to serve another year as Chairman. Board Member
Robinson seconded the motion, and a vote was taken and passed 6/0.
Board Member Kinser nominated Board Member White to serve as Vice-Chair. Board member Chesnut
seconded the motion, and a vote was taken and passed 6/0.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the May 8, 2017 meeting.
Board Action:
Board Member White made a motion to approve Minutes from the May 8, 2017 meeting. Board
Member Kinser seconded the motion, and a vote was taken and passed 5-1, with one abstention by
Board Member Dean.
2. Consider and act upon approval of the minutes from the June 12, 2017
meeting.
Board Action:
Board Member White made a motion to approve Minutes from the June12, 2017 meeting. Board
Member Robinson seconded the motion, and a vote was taken and passed 5-1, with one abstention
by Board Member Dean.
3. Consider and act upon approval of a vendor application for the Wylie
Orthodontics Specialists for an event in Olde City Park on September 22,
2017, with a rain date of October 6, 2017.
Superintendent Diaz informed the Board that the vendor request was submitted by Iris Marroquin of
Wylie Orthodontics Specialists, to host a ten year anniversary customer appreciation event in Olde
City Park on Friday, September 22, 2017. The reason staff required the applicant to submit the
vendor application is because they intend to arrange food trucks to supply food during their event at
no cost to their patients and for a fee to all other attendees; 400 people are expected to attend. The
event is not a fundraiser, and the applicant is a for-profit organization. After talking to Ms. Marroquin
by phone, staff was advised that a petting zoo, bounce houses, games and other activities were
planned during the event; however, planning was still in the early stages and subject to change.
Staff asked Ms. Marroquin to email us a list of all event details but have not yet received the
requested information.
The Board had several concerns about vendor trucks selling items in a city park and felt it could set a
precedence of similar sales for profit in the future. The Board questioned where the applicant plans
to park the food trucks, which vendors they intend to use, and they expressed their desire for the
applicant to attend the next Parks and Recreation Board meeting in order to address these and all
other questions of concern.
Board Action:
Board Member Rose made a motion to table the item for further discussion. Board Member Kinser
seconded the motion, and a vote was taken and passed 5-1, with Board Member Chesnut voting
against.
DISCUSSION ITEMS
• Hail storm damage facility update — Brown House and Wylie Senior
Recreation Center.
Superintendent Diaz advised that the Brown House roof is now complete, the replacement stained
glass will be installed at the end of July, and quotes for interior repairs are in the finalization process.
Superintendent Diaz updated the Board that all of the senior center staff had moved back into the
now fully operational senior center. The final repairs included installation of two newly added
windows in the main area, fresh paint and new ceiling tiles throughout, and installation of the new AV
system that was donated by the WASA group prior to the April 2016 hail storm. Waterbrook Church
was recognized with a proclamation during a recent city council meeting. The senior center staff
hosted a successful building grand re-opening event on July 3, 2017 from 12:00 p.m. to 1:30 p.m.
wherein patrons were served ice cream sundaes. Mayor Eric Hogue and Assistant City Manager
Chris Hoisted were among some of the event attendees.
• Municipal Complex Trail-East Meadow project update.
Superintendent Diaz presented a slide show with progress picture updates of the East Meadow Trail.
At this time the trail is 98% complete with the concrete trail, sodded/seeded turf, the Trex boardwalk,
and Creek Hollow Park fencing work all nearly finished. The Brown Street drive approach will not be
completed until the parking lot is ready to open to the public. The tree line area of the Country Club
trailhead has been cleared to allow for better visibility of the planned art piece. The three trailheads,
Country Club, Brown Street, and the Municipal Complex, will all have some type of lighting. A
grand opening for the completed trail will be planned in conjunction with the artwork dedication
sometime in August or September.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Kinser. Board Member
Robinson seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 7:18
p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes July 10, 2017
Wylie Parks and Recreation Board Meeting
Page 2
Parks and Recreation Board
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Meeting Date: September 11,2017 Item Number:
Department: Public Services (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: September 6,2017 Budgeted Amount:
Exhibits: 1
Subject
Consider and act upon a vendor application for the Pirate Pacesetter Booster Club for a fundraiser event at Olde
City Park on November 4, 2017.
Recommendation
Motion to recommend a vendor application for the Pirate Pacesetter Booster Club for a fundraiser event at Olde
City Park on November 4, 2017.
Discussion
The Wylie High School Pirate Pacesetter Booster Club is proposing to host a fundraiser to be held at Olde City
Park on November 4, 2017. The applicant plans on raising funds by having arts and craft booths in the park.
This is 2nd year of this event, there were no issues in the 2016 event. The funds raised from this event would be
used to support the drill team program at Wylie High School. Parks Division staff would assist with litter and
any park set up.
Page 1 of 1
PARKS AND RECREATIO.
CITY OF WYLIE 300 Country Club Rd, Building 100,Wylie,TX 75098
Office: 972-516-6340/Fax 972-442-0758
Email: parks@wylietexas.gov
VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with
Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of
event. Please forward TYPED application to above address, email or fax.
Applicant Information
Name of Organization: Primary Contact Person's Name:
WHS Pacesetters-Pirate Pacesetter Booster Club(PPBC) I Jennifer Geiser
Organization's Phone Number: Primary Contact Person's Phone Number:
214-918-5562 469-569-7824
Organization's Address: Primary Contact Person's Address:
N/A 7614 Meadowknoll Drive Sachse,TX 75048
Organization's Website/Email: Primary Contact Person's Email:
Dazymilk20@msn.com
Organization's Non-profit Exemption Number/501c3(if applicable): Alternate Contact Person's Name/Number/Email:
Tricia Strong/214-336-2753/strong3d@yahoo.com
Event Information
Event Name/Title:
Pacesetter Fall Vendor Craft Fair
Event Type(fundraiser,etc.): Purpose of Event:
Fundraiser Fundraising/Vendor Sales
Event Location: Proposed Event Date: Alternative Date:
Olde City Park/Gazebo/Pavilion 1st Date- 11/4/17
Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(incl.cleanup):
45 8:00am 5:00pm
Anticipated Event Attendance: Event Target Audience:
150
EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers.
Attached previous year flyer for your review.
Vendors: Clothing,Craft,Jewelry,Cosmetics, Local Business and more
Food Vendors: If preparing onsite must have appropriate permits.
Electricity: For pavilion—PPBC only
Kid activities
Raffles
_ _ I
NOTE:
If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost, the vendor applicant must contact the Collin
County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the
event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact
Clayton Stewart,Environmental Services Specialist,at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov.
Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,
tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center
facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or
Rev.8-10-17
corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or
concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city.
Rev.8-10-17
`(( J Parks and Recreation Board
�. W :' AGENDA REPORT
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Meeting Date: September 11,2017 Item Number:
Department: Public Services (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: September 6,2017 Budgeted Amount:
Exhibits: 1
Subject
Consider and act upon a vendor application for the Wylie P.O.L.I.C.E. Club for a fundraiser event at Founders
Park on November 5, 2017.
Recommendation
Motion to recommend a vendor application for the Wylie P.O.L.I.C.E. Club for a fundraiser event at Founders
Park on November 5, 2017.
Discussion
The Wylie P.O.L.I.C.E. Club is proposing to host a fundraiser softball tournament to be held at Founders Park
on November 5, 2017. This is the first year of this event, but Parks staff have worked with this group
previously on other events with no issues. The funds raised from this event would be used to support Wylie
P.O.L.I.C.E. Club regular community activities. Parks Division staff would assist with preparing fields, picking
up of litter, and any park set up.
Page 1 of 1
7 PARKS AND 1ZECREATIO.
CITY OF WYLIE 300 Country Club Rd, Building 100,Wylie,TX 75098
Office: 972-516-6340/Fax 972-442-0758
Email: parks@wylietexas.gov
VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks
&Recreation facility staff. Recommended timeline for submission is 2-3 months in advance of event.
Please forward TYPED application to above address, email or fax
Applicant Information
Name of Organization: Primary Contact Person's Name:
Wylie P.O.L.I.C.E.Club Officer Michael Stewart
Organization's Phone Number: Primary Contact Person's Phone Number:
214-732-6773 214-732-6773
Organization's Address: Primary Contact Person's Address:
2000 N. Hwy 78,Wylie Texas 75098 2000 N. Hwy 78,Wylie Texas 75098
Organization's Website/Email: Primary Contact Person's Email:
http://www.wylietexas.gov/departments/police/p_o_l_i_c_e_club.php Michael.stewart@wylieisd.net
Organization's Non-profit Exemption Number/501c3(if applicable): Alternate Contact Person's Name/Number/Email:
Event Information
Event Name/Title:
Wylie P.O.L.I.C.E.Club Co-Ed Softball Tournament
Event Type(fundraiser,etc.): Purpose of Event:
Fundraiser Fundraiser for Wylie P.O.L.I.C.E.Club
Event Location: Proposed Event Date: Alternative Date:
Founder's Park Fields A, B,and D 11/05/2017 2nd Date-
Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(incl.cleanup):
8:00am [:00pm
Anticipated Event Attendance: Event Target Audience:
500 Wylie Community
EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers.
The Wylie P.O.L.I.C.E. Club which is run by the Wylie Police Department is hosting a Co-Ed Softball Tournament.The main purpose of
the event is a fundraiser for the P.O.L.I.C.E. club.The event will consist of 24 teams in a single elimination style tournament.
The P.O.L.I.C.E.Club will set up tables to sell packaged food items and drinks as part of the fundraiser.
NOTE:
If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin
County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the
event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact
Clayton Stewart,Environmental Services Specialist,at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov.
Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,
tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center
facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or
corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or
concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city.
Rev.8-10-17