03-14-2016 (Parks & Recreation) Agenda Packet 6p of IIrpl4
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Wylie Parks and Recreation Board
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Regular Meeting Agenda
March 14, 2016 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Bobby Kinser Vice-Chair
Dan Chesnut Board Member
David White Board Member
Jeff Harris Board Member
Emmett Jones Board Member
Lisa Ulmer Board Member
Robert Diaz Board Liaison
Shohn Rodgers Parks Manager
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
March 14,2016 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2
REGULAR AGENDA (February 22,2016 minutes will be placed on the next meeting agenda)
1. REMOVE FROM TABLE FROM DECEMBER 2015 MEETING: (MOTION TO
REMOVE TO BE CONSIDERED PRIOR TO ITEM CONSIDERATION)
Consider and act upon vendor application for Wylie East High School Cross
Country Team to sell items at a cross country meet to be held September 3, 2016 at
Founders Park.
2. Consider and act upon the request from the Wylie Art Gallery for a Farmers
Market to be held in Olde City Park on August 6, September 3rd, and October 1,
2016.
DISCUSSION ITEMS
• Parking options in the proposed park for the Woodbridge North Development.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 11 th day of March 2016 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
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Parks and Recreation Board
„,L.:,r , ' AGENDA REPORT
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Meeting Date: March 14, 2016 Item Number:
(City Secretary's Use Only)
Department: Public Services
Prepared By: Robert Diaz Account Code:
Date Prepared: March 9, 2016 Budgeted Amount:
Exhibits: 1
Subject
REMOVE FROM TABLE FROM DECEMBER 2015 MEETING: (MOTION TO REMOVE TO BE
CONSIDERED PRIOR TO ITEM CONSIDERATION) Consider and act upon vendor application for Wylie
East High School Cross Country Team to sell items at a cross country meet to be held September 3, 2016 at
Founders Park.
Recommendation
Motion to recommend a vendor application from the Wylie East High School Cross Country Team to sell items
at a cross country meet to be held September 3, 2016 at Founders Park.
Discussion
The Wylie East Cross Country Team would like to sell items such as concessions and t-shirts at their meet that
is to be held at Founders Park on September 3, 2016. Funds raised from the items sold will be used to support
the cross country team.
The Parks and Recreation Board voted to table this item at the December 2015 meeting in order for the
applicant to clarify the concessions logistics that they will employ in the park during the event. The applicant
has been in contact with their volunteer parents to clarify their needs. The applicant has revised their vendor
application to reflect that only packaged items will be sold at the meet and items like barbecue will not be sold.
Page 1 of 1
PAID AND RECREATION
CITYOF YLIE 300 Country Club Rd, Building 100, Wylie, TX 75098
7 Office: 972-516-6340/ Fax 972-516-6355
Email: parks@wylietexas.gov
VENDOR APPLICATION-once approved by City Council, vendor has 7 days to finalize event with Parks&
Recreation facility staff, Recommended.timeline for submission is 2-3 months in advance of event Please forward
coin feted a Citation. to above address email or ax.
Applicant Information
Name of Organization/Group: Primary Contact Person's Name:
Or`anizatio Gouts ()CC
C a (1,0..074 - -_. - -
g / p' Number: - Primary Contact Person's Phone Number:
Organization/Group's Street Address: Primary Contact Person's Street Address:
Organization/Group's City/State/Zip: Primary Contact Person's City/State/Zip:
• Alternate Contact Person's Name/Number:
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Event Information
EVENT NAME/TITLE:
Eventy Type (fundraiser,9 etc.): j ��p g {{ Purposex{ of
Event: p ,,^,; 7@
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Event Location: / Proposed Event Date and Alternative Date:
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Anticipated Number of Participating VendoiS: Start Time (incl. setup): End Time (ind. cleanup):
Anticipated Event Attendance: Event Target Audience:
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EVENT DETAILS:
Please list any and all specifics, as well as items intended to sell. If available, attach additional pages, announcements or flyers.
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NOTE:
If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the Collin County Environmental Services Office in McKinney(972-548-5585
www.collincountvtx.gov)in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine food preparation and storage equipment to assure the health and
safety of customers.
Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobacco,cigarettes,fruits,
candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not
apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks
and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or
recreation or community center facilities of the city.
Rev.9-2-14
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Parks and Recreation Board
a .-...: AGENDA REPORT
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Meeting Date: March 14, 2016 Item Number:
(City Secretary's Use Only)
Department: Public Services
Prepared By: Robert Diaz Account Code:
Date Prepared: March 9, 2016 Budgeted Amount:
Exhibits: 1
Subject
Consider and act upon a vendor application from the Wylie Art Gallery for a Farmers Market event at Olde City
Park on the following dates: August 6, September 3, and October 1, 2016.
Recommendation
Motion to recommend a vendor application from the Wylie Art Gallery for a Farmers Market event at Olde City
Park on the following dates: August 6, September 3, and October 1, 2016.
Discussion
The Wylie Art Gallery is a not-for-profit organization proposing to host a farmers market to be held at Olde
City Park on August 6, September 3, and October 1, 2016. The event time will be approximately 8:00 a.m. to
2:00 p.m. The funds raised from this event would be used for art scholarships and community art projects. The
organizers would be responsible for notifying the Collin County Environmental Services for health permitting.
Parks Division staff will assist with litter and any park set up. With the duration of the event being in the early
portion of the day, the pavilions would still be available for public use in the late day and evening. A farmers
market was discussed previously with the Board with another organization in July 2014, and that event never
moved forward.
Page 1 of 1
PARKS AND RECREATION
CITY OF WYLIE 300 Country Club Rd, Building 100,Wylie,TX 75098
Office: 972-516-6340/Fax 972-516-6355
Email: parks@wylietexas.gov
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0-Fet( 'a ad I} ✓ on needed IITTe11ne Or:A•iil'T 1 i - :ri(rnor •
corn leted as.lication to above address,'efnail or ax.
Applicant Information
Name of Organization/Group: Primary Contact Person's Name:
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Organization/Group's Phone Number: Pri ary Contact Person's Phone Number:
Organization/Group's Street Address: Primary Contact Person's Street Address:
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Organization/Group's City/State/Zip: Primary Contact Person's City/State/Zip:
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Alternate Contact Person's Name/Number:
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Event Information
EVENT NAME/TITLE:
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Event T e(fundraiser,etc.): Purpose of Event: r�I f '�rCC rn,vlU✓i
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Y? d`Event Location:��l, /� ��1/ Propose EventAda
Date and Alternative Date:
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Anticipated Number of Participating Vendors: Start Time(in 1.setup): End Time(Lincl.cleanup):
AO—140 7100 AM- I a :OO pm.
Anticipated Event Attendance: Event Target Audience:
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EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers. "61-�j
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NOTE:
If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the Collin County Environmental Services Office in McKinney(972-548-5585
www.collincountytx.eov)in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine food preparation and storage equipment to assure the health and
safety of customers.
Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobacco,cigarettes,fruits,
candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not
apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks
and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or
recreation or community center facilities of the city.
Rev.9-2-14
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Parks and Recreation Board
AGENDA REPORT
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Meeting Date: March 14,2016 Item Number:
(City Secretary's Use Only)
Department: Public Services
Prepared By: Robert Diaz Account Code:
Date Prepared: March 9,2016 Budgeted Amount:
Exhibits: 3
Subject
Parking options in the proposed park for the Woodbridge North Development.
Recommendation
N/A
Discussion
The parkland dedication for the Woodbridge North Development submitted by the Herzog Development Corporation
was approved at the February 22, 2016 meeting with the condition that proposals for parking options be presented to
the Board in the 2.59 acre park area at a subsequent meeting for review.
Herzog Development Corporation has submitted four options to staff and the Board for review. Staff is
recommending options A and B for consideration. Option A has 19 parking spots and its approximate cost is
$55,000.00. Option B has 13 parking spots and its approximate cost is $47,000.00. Options C and D both cost less
but do not provide a safe way for pedestrians to access the park or do not provide enough parking.
Staff is seeking a recommendation from the Board based on the parking options provided by the developer. The
current balance of funds available for the parking lot based on the dedication that was approved at the February 22,
2016 meeting is approximately$190,000.00.
Page 1 of 1
WOODBRIDGE NORTH-2.59 ACRE PARK
PARKING LOT COST PROJECTION
Revised 03/09/2106
DESCRIPTION QUANTITY UNIT PRICE TOTAL COST
CONCEPT A
Parking Spaces 19 EA
Concrete Pavement 9,600 SF $ 5.25 $ 50,400.00
Parking Lot Striping $ 250.00 Minimum Charge
Sawcut Concrete Curb 130 LF $ 650.00 Minimum Charge
Sidewalk Connection to Park Trail 900 SF $ 3.85 $ 3,465.00
Total $ 54,765.00
CONCEPT B
Parking Spaces 13 EA
Concrete Pavement 7,900 SF $ 5.25 $ 41,475.00
Parking Lot Striping $ 250.00 Minimum Charge
Sawcut Concrete Curb 65 LF $ 650.00 Minimum Charge
Sidewalk Connection to Park Trail 1,100 SF $ 3.85 $ 4,235.00
Total $ 46,610.00
CONCEPT C
Parking Spaces 14 EA
Concrete Pavement 2,600 SF $ 5.25 $ 13,650.00
Parking Lot Striping $ 250.00 Minimum Charge
Sawcut Concrete Curb 156 LF $ 650.00 Minimum Charge
Sidewalk Connection to Park Trail 1,900 SF $ 3.85 $ 7,315.00
Total $ 21,865.00
CONCEPT D
Parking Spaces 9 EA
Concrete Pavement 3,900 SF $ 5.25 $ 20,475.00
Parking Lot Striping $ 250.00 Minimum Charge
Sawcut Concrete Curb 65 LF $ 650.00 Minimum Charge
Sidewalk Connection to Park Trail 800 SF $ 3.85 $ 3,080.00
Total $ 24,455.00
WOODBRIDGE NORTH PARK FEE CALCULATION
Revised 2-17-2916
No. of Lots Park Fee Total
Proposed 374 $ 2,000.00 $ 748,000.00
Cost of Improvements $ 454,097.83
Subtotal $ 293,902.17
Park Land Dedication Credit $ (104,000.00)
Park Fee Cash Contribution $ 189,902.17
City Requirement 5 acres for every 100 lots
Park Land Dedication 2.59 Acres
Lot Equivilant 52
Park Land Dedication Credit $ 104,000.00
Note:
Developer to install park and trail improvements.
City to be responsible for water and maintenace upon completion of the improvements.
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PARKS AND RECREATION BOARD-Staff Liaison-Recreation Superintendent,Robert Diaz 972/516-6340
BOARD REQUIREMENTS: Ordinance 2005-37-Section 78-23.Composition;Appointment and Terms of Office of Members.The membership and terms of office of the parks and recreation board
shall be as provided for in section 2(B)of article VIII of the City's Home Rule Charter.
Home Rule Charter: ARTICLE VIII-BOARDS AND COMMISSIONS-Section 2.-Boards and Commissions Enumerated.
B.Parks and Recreation Board.The city council shall appoint a parks and recreation board of seven members who shall be qualified voters to work in an advisory capacity to the city council in the
planning and development of parks and recreation facilities and regulations governing their use.Members of the board shall be appointed for two year terms with three members'terms expiring in
even-numbered years and four members'terms expiring in odd-numbered years.Members of the board shall elect a chairman,each July,from their membership and shall meet at the call of the
chairman or at the request of the city council.The city manager shall appoint a staff representative to the board.
JURISDICTION: Ordinance 2005-37 Section 78-28:
(a)The jurisdiction of the parks and recreation board shall be to work with any citizen,individual or group for the development,construction and beautification of any park,parkway,recreation or
community center facility,under the jurisdiction of the city,and to advise and counsel with the city council in its development,construction and beautification of any such parks,parkways,recreation
and community center facilities under the jurisdiction of the city.
(b)The parks and recreation board shall make recommendations to the city council concerning any rules and regulations that it deems proper for enhancing the enjoyment of the parks,parkways,
recreation and community center facilities and for the regulation of their use.
Current Term Voter Registration
Seeking Applicant Attendance Totals Required in
PLACE NAME Vacancies Reapptmt Appointment Bylaws-Yes- Applicant Awarded Position
Preference
Absent Present Meetings Registered Voter
Held Yes/No
Current Members
1 David White Y
2 Daniel Chesnut Y
3 Jeff Harris Y
4 Lisa Ulmer Y
5 Bobby Kinser Y
6 Emmett Jones Y Y
7 Matt Rose Y
Recommended Replacement#1 should a vacancy occur
Recommended Replacement#2 should a vacancy occur
New Applicants
Diana Hamilton 2 Y
Jesse Meason 2 Y
James Mathis 3 Y
Brad Boozer 1 Y
Charles Daniel 3 Y
Michael Pace 2 Y
Brett Swendig 1 Y
Kevin Finnell 3 N
Eric Yanou 3 N