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03-14-2016 (Parks & Recreation) Agenda Packet 6p of IIrpl4 `( _,..,...,,,, It-C Wylie Parks and Recreation Board . fitlifitte-;' i ,. • NOTICE OF MEETING ''';1SS7 9+` r''Tp ar:aa� Regular Meeting Agenda March 14, 2016 — 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club #100 Wylie, Texas 75098 Matt Rose Chair Bobby Kinser Vice-Chair Dan Chesnut Board Member David White Board Member Jeff Harris Board Member Emmett Jones Board Member Lisa Ulmer Board Member Robert Diaz Board Liaison Shohn Rodgers Parks Manager Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. March 14,2016 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2 REGULAR AGENDA (February 22,2016 minutes will be placed on the next meeting agenda) 1. REMOVE FROM TABLE FROM DECEMBER 2015 MEETING: (MOTION TO REMOVE TO BE CONSIDERED PRIOR TO ITEM CONSIDERATION) Consider and act upon vendor application for Wylie East High School Cross Country Team to sell items at a cross country meet to be held September 3, 2016 at Founders Park. 2. Consider and act upon the request from the Wylie Art Gallery for a Farmers Market to be held in Olde City Park on August 6, September 3rd, and October 1, 2016. DISCUSSION ITEMS • Parking options in the proposed park for the Woodbridge North Development. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 11 th day of March 2016 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed `><4. OF t1ri,:t. (,(,,,,,L. . 1!...-e Parks and Recreation Board „,L.:,r , ' AGENDA REPORT N,=,iss7W`gT . Axre oe ew` Meeting Date: March 14, 2016 Item Number: (City Secretary's Use Only) Department: Public Services Prepared By: Robert Diaz Account Code: Date Prepared: March 9, 2016 Budgeted Amount: Exhibits: 1 Subject REMOVE FROM TABLE FROM DECEMBER 2015 MEETING: (MOTION TO REMOVE TO BE CONSIDERED PRIOR TO ITEM CONSIDERATION) Consider and act upon vendor application for Wylie East High School Cross Country Team to sell items at a cross country meet to be held September 3, 2016 at Founders Park. Recommendation Motion to recommend a vendor application from the Wylie East High School Cross Country Team to sell items at a cross country meet to be held September 3, 2016 at Founders Park. Discussion The Wylie East Cross Country Team would like to sell items such as concessions and t-shirts at their meet that is to be held at Founders Park on September 3, 2016. Funds raised from the items sold will be used to support the cross country team. The Parks and Recreation Board voted to table this item at the December 2015 meeting in order for the applicant to clarify the concessions logistics that they will employ in the park during the event. The applicant has been in contact with their volunteer parents to clarify their needs. The applicant has revised their vendor application to reflect that only packaged items will be sold at the meet and items like barbecue will not be sold. Page 1 of 1 PAID AND RECREATION CITYOF YLIE 300 Country Club Rd, Building 100, Wylie, TX 75098 7 Office: 972-516-6340/ Fax 972-516-6355 Email: parks@wylietexas.gov VENDOR APPLICATION-once approved by City Council, vendor has 7 days to finalize event with Parks& Recreation facility staff, Recommended.timeline for submission is 2-3 months in advance of event Please forward coin feted a Citation. to above address email or ax. Applicant Information Name of Organization/Group: Primary Contact Person's Name: Or`anizatio Gouts ()CC C a (1,0..074 - -_. - - g / p' Number: - Primary Contact Person's Phone Number: Organization/Group's Street Address: Primary Contact Person's Street Address: Organization/Group's City/State/Zip: Primary Contact Person's City/State/Zip: • Alternate Contact Person's Name/Number: 4 Ati I ?„-- I g -OO! J Event Information EVENT NAME/TITLE: Eventy Type (fundraiser,9 etc.): j ��p g {{ Purposex{ of Event: p ,,^,; 7@ DI .. Crcc5 .(7-"(ag "g G" I{.V_F:j` L..i /i / /.(.wri fir °f n. t !{Ffl Event Location: / Proposed Event Date and Alternative Date: fine. ' r; s r`'1C / b.,/1 c '4:555 'u ;44 °" asp t 1st Date - q -.3a-lGa 2" Date- Anticipated Number of Participating VendoiS: Start Time (incl. setup): End Time (ind. cleanup): Anticipated Event Attendance: Event Target Audience: q : EVENT DETAILS: Please list any and all specifics, as well as items intended to sell. If available, attach additional pages, announcements or flyers. • fot„r;r-fir' ; 4.0 (v41.c-5 /c ("r =, . tr i c'F __.. 4 a ,ra - q Ea 4591 e ,g z • NOTE: If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the Collin County Environmental Services Office in McKinney(972-548-5585 www.collincountvtx.gov)in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine food preparation and storage equipment to assure the health and safety of customers. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobacco,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.9-2-14 `S-- OF W-rt, Parks and Recreation Board a .-...: AGENDA REPORT �iss7. -44TE OF Se/`g Meeting Date: March 14, 2016 Item Number: (City Secretary's Use Only) Department: Public Services Prepared By: Robert Diaz Account Code: Date Prepared: March 9, 2016 Budgeted Amount: Exhibits: 1 Subject Consider and act upon a vendor application from the Wylie Art Gallery for a Farmers Market event at Olde City Park on the following dates: August 6, September 3, and October 1, 2016. Recommendation Motion to recommend a vendor application from the Wylie Art Gallery for a Farmers Market event at Olde City Park on the following dates: August 6, September 3, and October 1, 2016. Discussion The Wylie Art Gallery is a not-for-profit organization proposing to host a farmers market to be held at Olde City Park on August 6, September 3, and October 1, 2016. The event time will be approximately 8:00 a.m. to 2:00 p.m. The funds raised from this event would be used for art scholarships and community art projects. The organizers would be responsible for notifying the Collin County Environmental Services for health permitting. Parks Division staff will assist with litter and any park set up. With the duration of the event being in the early portion of the day, the pavilions would still be available for public use in the late day and evening. A farmers market was discussed previously with the Board with another organization in July 2014, and that event never moved forward. Page 1 of 1 PARKS AND RECREATION CITY OF WYLIE 300 Country Club Rd, Building 100,Wylie,TX 75098 Office: 972-516-6340/Fax 972-516-6355 Email: parks@wylietexas.gov _ _sSj p. '�_ .(. 0 3+, _ • _.• , oat,. 0-Fet( 'a ad I} ✓ on needed IITTe11ne Or:A•iil'T 1 i - :ri(rnor • corn leted as.lication to above address,'efnail or ax. Applicant Information Name of Organization/Group: Primary Contact Person's Name: `1(11°_ N rfi C a. Lnn C�rirY) s Organization/Group's Phone Number: Pri ary Contact Person's Phone Number: Organization/Group's Street Address: Primary Contact Person's Street Address: o20l J . [�� arc() Ave- J+ oo Jolly 1a.larD Ave too Organization/Group's City/State/Zip: Primary Contact Person's City/State/Zip: l t F --rx r 17 n g g- I I ►a X/ (� `rk_ '75OQ8 Alternate Contact Person's Name/Number: I (,hery1 OMrtI (-179.-gag-•P�a. Event Information EVENT NAME/TITLE: 0-i1ip Vatuners VYLar-i'v Event T e(fundraiser,etc.): Purpose of Event: r�I f '�rCC rn,vlU✓i Fo iirri+,Set IArfi � jIe S. Sd olarshi s Y? d`Event Location:��l, /� ��1/ Propose EventAda Date and Alternative Date: O C ie C 1�Lj 11'r, 115t Date-/iJ 4,4 pc load Date- 2 It 11O Anticipated Number of Participating Vendors: Start Time(in 1.setup): End Time(Lincl.cleanup): AO—140 7100 AM- I a :OO pm. Anticipated Event Attendance: Event Target Audience: IDO and.Vp L I i fire. eo unt (S1)rf oa1irr j EVENT DETAILS: Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers. "61-�j A,Ve. ,been 8� t Ilr' •• hone 1^ �' aS s s cis a YJiS h b C- ^�/ ` 1 -te and H v 1 off.tririb f e. i,Aipn t*nr r #br IS* S u �� i�t /vta3 uc+ 0)0 Lrnr 1 till .he ccY L /lX!poi— lei 5 'Ombe r tirc- ar)a NOTE: If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the Collin County Environmental Services Office in McKinney(972-548-5585 www.collincountytx.eov)in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine food preparation and storage equipment to assure the health and safety of customers. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobacco,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.9-2-14 OF.)G1'prr Parks and Recreation Board AGENDA REPORT TA P or gg7�9 Meeting Date: March 14,2016 Item Number: (City Secretary's Use Only) Department: Public Services Prepared By: Robert Diaz Account Code: Date Prepared: March 9,2016 Budgeted Amount: Exhibits: 3 Subject Parking options in the proposed park for the Woodbridge North Development. Recommendation N/A Discussion The parkland dedication for the Woodbridge North Development submitted by the Herzog Development Corporation was approved at the February 22, 2016 meeting with the condition that proposals for parking options be presented to the Board in the 2.59 acre park area at a subsequent meeting for review. Herzog Development Corporation has submitted four options to staff and the Board for review. Staff is recommending options A and B for consideration. Option A has 19 parking spots and its approximate cost is $55,000.00. Option B has 13 parking spots and its approximate cost is $47,000.00. Options C and D both cost less but do not provide a safe way for pedestrians to access the park or do not provide enough parking. Staff is seeking a recommendation from the Board based on the parking options provided by the developer. The current balance of funds available for the parking lot based on the dedication that was approved at the February 22, 2016 meeting is approximately$190,000.00. Page 1 of 1 WOODBRIDGE NORTH-2.59 ACRE PARK PARKING LOT COST PROJECTION Revised 03/09/2106 DESCRIPTION QUANTITY UNIT PRICE TOTAL COST CONCEPT A Parking Spaces 19 EA Concrete Pavement 9,600 SF $ 5.25 $ 50,400.00 Parking Lot Striping $ 250.00 Minimum Charge Sawcut Concrete Curb 130 LF $ 650.00 Minimum Charge Sidewalk Connection to Park Trail 900 SF $ 3.85 $ 3,465.00 Total $ 54,765.00 CONCEPT B Parking Spaces 13 EA Concrete Pavement 7,900 SF $ 5.25 $ 41,475.00 Parking Lot Striping $ 250.00 Minimum Charge Sawcut Concrete Curb 65 LF $ 650.00 Minimum Charge Sidewalk Connection to Park Trail 1,100 SF $ 3.85 $ 4,235.00 Total $ 46,610.00 CONCEPT C Parking Spaces 14 EA Concrete Pavement 2,600 SF $ 5.25 $ 13,650.00 Parking Lot Striping $ 250.00 Minimum Charge Sawcut Concrete Curb 156 LF $ 650.00 Minimum Charge Sidewalk Connection to Park Trail 1,900 SF $ 3.85 $ 7,315.00 Total $ 21,865.00 CONCEPT D Parking Spaces 9 EA Concrete Pavement 3,900 SF $ 5.25 $ 20,475.00 Parking Lot Striping $ 250.00 Minimum Charge Sawcut Concrete Curb 65 LF $ 650.00 Minimum Charge Sidewalk Connection to Park Trail 800 SF $ 3.85 $ 3,080.00 Total $ 24,455.00 WOODBRIDGE NORTH PARK FEE CALCULATION Revised 2-17-2916 No. of Lots Park Fee Total Proposed 374 $ 2,000.00 $ 748,000.00 Cost of Improvements $ 454,097.83 Subtotal $ 293,902.17 Park Land Dedication Credit $ (104,000.00) Park Fee Cash Contribution $ 189,902.17 City Requirement 5 acres for every 100 lots Park Land Dedication 2.59 Acres Lot Equivilant 52 Park Land Dedication Credit $ 104,000.00 Note: Developer to install park and trail improvements. City to be responsible for water and maintenace upon completion of the improvements. I i 1 1 1 1 z 1 1 1 ___----__ ___ _ __ 1 __ - - - __----- __ _ __-- ___ . _- I __ 1 _1 _ I I1 - it. L_ 1 ___-- 1 - - 1 1 ; _ . I, 1 . _ . 1 1 1 Pa • POSED SINGL1 1 FA MIL _ __ DEV OPME „ 4111 _ ____, ii . ii i Mi Er rk. ___ __-___--_____ ____- ___-_______ .......1 —4011biiiiim lik EIrP LL1 . • jt , _ 0 - ( o • 1 _--- ( 4k ) ' 1 • __-- eilli 1 • i - iik_v4 ____, _....., eih. 6 SIDEWAL ''`'' PUBLIC PARKfilliN ‘, 1prAV . . . • 1 0 - 2.59 ACelli - Z ,1 -- . . jia DEDICATED TO CITY ii IbIP eliN -�� CONCRETE EDGING 11111 • • 1 1 I _- _- _ _ es4414 iii PROPOSED LINEAR PARK WITHIN ONCOR R. O. W. - - PROPOSED 12 ' /HIKE & BIKE TRAIL x - IP PROPOSED INGLE-F MILY DEVE OPMENT . . . . , PROPOSED 2 . 59 ACRE PUBLIC PARK " A" PARKING SUMMARY J . V O L K TPARKING CONCEPTSPACES PROVIDED 19 • DRIVE/PARKING PAVING (SF) 9,600 consu Itl n 30 15 0 30 6o JVOO D B R I D G E NORTH SIDEWALK CONNECTION TO TRAIL (SF) 900 830 Central Parkway East, Suite 300 Plano, Texas 75074 SCALE 1" = 30' CITY O F WYLI E, TEXAS 972.201.3100 Texas Registration No. F 11962 I ___---- __ ___. _ 1 ll ,�' - - � _ --____- -- _ __ _ z 1 1 1 1 1 I1 - I -- 1 1 1 1 1 1 ; _ . I, 1 . _ ,_ Pa • POSED SINGL1 ___ ._ _ :- -L,- FA MIL1 _- DEVOPME p „ —11 • i ii Er rk. ___ ___- __ -----__- ___-- ___-------_ .......1 .. lik Mr41 LL1 . eiN 0 IW - 04 0.6 It -I - [ rAt\ 1°1:4- _......, 6' SI DEWALih. OrAV ~ ` i "'' PUBLIC PARK - 2.59 AC 1 ;) . jia - DEDICATED TO CITY i IbIP eliN CONCRETE EDGING 11111 • G 1 1 PROPOSED LINEAR PARK WITHIN ONCOR R. O. W. PROPOSED 12 ' - /HIKE & BIKE TRAIL x - I PROPOSED INGLE-F MILY . , DEVE OPMENTII 1,,, . , PROPOSED 2 . 59 ACRE PUBLIC PARK PARKING SUMMARY J . V O L K TPARKING CONCEPT " B " SPACES PROVIDED 13 • DRIVE/PARKING PAVING (SF) 7,900 consu Itl n 30 15 0 30 6o JVOO D B R I D G E NORTH SIDEWALK CONNECTION TO TRAIL (SF) 1100 830 Central Parkway East, suite 300 Plano, Texas 75074 SCALE 1" = 30' CITY O F WYLI E, TEXAS 972.201.3100 Texas Registration No. F 11962 I i z __--- I I 1 1 1 1 _1- _ . 1 11 _ I I - 1111 I ; - -jk • 1 __ 11 L_ __- __ I Pa • POSED SINGL FA MIL ___ -- _ I DEVOPME I II • I i ii Mi Er et** 40 . 411 lik mirI ,, LLB . Illt -I - ___-- -- ' 4 4_ Ak\ i 04.0. All 4 ------ ---- -- 1 ___- • i _-- iiilooprA t________,_ VAV) . • 1 6 SIDEWAL f''`'' PUBLIC PARK • - 2.59 ACelli LI) , ila DEDICATED TO CITY �i eliN %O PROPOSED LINEAR PARK WITHIN ONCOR R. O. W. PROPOSED 12 ' 1 1 _i____ ii - -- 13,111. /HIKE & BIKE TRAIL x - • 1- ------------ g 1 I PROPOSED INGLE-F MILY I 11 DEVE OPMENT 1 PROPOSED 2 . 59 ACRE PUBLIC PARK PARKING SUMMARY J . V O L K TPARKING CONCEPT " C " SPACES PROVIDED 14 • DRIVE/PARKING PAVING (SF) 2,600 consu Itl n 30 15 0 30 6o \J\/ JJ D B R I D G E NORTH SIDEWALK CONNECTION TO TRAIL (SF) 1,900 830 Central Parkway East, suite 300 Plano, Texas 75074 SCALE 1" = 30' CITY O F WYLI E, TEXAS 972.201.3100 Texas Registration No. F 11962 I ___----______- __ -____-- _ __- 1 1 1 _ _ - 1 1 --___- , ..... 1 I I I I - 1 I1 1 it. • ; _ . . 1, 1 . _ ._ _ __ lh _______.„ 1 1 _ I Pa • POSED SINGL1 1 1 FA MIL _- 1- DEVOPME -401111040. _. „ -11 __ . ii i . -. 1 ____ _ - IOW 5 • \, . ___rif___ _ x Er fr.* ___ ___ __ ______--- ___-- __ Er41 ,,, _, i LL1 /,.•----- I Th_ -- = • via. , 11111111 /41;411/ '' LID 1 II. 1 . lir __ _ v4v 1 ___ • . _ /I t" dill I I • • •I � , fok0 %v rT-ram-T� 1� 0 6' SIDEWAL e' \ I I I I I I /i . . i "'' PUBLIC PARK \ I I I I I I , 2.59 ACoppi \ POSSIBLE Z. ,1 . ila . DEDICATED TO CITY �\\ ADDITIONAL �i PARKING 01.11414 -I I I I I I N 4. �i -' I I I I I I \ L_1-LJ-J_J L • • • 1 1 Itilligillb--- PROPOSED LINEAR PARK - WI THI N ONCOR R. O. W. PROPOSED 12 ' HIKE BIKE TRAIL ___ ____ : --------- 1 x am • --------------------------- ------------ -- 1 III PROPOSED INGLE-F MILY 1, 11 DEVE OPMENT 1 PROPOSED 2 . 59 ACRE PUBLIC PARK c PARKING SUMMARY J . VOLK TPARKING CONCEPT " D " SPACES PROVIDED* 9 • n DRIVE/PARKING PAVING (SF) 3,900 30 15 0 30 6o JVOO D B R I D G E NORTH SIDEWALK CONNECTION TO TRAIL (SF) 800 onsu ItI 830 Central Parkway East, Suite 300 Plano, Texas 75074 SCALE 1" = 30' CITY O F WY L I E, TEXAS *POSSIBLE FUTURE EXPANSION WOULD ADD 10 SPACES 972.201.3100 Texas Registration No. F 11962 PARKS AND RECREATION BOARD-Staff Liaison-Recreation Superintendent,Robert Diaz 972/516-6340 BOARD REQUIREMENTS: Ordinance 2005-37-Section 78-23.Composition;Appointment and Terms of Office of Members.The membership and terms of office of the parks and recreation board shall be as provided for in section 2(B)of article VIII of the City's Home Rule Charter. Home Rule Charter: ARTICLE VIII-BOARDS AND COMMISSIONS-Section 2.-Boards and Commissions Enumerated. B.Parks and Recreation Board.The city council shall appoint a parks and recreation board of seven members who shall be qualified voters to work in an advisory capacity to the city council in the planning and development of parks and recreation facilities and regulations governing their use.Members of the board shall be appointed for two year terms with three members'terms expiring in even-numbered years and four members'terms expiring in odd-numbered years.Members of the board shall elect a chairman,each July,from their membership and shall meet at the call of the chairman or at the request of the city council.The city manager shall appoint a staff representative to the board. JURISDICTION: Ordinance 2005-37 Section 78-28: (a)The jurisdiction of the parks and recreation board shall be to work with any citizen,individual or group for the development,construction and beautification of any park,parkway,recreation or community center facility,under the jurisdiction of the city,and to advise and counsel with the city council in its development,construction and beautification of any such parks,parkways,recreation and community center facilities under the jurisdiction of the city. (b)The parks and recreation board shall make recommendations to the city council concerning any rules and regulations that it deems proper for enhancing the enjoyment of the parks,parkways, recreation and community center facilities and for the regulation of their use. Current Term Voter Registration Seeking Applicant Attendance Totals Required in PLACE NAME Vacancies Reapptmt Appointment Bylaws-Yes- Applicant Awarded Position Preference Absent Present Meetings Registered Voter Held Yes/No Current Members 1 David White Y 2 Daniel Chesnut Y 3 Jeff Harris Y 4 Lisa Ulmer Y 5 Bobby Kinser Y 6 Emmett Jones Y Y 7 Matt Rose Y Recommended Replacement#1 should a vacancy occur Recommended Replacement#2 should a vacancy occur New Applicants Diana Hamilton 2 Y Jesse Meason 2 Y James Mathis 3 Y Brad Boozer 1 Y Charles Daniel 3 Y Michael Pace 2 Y Brett Swendig 1 Y Kevin Finnell 3 N Eric Yanou 3 N