10-10-2016 (Parks & Recreation) Agenda Packet Jh
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Regular Meeting Agenda
October 10, 2016 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Bobby Kinser Vice-Chair
Dan Chesnut Board Member
David White Board Member
Jeff Harris Board Member
Emmett Jones Board Member
Joni Robinson Board Member
Robert Diaz Board Liaison
Shohn Rodgers Parks Manager
Carmen Powlen Recreation Manager
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
October 10,2016 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the September 12, 2016
meeting.
DISCUSSION ITEMS
• Proposed Board facility tour dates: October 22, November 5, November 12
• Hail storm damage facility update-Bart Peddicord Community Center, Brown
House, and Wylie Senior Recreation Center.
• FY 2016-2017 Parks Acquistion and Improvement project updates.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 7th day of October 2016 at S:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
CITY OF WYLIE Parks and Recreation Board
Meeting Minutes
Monday, September 12,2016—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Board Member Harris,
Board Member Jones, Board Member Kinser, Board Member White, and Board Member Robinson
present. Board Member Chesnut was absent from the meeting.
Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks Board
Secretary, Janet Hawkes.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the August 8, 2016
meeting.
Board Action:
Board Member Jones made a motion to approve the minutes from the August 8, 2016 meeting.
Board Member Harris seconded the motion, and a vote was taken and passed 6-0.
DISCUSSION ITEMS
• Hail storm damage facility update — Bart Peddicord Community Center
(BPCC,) Brown House, and Wylie Senior Recreation Center.
Superintendent Diaz updated the board on the status of hailstorm repairs. The Wylie Senior
Recreation Center roof remains the number one repair priority due to its excessive damage. The
Center needs HVAC repair, drywall replacement, and extensive interior clean up. The seniors
continue to meet temporarily nearby at the Waterbrook Bible Fellowship church on Thomas
Street.
Due to its specialization, the City is working through an architect to obtain quotes on the Brown
House roof, which makes the process more complex and time consuming. Decking will likely
need to be added to the cost since there currently is no decking on the roof. The Wylie Fire
Department does not recommend replacing the roof with the wood shake style as to the heavy
fire hazard which that type poses; if we do opt for the wood shake roof, City Building Code will
require installation of an interior sprinkler system throughout. Over all, the roof will be chosen
with cost effectiveness in mind. All of the Brown House windows on the west side are broken and
need replaced. No solid date has been set to reopen due to the lengthy process, but it will not
likely be before spring 2017 due to the repair process. Full time employees of the Brown House
and Senior Center continue to office out of the Parks Building on Hensley Rd., and staff of both
will be participating in the Boo on Ballard event and Wylie Arts Festival as in years past. There
will continue to be no public admittance inside the Brown House, and the property gates will
remain locked due to safety and liability issues. Grounds will be receiving heavy yard cleanup
and maintenance this fall.
The repair and reopening of the Bart Peddicord Community Center has still not been determined,
but staff feel that the Wylie Economic Development Corporation will likely recommend its closing.
The roofs at Community Park took the hardest hit, and although it and other area park pavilions
have damage, they continue to function as usual. Damaged playground shade covers have all
been replaced. The playground "tree tops" at Community Park were causing the structure to shift
so staff completely removed the tops for safety reasons. Staff will look at requesting funding from
the Acquisition and Improvement Fund the next fiscal year to replace the playground equipment
at Community Park and Friendship Park's playgrounds.
• Municipal Complex Trail-East Meadow update.
Superintendent Diaz advised the Board that the trail site plan, included in the packet, had been
updated according to their requests during the August meeting. The preliminary East Meadow
Trail design now includes the following: 1)an alternate location for the planned art piece situated
between the existing trail and the parking lot (the lot was shifted slightly east to better
accommodate), 2)added dog stations along the trail, 3) locations for all of the solar lights, and 4)
inclusion of trail stub outs as add alternate locations to connect future trails.
Staff discussed with the consultants the area near the connector to the Creek Hollow
neighborhood. Extensive fill and grade work will be necessary for bridge construction and a low-
water crossing. Remedial options suggested by the architect include a 200 foot boardwalk in lieu
of the prefabricated bridge and low-water crossing. Another suggestion was that we reduce the
trail width to eight feet wide instead of twelve feet wide. This will be more cost effective due to
the use of less material and reduced need for tree removal and clearing.
Board Member White expressed his concern over the boardwalk being a liability due to the
surface being slick. Superintendent Diaz advised that staff would opt for a slip resistant material
such as a precast concrete. Board Member Kinser stated that the City of Richardson, where he
is employed, have installed a type of boardwalk material made of textured Trex composite
decking, which he advised is more expensive than treated wood, but less slippery, easier to
install, and lower maintenance with fewer issues. Board Member Kinser agreed to tour staff at
the Richardson parks where this type of textured Trex boardwalk had previously been installed;
these parks include Citywide West, Spring Creek Nature Preserve and the Prairie Creek Park.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Kinser. Board
Member Jones seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned
at 7:17 p.m.
ATTEST
Janet Hawkes Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes September 12, 2016
Wylie Parks and Recreation Board Meeting
Page 2
A and I Projects:
• MC East Meadow Trail (match Collin County grant)-west-$950,000
• Community Park parking lot (no landscape and lighting)-central $210,000
• Trail connection at Southbrook/Twin Lakes Parks-central -$50,000
• Braddock Park Master Plan-central-$30,000
• Replace picnic tables-central-$20,000
• Replace picnic tables-east-$20,000
• Replace Eureka playground-east-$40,000
• TBD-Trail connection from Sage Creek to Wooded Creek-west (added from staff)grant project
• TBD-Solar trail lighting at MC trails-west-$8,000.00 per light 8-10 lights
• TBD-Solar Community Park parking lot lighting-central -$8,000.00 per light 10-12 lights
Current and future A and I Funding:
Creekside apartments-west $201,600 FY-14-15 Received
Wooded Creek-west $37,500 FY 14-15 Received
Alanis Crossing-central $159,000 FY 14-15 Received
Covington Estates Ph. 1-central $88,000 FY 14-15 Received
Hunters Cove-east $177,000 FY 15-16 Received
Westgate Station Townhomes-central $156,000 FY 16-17 Pending
Mansions at Wylie Seniors-west $256,000 FY 16-17 Pending
Alanis Crossing Ph. 2-central $126,000 FY 16-17 Receive by end of Oct.
Covington Estates Ph. 2-central $88,000 FY 17-18
Updated 10-5-16