06-13-2016 (Parks & Recreation) Agenda Packet ` = - Wylie Parks and Recreation Board
LP.COLOR4b }\f T NOTICE OF MEETING
.... �pµ1,P!RAIL 4 I'♦
9„..7e e
r..OF TE,0'
Regular Meeting Agenda
June 13, 2016 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Bobby Kinser Vice-Chair
Dan Chesnut Board Member
David White Board Member
Jeff Harris Board Member
Emmett Jones Board Member
Lisa Ulmer Board Member
Robert Diaz Board Liaison
Shohn Rodgers Parks Manager
Carmen Powlen Recreation Manager
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
June 13,2016 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the May 9, 2016 meeting.
DISCUSSION ITEMS
• Follow up on Subcommittee review of the Parks Acquisition and Improvement
Fund project recommendations for the Fiscal Year 2016-17 Budget.
• Review upcoming activities for Parks and Recreation Month-July 2016.
• Hail storm damage facility update-Bart Peddicord Community Center, Brown
House, and Wylie Senior Recreation Center.
• Municipal Complex East Meadow trail project update.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 10th day of June 2016 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
CITY
O F WYLIE Parks and Recreation Board
Meeting Minutes
Monday, May 9,2016—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Chesnut, Board
Member Harris, Board Member Jones, Board Member White, and Board Member Ulmer present. Board
Member Kinser arrived to the meeting at 6:40 p.m.
Staff members present were Shohn Rodgers, Parks Manager; Carmen Powlen, Recreation Manager; and
Janet Hawkes, Parks Board Secretary.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the February 22, 2016
and March 14, 2016 meetings.
Board Action:
Board Member White made a motion to approve the minutes from the February 22, 2016 meeting
and the March 14, 2016 meeting. Board Member Jones seconded the motion, and a vote was
taken and passed 6/0.
2. Consider and act upon vendor application for Parker Bagley to have a
concert fundraiser event to be held July 9, 2016 at Olde City Park.
Wylie High School Senior, Parker Bagley, who resides at 1 Lucy Lane, Wylie, Texas 75098,
appeared before the Board to further explain details of her vendor application. Ms. Bagley stated
that the idea to host a talent show fundraiser was derived after a similar high school event had
been cancelled. She is requesting approval to host a talent show event with a $5 entry fee, along
with a craft items booth (mainly jewelry,)on July 8, with a rain date of July 9, 2016, in Olde City
Park. Ms. Bagley explained that all proceeds received during the event would go toward the
assistance of Wylie families in need who suffered loss during the recent hail storms. This would
be a first time for the proposed event, for which Ms. Bagley plans to advertise through the Wylie
Newspaper as well as other social media outlets.
The Board expressed that an item of specific concern to them was regarding the receipt and
delegation of collected funds and donations. Ms. Bagley explained that because her idea came
about very recently, she had not yet confirmed the criteria for requesting funds, nor how the
disbursement of such funds would be handled. Board Member Chesnut recommended that Ms.
Bagley coordinate collectively with another entity experienced in hosting large fundraising events.
He mentioned First Baptist Church Wylie, as they currently have an outreach program in place for
Wylie citizens in need of assistance due to the recent hailstorms.
Board Action:
Board Member Jones made a motion to table the item at hand until additional details and
resources become available to the applicant. Board Member Chesnut seconded the motion, and
a vote was taken and passed 6-1. Board Member Harris opposed the motion.
3. Consider and act upon vendor application for First Baptist Church in Wylie
to sell items at an event to be held June 10, 2016 at Founders Park.
Parks Manager Rodgers stated that the First Baptist Church Wylie submitted a vendor application
in order to gain approval to sell snow cones using the vendor, Kona Ice, during their free family
night event at Founders Park, on June 10, 2016. Part of the proceeds from the snow cone sales
would go to support the First Baptist Church Wylie.
Board Action:
Board Member Harris made a motion to approve the vendor application for an event at Founders
Park, wherein snow cones would be sold during the applicant's family night event on June 10,
2016. Board Member Jones seconded the motion, and a vote was taken and passed 7-0.
4. Consider and act upon a request from the Parks Division to remove a large
Boxelder tree on park land behind Foxwood Lane.
Parks Manager Rodgers explained that due to the size of the tree in question, it was deemed as
protected status in keeping within the guidelines of City of Wylie Ordinance 2012-23. Due to the
recent hailstorms, this tree has become hazardous, and therefore a reputable contractor has
since been contacted to remove it.
Board Action:
Board Member Kinser made a motion to approve the request from the Parks Division to remove a
large Boxelder tree on park land behind Foxwood Lane. The motion was seconded by Board
Member Jones, and a vote was taken and passed 6-1. Board Member White opposed the
motion.
5. Consider and act upon recommending an update to the City Council
changes in the Fee Ordinance on Brown House rental fees.
Recreation Manager Powlen, explained that staff is recommending minor updates and
clarifications to the Brown House fee structure, mainly for use in the City Ordinance and in
promotional material. Primarily, the changes are to allow the fee structure to read more clearly;
however, deposit requirements as well as cancellation fees have also been added to the new
version. Recreation Manager Powlen stated that the revised layout of the fee portion is now
consistent with all rentals, including the Brown House, the Recreation Center, and Bart Peddicord
Community Center.
Board Action:
Board Member Chesnut made a motion to approve the recommended changes in the Fee
Ordinance on the Brown House rental fees. Board Member Jones seconded the motion, and a
vote was taken and passed 7/0.
DISCUSSION ITEMS
Subcommittee review of the Parks Acquisition and Improvement (A&I)
Fund project recommendations for the Fiscal Year 2016-17 Budget.
Parks Manager Rodgers advised that a Subcommittee was formed in December 2015, which
included Board Members Bobby Kinser, Emmett Jones, and David White. During three
Minutes May 9, 2016
Wylie Parks and Recreation Board Meeting
Page 2
Subcommittee meetings, Acquisition and Improvement Fund (A&I) project ideas for the upcoming
2016-2017 fiscal year were discussed and prioritized.
Parks Manager Rodgers explained that the Parks, Recreation and Open Space Master Plan, last
updated six years ago, is recommended to be updated every five years. Staff, as well as
Subcommittee Members, listed the Parks, Recreation and Open Space Master Plan Update as
their number one priority in all three zones. Parks Manager Rodgers also reviewed the second
and third priority recommended in each zone.
After discussion, the Board collectively agreed to the Subcommittee's recommended priorities;
however, they preferred that the Parks, Recreation and Open Space Master Plan Update be
funded out of the General Fund and/or 4B Fund, and not the A&I Fund. The Board did agree that
they would revisit the idea of using a portion of the A&I Fund for this project in the event that the
4B Fund and General Fund was unavailable or had been exhausted.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Jones. Board Member
Kinser seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:25
p.m.
ATTEST
Janet Hawkes Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes May 9, 2016
Wylie Parks and Recreation Board Meeting
Page 3
`��� OFWy44,
` - Parks and Recreation Board
�Viir1 :' AGENDA REPORT
��ss7 T
®.'ire OF SCBRB
Meeting Date: June 13,2016 Item Number:
Department: Public Services (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: June 7,2016 Budgeted Amount:
Exhibits: 1
Subject
Subcommittee review of the Parks Acquisition and Improvement Fund project recommendations for the Fiscal
Year 2016-17 Budget.
Recommendation
N/A
Discussion
The Board discussed potential Parks and Acquisition and Improvement Fund projects at the May meeting and
the direction provided to staff was to request the Master Plan update in the 4B Budget and the rest of the items
as requested in the Central and East park development zones. Due to the continued progress of the East
Meadow Municipal Complex Trail project no other items in the West zone will be requested in the Fiscal Year
2016-17 Budget. Items discussed for the west zone can be requested in future budgets, approximate project
amounts have been provided below.
Listed below are the projects listed by top priority in each zone with updated status based on feedback from
May meeting:
West Zone:
1. Parks, Recreation and Open Space Master Plan Update. Moved to 4B Budget
2. Trail connection from Sage Creek to Wooded Creek. $25-50,000 not budgeted
3. Turf replacement at Dodd Park. $60,000 not budgeted
Central Zone:
1. Parks, Recreation and Open Space Master Plan Update. Moved to 4B Budget
2. Master planning and development of Braddock Place park areas. $30,000 currently in budget
3. Trail connection from Southbrook to Twin Lakes. $50,000 currently in budget
East Zone:
1. Parks, Recreation and Open Space Master Plan Update. Moved to 4B Budget
2. Eureka Park playground replacement. $40,000 currently in budget
3. New, recycled—plastic, fabricated picnic tables. $20,000 currently in budget
Page 1 of 2
_ ._
l
3\
-J1 —.
a1� 111i� ppno mill�l `
16 i + ` : 1
0
1
„
f
61
Q
13
i it . ,r 1 g111" r�'
2
_ rr:„.--,-----„, -- „ -• •-,. i i --040.--, ,,..,;,'' ,„,>''''040 ;-11111
14
f
I
8LJL02
1 ,_
a� €tea — _
10_ �� 35
� Y
Ii1I /
iI F� _e ss•e 4i Et7 - P �(
-.j:-.-iIi FI1i=iI•i
3 \ti.
9 s rr I • / ��
� 11111 ' ' 7'''' - /
''
o-
'2-4
1til'i = 32 1
..
i oe 3 8 •��- I �j
■
11 ,,..„..„„
,,..„.„..,„,,,,
,..,„.:„.....
:::‘,„„,.„._..„„„„„„„
,„„..„.„,,,_,„„,,,
. ,,,,„-_„t„:-.)-,_-_„: „.., . , . . ._ ,.„.„_,..„,„_„..„„,
.:>2- „
,. / 7,....„ : Iiiii,,,,-,,,,,,,e „:-„/,.--,, . . .
\ S .„ -41 ,-„, ''' r.-=,-"„',- / ' e— , ..-k:::‘,„\„. ,.. --, ,,,,--"----
, , , .-it / - - 4 0K '-e It‘k,1/40E -\'
' (L'c° ' ,
�l
:rolls
,xlsting Trails
� --� / - ROVd
27
CITY OF WYLIE -- 1ti/� „„)
Projects-Completed/In progress/Not addressed:
• Community Park blccachcr covcrs ccntral
• Additional trail at MC(6ft portion at trail head) wcst (will be fundcd with sidcwalk bond)
• Upgradc bridgc at MC trail wcst(projcct fundcd with currcnt operations budgct).
• Community Park parking lot (no landscape and lighting)-central Estimate$210,000 lire progress
• Foundcrs Park Scorcboard wcst $17,000.00 in operations or complctcd this FY
• Replace Olde City Park playground-central-$99,800.00 lire progress
• Trail connection at Southbrook/Twin Lakes Parks-central -$46,000.00 Not addressed
• Playground and benches at Creekside Park-west(added, grant from Creekside HOA)-$44,000.00
lire progress
• Trail connection from Sage Creek to Wooded Creek-west (added from staff)grant project Not
addressed
• Solar trail lighting at MC trails-west-$8,000.00 per light 8-10 lights Not addressed
• Solar Community Park parking lot lighting-central -$8,000.00 per light 10-12 lights Not
addressed
Current and future A and I Funding:
Creekside apartments-west $201,600 FY-14-15 Received
Wooded Creek-west $37,500 FY 14-15 Received
Alanis Crossing-central $159,000 FY 14-15 Received
Covington Estates Ph. 1-central $88,000 FY 14-15 Received
Westgate Station Townhomes-central $156,000 FY 15-16 Pending
Mansions at Wylie Seniors-west $256,000 FY 15-16 Pending
Hunters Cove-east $177,000 FY 15-16 Pending
Alanis Crossing Ph. 2-central $126,000 FY 15-16 Pending*
Covington Estates Ph. 2-central $88,000 FY 16-17
Future fund balances by zone for FY 2016-17:
West $62,776
Central $293,289 (without including Covington Estates Ph. 2)
East $178,873
Updated 12-10-15
frANK
HERO FITNESS CHALLENGE REC MOB
AND HECREATLION
GOTHAM CITY POPS power into health with a andk wittir 3 proud s efoFacebook,Instimagram,
Enjoy free popsicles from Steel new fitness challenge each and Twitter 30 minutes before mob time.
City Pops,every Friday. Wednesday. Attend all 4 and win a prize.
MONTHSr Rec Center Wylie Rec Center Wylie Rec Center l N 1,II
July 1 8,15,22,and 29 July 6,13,20,and 27 July 6,13,20,and 27
,
Ages:55 Yrs+ Ages:12 Yrs+ 10-11 AM
10 AM-1PM or until we run out Rec Pass Required Ages:All
1=====MIIIIMEANINI-IILE....
WYLIE PARKS & SUPERHERO CRAFTS
Tap into your inner superhero!Spark creativity,enhance INCREDIBLE CRAFT CORNER
artistic ability,and let your imagination soar while creating, Come and create your very own superhero attire or
RECREATION producing,and designing a variety of projects. memorabilia.
Wylie Rec Center Sr Rec Center
July 7,14,and 21 Ages:55 Vrs+
WHEN OUR POWERS COMBINE, A. 2-4 PM Decorate Your Own Cape,July 6
HEN SUDDENLY Ages:5 Yrs+ Comic Book Canvas,July 13
WE CHANCE LIVES. Superhero Snowglobes,July 20
Hulk Slime,July 27
SUPER STRENGTH GAMES t LSEW1rE I I( 12:30-1:30 PM
Test your strength with various types of
Registration Required
SINCE IBB5,AMERICA HAS CELEBRATED DULY challenges to see if you have what it takes to SUPERHERO TEST
be a superhero. Test your inner Su
AS NATIONAL PARK AND RECREATION MONTH. Sr Rea CenterSuperhero by SONIC Boots
pnd mepatln in a vorietARAOKE CONTEST
CHECK OUT THE WIDE VARIETY OF Ages:55 Yrs+ and mental hallen es. Y°f physical SrSr Rec center MR.FREEZE FOOD TRUCK July 8,15,22 and 29 Wylie Rec Centerg Ages:55 yrs+ Free snowcones MONDAY
11 AM-2 PM July 11,16,and every Mond❑
DULY-ONLY ACTIVITIES RANGING FROM FRIDAY July 8,15,22,and 29Center
Registration Required 12-1 pM 1-3 PM Wylie Rec y'
HEALTH AND WELLNESS TB NATURE AND Bring money for food. Ages:7_14 Yrs
Sr.Rec Center I.2051 e uire• 2�!g�1'18.and 25
Wylie Rec Center Rec Pass Requiredq - Allar until we run out
COMMUNITY SPIRIT THAT _ YE ADDED 5-8:30 PM
FOR THIS SL MONTH. LAWNCHAIR
N HEATER THE PAPER WORKSHO'
11
It's a bird...It's a plane! WE MEET AGAIN!
Bring something to Learn the ancient
�` sit on and money for NINIATURTLE form of origami
GREEN ARROW concessions.Dress MISSION while motor skills, fine
as your favorite Scoot through the — �
superhero and enter CREATE YOUR OWN eye coordination, FAMILY
Justice will be served! (111 ��I1�1116���;�� p sewers of New and patience. PARADp
Gain skills for shootingSolve them ster the cosplay contest. KRYPTONIT8 York!Test decision
mystery! tDaylight determines Create a variety of • Grab your Batmobile ORNHOLE
with accuracyand Increase decision Make rock candy making skills,enhance
start,time is paper airplanes and fory It111j,Il/i�hil4lll
self-confidence precision.
Develop
land thinking,9 criticaroblem- pp from scratch that \ coordination,physical superchallenge your fellow • bikeen night, Test your precision
approximate.Movie looks just like the
and p has been edited for radioactive element superheroes to see style!Explore the
build strength while solvingskills while fitness while battling Y p and accuracy while
9 \ whose plane can \\\\\
language. from Superman's home criminals and learningoutdoor trail with local competing against
destroying the Marvel inspecting a crimep travel the fastest and p g g
Villains. scene to see who Wylie Rec Center planet of Krypton. real ninja moves. families.Superhero friends in this fun
8:45-10:15 PM Sr Rec Center Wylie Rec Center farthest attire is applauded. back and activit
Wylie Rec Center defeated the villain. y Wylie Rec Center Y Y'
Ages:All 55 Yrs+ 12-2 PM y Receive free bike Sr Rec Center
4:30-5:30 PM Wylie Rec Center • Ages: 4:30-5:30 PM
Ages:8-12 Yrs 5-6 PM Movie Rating:P6-13 1-2 PM Ages:7-14 Yrs swag. Ages:55 Yrs+
g • Registration Required Rec Pass Required Ages:4 Yrs+ Wylie Rec Center2 Registration Required Ages:7 Yrs+ 9 9 q -3 PM
% 6:30 PM Rec Pass Required
JULY l2 13 15 18 1 26 2 2