The URL can be used to link to this page

02-12-2018 (Parks & Recreation) Agenda Packet OF - 1 Wylie Parks and Recreation Board 4 �t NOTICE OF MEETING Regular Meeting Agenda February 12, 2018 — 6:30 p.m. Wylie Municipal Complex 300 Country Club #100 Wylie, Texas 75098 Matt Rose Chair Dan Chesnut Board Member Emmett Jones Board Member Bobby Kinser Board Member Joni Robinson Board Member Samantha Dean Board Member Phil Gilbert Board Member Robert Diaz Board Liaison Brent Stowers Parks Manager Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. ELECTION OF VICE-CHAIR Board Members will have a nomination and election for the Vice-Chair position,for the remainder of 2017-2018 due to the resignation of Vice-Chair David White. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. February 12,2018 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the January 8, 2018 Meeting. 2. Consider and act upon vendor application for Wylie East High School Cross Country Team to sell items at a cross country meet to be held September 1, 2018 at Founders Park. DISCUSSION ITEMS • Presentation by Anne Hiney on the formation of a parks and recreation foundation. • Update on art installation at the Muncipal Complex Trail. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 9th day of February 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed CITY LI Parks and Recreation Board Meeting Minutes Monday,January 8,2018—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Jones, Board Member Kinser, Board Member Robinson, and Board Member Dean in attendance. Board Member Chesnut arrived late to the meeting at 6:33 p.m. Board Member White was absent from the meeting. Staff members present were Superintendent Robert Diaz, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the November 13, 2017 Regular Meeting. Board Action: Board Member Jones made a motion to approve the minutes from the November 13, 2017 regular meeting. Board Member Kinser seconded the motion, and a vote was taken and passed 5-0. 2. Consider and act upon approval of the request from the Lt. Robert Welch Charity for a vendor fair at Olde City Park on April 7, 2018, with rain date of April 14, 2018. Board Action: Board Member Kinser made motion to approve the request from the Lt. Robert Welch Charity for a vendor fair at Olde City Park on April 7, 2018, with rain date of April 14, 2018. Board Member Jones seconded the motion, and a vote was taken and passed 6-0. 3. Consider and act upon of parkland dedication for the Emerald Vista Development. Superintendent Diaz advised the Board that Jim Douglas of Douglas Property Development was unable to attend the meeting, and he would be presenting their proposal for parkland dedication. Superintendent Diaz noted that Wylie City Council did not seek recommendation from the Parks and Recreation Board and entered into an agreement directly with Douglas Property Development during their regular meeting on August 8, 2017. The agreement stipulated the developer would dedicate the property for future use by the Wylie Fire and Rescue Department for placement of a new facility. Even though Douglas Property Development did meet their parkland dedication requirements in the approved development agreement, they still wanted to donate a 4.9 acre piece of open space. This space would be maintained by the homeowner's association, and provide connectivity of future trails and park access for the two developments (Braddock Place and Emerald Vista.) Board Action: Board Member Kinser made a motion to approve the parkland dedication for the Emerald Vista Development. Board Member Jones seconded the motion, and a vote was taken and passed 6'0. DISCUSSION ITEMS � Update on art installations at Oncor Park and the Municipal Complex Trail. Superintendent Diaz presented the Board with pictures of the recent completion of the Lavon Park artwork known aa"Lift{}ff.^ The area is lit with up-lights and a moving wind vain on the actual piece. Landscaping et the base of the art piece ia planned in the near future. The Municipal Complex Trail ad piece, known as ''prairie Cn000ing" is ah|| underway after six month delay by the artist. Power to the sight has been completed and the concrete base poured, leaving February ao the anticipated date for art installation. Sidewalk connections to the art will bedone after itio installed. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Jones. Board Member Robinson seconded the motion, and u vote was taken and passed 6'0. The meeting was adjourned at7:04 p.m. ATTEST Janet Hmmhnm. Parks Board Secretary Matt Rose, Parks Board Chairman Minutes January 8. 2018 Wylie Parks and Recreation Board Meeting Page r-` Parks and Recreation Board �ma AGENDA REPORT IF -t1rt Ok Osa4 Meeting Date: February 12,2018 Item Number: (City Secretary's Use Only) Department: Public Services Prepared By: Robert Diaz Account Code: Date Prepared: February 7,2018 Budgeted Amount: Exhibits: 1 Subject Consider and act upon vendor application for Wylie East High School Cross Country Team to sell items at a cross country meet to be held September 1, 2018 at Founders Park. Recommendation Motion to recommend a vendor application from the Wylie East High School Cross Country Team to sell items at a cross country meet to be held September 1, 2018 at Founders Park. Discussion The Wylie East Cross Country Team would like to sell items such as concessions and t-shirts at their meet that is to be held at Founders Park on September 1, 2018. Funds raised from the items sold will be used to support the cross country team. The Parks and Recreation Board approved this vendor application in 2016 and 2017. Parks staff did not have any issues from last year's event and is recommending approval. Page 1 of 1 PARKS AND RECREATION CITY OF WYLIE 300 Country Club Rd, Building 100,Wylie,TX 75098 _ T Office: 972-516-6340/Fax 972-516-6355 Email: parks@wylietexas.gov VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks&Recreation facility staff. Recommended timeline for submission is 2-3 months in advance of event. Please forward TYPED application to above address, email or fax Applicant Information Name of Organization: Primary Contact Person's Name: Wylie East Cross Country — -- Justin Eddy Organization's Phone Number: Primary Contact Person's Phone Number: 972-429-3000 1 214-998-1901 Organization's Address: Primary_Contact Person's Address: 3000 Wylie East Drive,Wylie,TX 75098 2104 Serenity Avenue,Wylie,TX 75098 Organization's Website/Email: Primary Contact Person's Email: www.wylieisd.net Justin.eddy@wylieisd.net Organization's Non-profit Exemption Number/501c3(if applicable): Alternate Contact Person's Name/Number/Email: JohnMitchell/972-816-0011/john.mitchell@wylieisd.net Event Information EVENT NAME/TITLE: Raider XC Invitational Event Type(fundraiser,etc.): Purpose of Event: UIL Cross Country Meet Local Cross Country Meet for surrounding area Event Location: Proposed Event Date: Alternative Date: Founders Park/Wylie High School 1 15t Date—9/1/2018 2nd Date Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(incl.cleanup): 2(Wylie East Cross Country&Wylie East Athletic Booster Club) 5:30 AM � 12:00 PM —� Anticipated Event Attendance: .mm Event Target Audience: 600 Runners; 700 total with spectators UIL Cross Country Teams(athletes, parents,coaches) EVENT DETAILS: Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers. Drinks:PowerAde(Mountain Berry Black, Lemon Lime, Fruit Punch),Water,Canned Soda (coke,diet coke,sprite,dr. pepper), Bottled Juice(apple and/or orange),coffee, hot chocolate Food/Snacks:Precooked sausage biscuits(we will be reheating them, purchased from Sams), prepackaged muffins,chips(lays, nacho cheese doritos, ranch doritos, hot fries, hot chips), pickles, protein bars, bananas,oranges,fruit snacks,assorted candy (m&m's, peanut m&m's,snickers,sourhead extremes,skittles,sour skittles),shaved ice T-Shirts NOTE: If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the Collin County Environmental Services Office in McKinney (972-548-5585 www.collincountytx.gov)in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine food preparation and storage equipment to assure the health and safety of customers. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars, tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.7-29-16 Raider XC Invitational Hosted by Wylie East High School School: 972-429-3000 • Fax: 972-442-2874 Coaches, We would like to invite you and your runners to the 3rd annual Raider XC Invitational.This meet will be chip timed and will be held at Founder's Park. Date: Saturday, September 1st, 2018 Schedule: Check-In Time—6:30 AM Races start at 7:30 AM with a rolling schedule: Varsity Girls—5k Varsity Boys—5k JV Girls—5k JV Boys—5k Meet Course: Founder's Park (851 Hensley Ln Wylie,TX 75098). Relatively flat with some hills, grass and concrete. Awards: Team Championship Plaque (all divisions) Team Runner-Up Plaque (all divisions) Individual Medals for Top 15 (all divisions) Cost: $100 per Team per Division ($400 total for all 4 divisions) $20 per individual Please make checks payable to: Wylie East Cross Country 3000 Wylie East.Drive, Wylie, TX 75098 Divisions: Varsity Boys and Girls (Maximum of 10 runners) JV Boys and Girls(Unlimited Runners) Registration: All entries must be completed on athletic.net no later than Tuesday, August 28th. Entries must be submitted by 11:59 PM. Meet Records: Varsity Boys: Judson Greer, Melissa High School, 2017— 15:56.90 Varsity Girls: Ashlyn Hillyard,Plan©Senior High School, 2016— 18:39.70 Raider XC Invitational Saturday, September 3, 2016 Founder's Park—Wylie,Texas Please return form as soon as possible, but no later than Tuesday,August 30th. This will help make sure everything runs smoothly at the meet. Send form by one of the following methods: • Online using link or QR code to the right:goo.gt/9E3SdL �■ r . �■ • Email:justin.eddy@wylieisd.net • • Fax: Wylie East High School (972-442-2874) ; • Mail:Justin Eddy, 3000 Wylie East Drive, Wylie,TX 75098 0• Coaches Information Name of School: Head Coach's Name: Email Address: Cell Phone: Check Teams Entering Meet Division Check Teams Entering Meet Varsity Girls Varsity Boys 0 JV Girls 0 JV Boys 0 r1:4 OF Parks and Recreation Board 7 AGENDA REPORT ,m30 lir ,1,,i887 „ Meeting Date: February 12,2018 Item Number: (City Secretary's Use Only) Department: Public Services Prepared By: Robert Diaz Account Code: Date Prepared: February 7,2018 Budgeted Amount: Exhibits: Subject Presentation by Anne Hiney on the formation of a parks and recreation foundation. Recommendation N/A Discussion Anne Hiney, with the Blackland Prairie Playground Foundation, will be making a presentation to the Board about the formation of a parks and recreation foundation. The current foundation was created to raise funds and support the Pirate Cove Playground that was community built in 2005. The Foundation has supported maintenance efforts of the playground since the completion of the playground. Now that the playground is mainly maintained by Parks staff, Mrs. Hiney approached the City to see if it would support the change from the current mission of the foundation to a foundation that could support parks and recreation facilities and activities. Mrs. Hiney will discuss with the Board her intentions with changing the foundation's focus and also see if any Board members would be interested in serving in a newly formed foundation. Page 1 of 1