09-09-2008 (Parks & Recreation 4B) Agenda Packet Wylie Parks and Recreation
Facilities Development
CITY:F WYLIE Corporation (4B)
NOTICE OF MEETING
Regular Meeting Agenda
September 9, 2008 — 6:00 pm
Wylie Municipal Complex— Council Chambers
2000 Highway 78 North
Eric Hogue Chairman
Rick White Member
Merrill Young Member
David Goss Member
Anne Hiney Member
Shirley Burnett Member
Dan Chesnut Member
Carole Ehrlich City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD
972.442.8170.
CALL TO ORDER
PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION
Announce the presence of a Quorum.
1. Consider, and act upon, approval of the Minutes from the September 11, 2007
Regular Meeting of the Wylie Parks and Recreation Facilities Development
Corporation (4B). (C. Ehrlich, City Secretary)
2. Consider, and act upon, approval of the FY2008-2009 4B Budget and authorizing
expenditures for the FY2008-2009 Community Services Facilities Capital
Improvement Plan. (L. Williamson, Finance Director)
ADJOURNMENT
September 9,2008 Wylie Parks and Recreation Facilities Development Corporation Page 2 of 2
(4B)Meeting Agenda
CERTIFICATION
I certib,that this Notice of Meeting was posted on this 5th day of September, 2008 at 5:00 p.m. as required by law
in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Wylie Parks and Recreation
Facilities Development
Corporation (4B)
CITY OF WYLIE
Regular Meeting
Minutes
Tuesday, September 11, 2007 - 6:00 pm
Wylie Municipal Complex
Council Chambers/Council Conference Room
2000 Highway 78 North
CALL TO ORDER
PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION
4B Chair Mondy called the Parks & Recreation Facilities Development Corporation Board to order at
6:09 p.m. with board members Merrill Young, Rick White, David Goss, and Anne Hiney present and
Dan Chestnut and Shirley Burnett absent.
REGULAR AGENDA
1. Consider, and act upon, approval of the Minutes from the December 12, 2006 Special
Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation
(4B). (C. Ehrlich, City Secretary)
4B Board Action
A motion was made by 4B Board member Hiney, seconded by 4B Board member White to approve the
Wylie Parks and Recreation Facilities Development Corporation minutes of December 12, 2006 as
presented. A vote was taken and passed 5-0 with board members Burnett and Chestnut absent.
2. Consider, and act upon, approval of the FY2007-2008 4B Budget and authorizing
expenditures for the FY2007-2008 Community Services Facilities Capital Improvement
Plan. (L. Williamson, Finance Director)
4B Board Action
A motion was made by 4B Board member Hiney, seconded by 4B Board member Goss to approve the
FY2007-2008 4B Budget and authorizing expenditures for the FY2007-2008 Community Services
Facilities Capital Improvement Plan. A vote was taken and passed 5-0 with 4B board members Burnett
and Chestnut absent.
September 11,2007 Wylie Park and Recreation Facilities Development Corporation(4B) Page 2 of 2
ADJOURN
4B Board Action
With no further business before the Wylie Parks and Recreation Facilities Development Corporation
(4B) Chairman Mondy adjourned the meeting at 6:11 p.m. Consensus of the board was to adjourn.
John Mondy, Chair
ATTEST:
Carole Ehrlich, City Secretary
Parks and Recreation Facilities
CITY OF WYLIE Development Corporation
AGENDA REPORT
Meeting Date: September 9, 2008 Item Number: 1- 4B Agenda
Department: Finance (City Secretary's Use Only)
Prepared By: Larry Williamson Account Code:
Date Prepared: August 1, 2008 Budgeted Amount: N/A
Exhibits: 4B Budget
Subject
Consider, and act upon, approval of the FY2008-2009 4B Budget and authorize expenditures for the FY2008-
2009 Community Services Facilities Capital Improvement Plan.
Recommendation
A motion to approve FY 2008-2009 4B Budget and authorize expenditures for the FY2008-2009 Community
Services Facilities Capital Improvement Plan.
Discussion
The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a
result of the January 15, 1994 election approving the '/2 cent sales tax for parks, recreation, and library projects.
The Board of Directors of the Corporation are:
Mayor Eric Hogue
Councilmember David Goss
Councilmember Rick White
Councilmember Merrill Young
Shirley Burnett—Library Board Member
Dan Chesnut- Parks Board Member
Ann Hiney—Parks Board Member
As set out in the Articles of Incorporation, the Board has the power to authorize the expenditure of sales tax
receipts for projects approved by the City Council. Further, the Bylaws state that "It shall be the duty and
obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan
as adopted by the Wylie City Council."
Approved By
Initial Date
Department Director LW 8/09/08
City Manager MIT I b/o
Page 1
4B SALES TAX REVENUE FUND
The Wylie Park and Recreation Facilities Development Corporation(the 4B Corporation)was established to
promote economic development within the City of Wylie. The activities of the 4B Corporation are
accounted for in two fund types. The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt
Service Fund. This special revenue fund accounts for the use of the 4B Corporation sales tax revenue and is
restricted by State legislation to improve the appeal of the City as a place to live, work, and visit and to
promote economic development. Sales taxes are levied in Wylie at 8.25%of goods and services sold within
the City's boundaries.Of this 8.25%tax,0.5%of the City's share goes to the 4B Sales Tax Revenue Fund.
4B REVENUE FUND
STATEMENT OF REVENUES AND EXPENDITURES
ACTUAL BUDGET PROJECTED PROPOSED
2006-2007 2007-2008 2007-2008 2008-2009
BEGINNING BALANCE $ 661,270 $ 634,610 $ 743,990 $ 680,260
REVENUES:
Sales Taxes 1,188,149 1,300,000 1,225,000 1,300,000
Interest Revenues 26,001 10,000 10,000 10,000
Other Financing Sources - - - -
TOTAL REVENUES 1,214,150 1,310,000 1,235,000 1,310,000
TOTAL AVAILABLE RESOURCES 1,875,420 1,944,610 1,978,990 1,990,260
EXPENDITURES:
Community Services:
Parks 386,708 697,280 623,440 415,080
Recreation 186,754 109,200 109,100 115,220
Transfers to Other Funds 557,970 566,190 566,190 565,300
TOTAL EXPENDITURES 1,131,432 1,372,670 1,298,730 1,095,600
ENDING FUND BALANCE $ 743,988 $ 571,940 $ 680,260 $ 894,660
4B PARKS
The 4B Parks is responsible for the development and maintenance of parks.This is a division of the Public
Services Department. The 4B Sales Tax Revenue Fund, 4B Parks, is a supplemental cost-center to the
General Fund's Parks Department.The sales tax revenue is restricted by State legislation to improving the
appeal of the City as a place to live,work, and visit and promoting economic development.
BUDGET BUDGET BUDGET BUDGET
STAFFING 2005-2006 2006-2007 2007-2008 2008-2009
Asst. Parks Superintendent 1.0 1.0 1.0 1.0
Field Supervisor 1.0 1.0 1.0 1.0
Maintenance Worker _ 2.0 2.0 2.0 2.0
TOTAL 4.0 4.0 4.0 4.0
112-4B SALES TAX REVENUE FUND
4B PARKS
DEPARTMENTAL EXPENDITURES
2006-2007 2007-2008 2007-2008 2008-2009
ACTUAL BUDGET PROJECTED PROPOSED
PERSONNEL SERVICES
5614-51110 SALARIES 176,411 180,390 180,390 189,480
5614-51130 OVERTIME 11,241 12,500 12,500 14,500
5614-51140 LONGEVITY PAY 1,020 1,040 1,060 1,190
5614-51145 SICK LEAVE BUYBACK 1,046 2,000 640 720
5614-51160 CERTIFICATION INCENTIVE 1,130 1,500 1,000 1,890
5614-51230 CLOTHING ALLOWANCE 0 1,440 1,440 1,440
5614-51310 TMRS 16,942 18,610 18,610 20,840
5614-51410 HOSPITAL&LIFE INSURANCE 30,181 38,410 38,410 40,690
5614-51420 LONG-TERM DISABILITY 453 1,000 1,000 1,060
5614-51440 FICA 11,495 12,310 12,310 12,970
5614-51450 MEDICARE 2,688 2,880 2,880 3,030
5614-51470 WORKERS COMP PREMIUM 3,717 4,050 4,050 3,620
5614-51480 UNEMPLOYMENT COMP(TWC) 180 1,080 1,080 1,080
TOTAL PERSONNEL SERVICES 256,505 277,210 275,370 292,510
CONTRACTUAL SERVICES
5614-56040 SPECIAL SERVICES 0 72,000 0 72,120
TOTAL CONTRACTUAL SERVICES 0 72,000 0 72,120
CAPITAL OUTLAY
5614-58110 LAND 0 330,000 330,000 0
5614-58150 LAND BETTERMENTS 101,708 18,070 18,070 50,450
5614-58510 MOTOR VEHICLES 0 0 0 0
5614-58530 HEAVY EQUIPMENT 22,090 0 0 0
5614-58830 FURNITURE&FIXTURES 0 0 0 0
5614-58840 OUTDOOR FURNITURE&EQUIPMEN 6,405 0 0 0
5614-58850 MAJOR TOOLS&EQUIPMENT 0 0 0 0
5614-58910 BUILDINGS 0 0 0 0
TOTAL CAPITAL OUTLAY 130,203 348,070 348,070 50,450
TOTAL 4B PARKS 386,708 697,280 623,440 415,080
4B RECREATION
As a division of the Public Services Department, this division supports the overall recreation
programming functions administered by the Recreation Division. The division is funded by 4B Sales
Tax revenue and is used as a supplemental cost-center to the General Fund Recreation(5521)budget.
BUDGET BUDGET BUDGET BUDGET
STAFFING 2005-2006 2006-2007 2007-2008 2008-2009
Recreation Supervisor 1.0 1.0 1.0 1.0
Building Monitor Part-time 1.75 1.75 1.75 1.75
TOTAL 2.75 2.75 2.75 2.75
112-4B SALES TAX REVENUE FUND
4B RECREATION
DEPARTMENTAL EXPENDITURES
2006-2007 2007-2008 2007-2008 2008-2009
ACTUAL BUDGET PROJECTED PROPOSED
PERSONNEL SERVICES
5615-51110 SALARIES 46,911 47,210 48,210 52,210
5615-51112 SALARIES-PARTTIME 42,045 38,930 38,930 39,520
5615-51130 OVERTIME 361 1,000 0 0
5615-51140 LONGEVITY PAY 120 170 170 210
5615-51145 SICK LEAVE BUYBACK 337 520 420 280
5615-51160 CERTIFICATION INCENTIVE 0 0 0 330
5615-51310 TMRS 4,057 4,440 4,440 5,090
5615-51410 HOSPITAL&LIFE INSURANCE 5,770 6,860 6,860 7,280
56 1 5-5 1420 LONG-TERM DISABILITY 146 480 480 510
5615-51440 FICA 5,581 5,450 5,450 5,740
5615-51450 MEDICARE 1,305 1,270 1,270 1,340
5615-51470 WORKERS COMP PREMIUM 1,561 1,900 1,900 1,730
5615-51480 UNEMPLOYMENT COMP(TWC) 467 970 970 980
TOTAL PERSONNEL SERVICES 108,661 109,200 109,100 115,220
SUPPLIES
5615-52310 FUEL&LUBRICANTS 1,500 0 0 0
TOTAL SUPPLIES 1,498 0 0 0
MATERIALS FOR MAINTENANCE
5615-54510 MOTOR VEHICLES 69 0 0 0
TOTAL MATERIALS FOR MAINTENANCE 69 0 0 0
CONTRACTUAL SERVICES
5615-56210 TRAVEL&TRAINING 54 0 0 0
5615-56250 DUES&SUBSCRIPTIONS 0 0 0 0
TOTAL CONTRACTUAL SERVICES 54 0 0 0
DEBT SERVICE&CAP.REPL
5615-57810 CAPITAL REPLACEMENT FEES 11,870 0 0 0
TOTAL DEBT SERVICE&CAP.REPL 11,870 0 0 0
CAPITAL OUTLAY
5615-58150 MOTOR VEHICLES 64,601 0 0 0
5615-58995 CONTRA CAPITAL OUTLAY -63,951 0 0 0
TOTAL CAPITAL OUTLAY 650 0 0 0
OTHER FINANCING(USES)
5615-59711 TRANSFER TO FLEET FUND 63,951 0 0 0
TOTAL OTHER FINANCING(USES) 63,951 0 0 0
TOTAL 4B RECREATION 186,754 109,200 109,100 115,220