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04-19-2018 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board City W LI=E NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board April 19, 2018 - 6:00 p.m. Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Lynn Grimes Chairman Lisa Green Vice Chairman Michael Schwerin Board Member Minerva Bediako Board Member Nancy Peirce Board Member Brooke Lopez Board Member Anita Jones Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6020 or TD 972.516.6026. CALL TO ORDER DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, Public Art Coordinator) Executive Summary Staff will provide an update on the progress of artists Michael Szabo for Prairie Crossing. Installation will now begin on April 24th. Completion of the installation will be around May 10tn • Discussion regarding the Municipal Complex Public Art and Trails Dedication and the Lavon Disc Golf Park Art Dedication. (C. Ehrlich, Public Art Coordinator) April 19,2018 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Executive Summary Discussion will include invitations to the event, and other preparation items. • Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public Art Coordinator) Executive Summary Staff will update the board regarding the Public Input meeting and other project processes. • Update regarding the Bluegrass on Ballard set for June 30, 2018. (C. Ehrlich, Public Art Coordinator) Executive Summary Staff will give an update on vendor applications and plans for the event. • Update on Bloomberg Philanthropies Grant Application (C. Ehrlich, Public Art Coordinator) Executive Summary A project group consisting of board members Michael Schwerin, Minerva Bediako and Lynn Grimes; Public Art Coordinator Carole Ehrlich; Creative Arts Guild of Wylie co-owners Emily Gilchrist and Lily Courtney, Quad C museum curator Julie Shipp will be submitting a grant proposal on April 19, 2018. Staff will provide information regarding the grant. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the March 15, 2018 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon the approval of an ADA pathway installation for Prairie Crossing at a cost of$16,722, and direct staff to provide necessary documents. Executive Summary The board and Council have approved the design and cost for artist Michael Szabo's Prairie Crossing. In determining ADA requirements and access for handicap persons, an extension has been designed on the outside of the seating wall. The area will be 6' wide to enable wheel chair access and will also provide seating on the outside of the wall. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 13th day of April, 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed Public Arts Advisory Board City OF LIE Minutes Regular Meeting March 15, 2018 — 6:00 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER The Public Arts Advisory Board meeting was called to order at 6:07 p.m. by Chair Lynn Grimes. Board members present included: Michael Schwerin, Anita Jones, Lisa Green, and Minerva Bediako. Board members Nancy Peirce and Brooke Lopez were absent. Staff present included: Carole Ehrlich, Public Art Coordinator. DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) Staff Comments Art Board Coordinator Ehrlich reported the next pour for Prairie Crossing would be for the floor area which was expected by April 17th. The next pour would be for the seating wall which will be poured after the sculpture is installed. The final pour would be for an extension of the sidewalk between the parking area and the sculpture. She advised the City Engineer would be on site for all pours and would report any issues. Ehrlich noted the final date for completion of the installation and final inspection would be the end of April due to fabrication and some scheduling issues with the contractor. • Discussion regarding the Municipal Complex Public Art and Trails Dedication and the Lavon Disc Golf Park Art Dedication. (c. Ehrlich, PAAB Liaison) Board and Staff Discussion Public Art Coordinator, Ehrlich reported that the plaques had been ordered for the three pieces and June 2nd, 2018 at 10:00 a.m. would be the starting time for the dedication. Public Information Officer Craig Kelly March 15,2018 Wylie Public Arts Advisory Board Meeting Minutes Page (2 would prepare the invitations and they would go out by e-mail. • Update regarding the Animal Shelter Public Art Project. Public Art Coordinator Ehrlich reported the Selection Committee for the Animal Shelter had chosen three semi-finalists for the project. They include Robert Barnum from Michigan, Don Kennell from Santa Fe NM, and James Barnes from Santa Fe NM. Art Coordinator Ehrlich reported the artists will attend a Community Input meeting on March 22, 2018 at 6:00 pm in the Council Chambers to hear from the public and other interested parties about what they would like to see in the proposals for art at the Wylie Animal Shelter. Ehrlich asked board members to attend this important meeting to hear from the public and meet the artists. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the February 18, 2018, Public Arts Advisory Board Special Called Meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Jones, seconded by board member Green to approve the minutes of the Public Arts Advisory Board Special Called Meeting of March 15, 2018 as presented. A vote was taken and the motion passed 5-0 with board members Lopez and Peirce absent. ADJOURNMENT Board Action A motion was made by board member Schwerin, seconded by board member Green to adjourn the meeting at 6:28 p.m. A vote was taken and the motion passed 5-0 with board members Lopez and Peirce absent. Lynn Grimes, Chair Carole Ehrlich, Secretary 7 Public Arts Advisory Board CITY OF WYLIE AGENDA REPORT ir Meeting Date: January 11, 2018 Item Number: #2 Department: PAAB Board Liaison (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: January 5, 2018 Budgeted Amount: Exhibits: Subject Consider and act upon the approval of an additional cost for the Prairie Crossing art project to include an acorn shaped walkway to conform to ADA requirements at a cost of$16, 722. Recommendation Motion to approve the additional concrete walkway for ADA requirements at a cost of $16,722 for Prairie Crossing and to direct staff to proceed with a contract to provide the work. Discussion The board and Council have approved the design and cost for artist Michael Szabo's Prairie Crossing. In determining ADA requirements and access for handicap persons, an extension has been designed on the outside of the seating wall. The area will be 6' wide to enable wheel chair access and will also provide seating on the outside of the wall. The walkway will require 1498 SF of brushed concrete at an additional cost of $16,722. It will be part of the install provided by Cowboy Concrete. A design of the additional access area is included in the packet. Also included is the cost analysis for this item. Staff is requesting approval of the additional acorn shaped pathway to conform to ADA requirements. Page 1 .r yy f'r, ,,,,,,..„‘,,,,,,,,„,_,,,,..„:,,,,":„-01,,VM-010; :1,-Me H,',..',,,`„, ._f.,_,5,,,,,-,,,:,i,,,C, ,,,,,,,,,,71,,,,,,,,,,,,' ,,A7.-0--f','-,",,:--,,,,,,,,,4,,1,,,,,,),4-- " -: : -c. _, , . _ . . , /: ,,,,,,,.,,,,z,..:.,,,,,,,,,,,,,\,._.,,,,c - - - c. — — ' '' ..-.' -- - -''''':-e---1,,,-,-.11---..,--541,7'..,__,4_-!:--- --- -- ,, is„ -:,-„,,___. '-'-,:;,,_ __-77;7_7. 7_7_:_i___:-...--.::-_-,i_ rF - --,, - � .; t9-/ az y,4,r im - . a s %�' tes _ <s ,„ ., _ 4 t s w �,r . r ,.r .-arm ... 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