03-12-2018 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board
NOTICE OF MEETING
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Regular Meeting Agenda
March 12, 2018 — 6:30 p.m.
Wylie Municipal Complex
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Joni Robinson Vice-Chair
Dan Chesnut Board Member
Emmett Jones Board Member
Bobby Kinser Board Member
Samantha Dean Board Member
Phil Gilbert Board Member
Robert Diaz Board Liaison
Brent Stowers Parks Manager
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wvlietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the February 12, 2018
Meeting.
March 12,2018 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2
2. Consider and act upon reviewing park improvements by the Wylie Baseball/Softball
Association at Community and Founders Parks.
WORK SESSION
• Parks and recreation foundation.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
§§Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value
of real property if deliberation in an open meeting would have a detrimental effect on its negotiating
position.
• Discuss possible areas for park sites in the City.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
DISCUSSION ITEMS
• Update on art installation at the Muncipal Complex Trail.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 9th day of March 2018 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
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CITY _ ' I : Parks and Recreation Board
Meeting Minutes
Monday, February 12,2018—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Jones, Board Member
Kinser, Board Member Chesnut, Board Member Dean, and Board Member Gilbert in attendance. Board
Member Robinson arrived late to the meeting at 6:38 p.m.
Staff members present were Superintendent Robert Diaz, and Parks Board Secretary Janet Hawkes.
ELECTION OF VICE-CHAIR
Board Action:
Board Member Chesnut nominated Board Member Robinson to take over the Vice-Chair position for
the remainder of 2017-2018 due to the resignation of Board Vice-Chair David White. Board Member
Jones seconded the motion, and a vote was taken and passed 6-0.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the January 8, 2018
Regular Meeting.
Board Action:
Board Member Kinser made a motion to approve the minutes from the January 8, 2018 regular
meeting. Board Member Jones seconded the motion, and a vote was taken and passed 6-0.
2. Consider and act upon vendor application for Wylie East High School Cross
Country Team to sell items at a cross country meet to be held September 1,
2018 at Founders Park.
Board Action:
Board Member Jones made motion to approve the request for vendor application for Wylie East High
School Cross Country Team to sell items at a cross country meet to be held September 1, 2018 at
Founders Park. Board Member Kinser seconded the motion, and a vote was taken and passed 6-0.
DISCUSSION ITEMS
• Presentation by Anne Hiney on the formation of a parks and recreation
foundation.
In attendance was Anne Hiney and Judy Burkhart-Williams, Wylie residents and representatives of
the Blackland Prairie Playground Foundation. The 5031C non-profit Blackland Prairie Playground
Foundation formed in 2003 and has supported the building and maintenance of the Pirate Cove
playground since its construction in 2005. Ms. Hiney discussed with the Board the possible
formation of a parks and recreation foundation under the guise of the current playground foundation.
In discussion with staff she thought the Parks and Recreation Board Members could possibly assist
in this transition from the current foundation playground focus into a broader one that concentrates
on supporting parks and recreation facilities and activities. Ms. Hiney proposed to members of the
Parks and Recreation Board to consider jumpstarting the new foundation by serving on a possible
transition committee, or possibly assist in recruiting new volunteers to serve. She also agreed to
stay on the foundation's board and assist with the new transition. Ms. Hiney stated that the
foundation has a current balance of approximately$6,000 to$7,000 at this time. Superintendent
Diaz added that the foundation could serve as a fundraising arm of the Parks and Recreation
Division, probably independent of the Parks and Recreation Board.
The Board requested staff research other cities that have aligned with foundations as to get a better
understanding of the process. Board Member Dean, Board Member Jones, Board Member
Robinson, Board Member Gilbert, Board Member Kinser, and Board Member Chesnut all agreed to
participate in the formation of a new parks and recreation foundation and committee.
Superintendent Diaz advised he would research the Open Meetings Act guidelines and provide more
direction for the Board in the next weekly report.
• Update on art installation at the Municipal Complex Trail.
Superintendent Diaz updated the Board that the concrete foundation was poured for the Prairie
Crossing art piece, and that installation is scheduled to begin in late March. Planned landscaping
will be soon be added at the base of the Entwine and Lift Off art pieces. An art dedication is
anticipated to be scheduled on a Saturday morning this spring, possibly May 5th, 2018. It is being
considered to combine the Entwine, Lift Off, and the Prairie Crossing art piece dedications with the
East Meadow Trail dedication. As made available, staff will communicate specifics to Board
Members by including updates in the weekly reports.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Jones. Board Member
Kinser seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:11
p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes February 12, 2018
Wylie Parks and Recreation Board Meeting
Page 2
Parks and Recreation Board
4AGENDA REPORT
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Meeting Date: March 12,2018 Item Number:
Department: Public Services (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: March 6,2018 Budgeted Amount:
Exhibits:
Subject
Consider and act upon reviewing park improvements by the Wylie Baseball/Softball Association at Community
and Founders Parks.
Recommendation
Motion to consider and act upon reviewing park improvements by the Wylie Baseball/Softball Association at
Community and Founders Parks.
Discussion
Staff was approached by the Wylie Baseball/Softball Association (WBSA) President Lance Wallace regarding a
potential donation by the league for various park improvements. Staff has worked with the league to determine
what improvements need to be made and the locations for the improvements. All the park improvements will
be made by City contractors and supervised by City staff. Below are the list of proposed improvements and the
approximate costs.
Proposed improvements at Community Park FY 17-18:
Batting cages (for league use only)-$40,000.00
Proposed improvements at Community Park FY 18-19:
Fencing on east side fields-$65,000.00
Scoreboard replacement-$25,000.00
Proposed improvements at Founders Park FY 17-18:
Dugout covers for Fields C and D $15,000.00
Proposed improvements at Founders Park FY 18-19:
Dugout covers for Fields A and B $15,000.00
If the proposed improvements are recommended by the Parks and Recreation Board to the City Council, the
Council would consider accepting the WBSA donation at the April 10, 2018 meeting. Fiscal Year 18-19
proposed improvements would be considered during the regular budget process in the spring/summer of 2018.
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