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07-09-2018 (Parks & Recreation) Agenda Packet sot Wylie Parks and Recreation Board NOTICE OF MEETING Regular Meeting Agenda July 9, 2018 - 6:30 p.m. Wylie Municipal Complex 300 Country Club #100 Wylie, Texas 75098 Matt Rose Chair Joni Robinson Vice-Chair Dan Chesnut Board Member Emmett Jones Board Member Bobby Kinser Board Member Samantha Dean Board Member Phil Gilbert Board Member Robert Diaz Parks and Recreation Director Brent Stowers Parks Manager Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. ELECTION OF BOARD CHAIR AND VICE-CHAIR Board Members will have nominations and elections for Chair and Vice-Chair positions for 2018-2019. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. July 9,2018 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the May 14, 2018 Meeting. 2. Consider and act upon nominations for three Parks and Recreation Board Members for the Parks, Recreation, and Open Space Master Plan Steering Committee. DISCUSSION ITEMS • Update on Parks and Recreation projects. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 6th day of July 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed CITY LI Parks and Recreation Board Meeting Minutes Monday, May 14,2018—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Kinser, Board Member Robinson, Board Member Dean, and Board Member Gilbert in attendance. Board Member Jones arrived to the meeting at 6:56 p.m. and Board Member Chesnut arrived at 7:15 p.m. Staff members present were Parks and Recreation Director Robert Diaz, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the April 9, 2018 Regular Meeting. Board Action: Board Member Robinson made a motion to approve the minutes from the April 9, 2018 regular meeting. Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0. 2. Consider and act upon a vendor application for the Wylie ISD Council of PTA's "Back to the Future Back to School" event at Olde City Park on August 25, 2018. Board Action: Board Member Robinson made a motion to approve the vendor application for the Wylie ISD Council of PTA's "Back to the Future Back to School" event at Olde City Park on August 25, 2018. Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0. 3. Consider and act upon a vendor application for the Girl Scouts of Northeast Texas: Unleash Mobility fundraiser event at Olde City Park on September 1, 2018. Girl Scout of Northeast Texas, Riley Youngers and her mother Lynda Youngers, both residents of Murphy, Texas attended the meeting in order to answer any questions the Board might have about their vendor application for a new event. Board Member Robinson made a motion to approve the vendor application for the Girl Scouts of Northeast Texas: Unleash Mobility fundraiser event at Olde City Park on September 1, 2018. Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0. DISCUSSION ITEMS � Update on Parks and Recreation projects. Director Diaz presented the Board with a review of current and upcoming projects being funded out of the Acquisition and Improvement(A& 1)fund, the 4B (General Sales Tax)fund, and the General Fund accounts. Director Diaz explained the differences nf the three funds ao well eo the process of how each A& | zone (East. West and Central) receives its funding. The Wylie City Council recently approved the contract with Dunaway Associates for the update to the Parks, Recreation, and Open Space Master Plan. The plan will take approximately 18 months to complete. The upcoming formation of a Master Plan Steering Committee will be comprised of Parks and Recreation Board Members ao well aa two City Council Members. Public input will basought out using an online survey and visioning meetings with the consultants. Director Diaz updated the Board on the current Parks projects. Beginning with the batting cage/dugout cover and Rotary fence projects, both of which are cost-shared projects, construction will begin this summer with a completion date expected within the 2017/2018 fiscal year. The Braddock Park and Parkside Park Concept Designs will both begin later this year and completed in the 2U18/2019 fiscal year. The Twin Lakeo/South brook Trail Connection design will be completed in the 2017/2018 fiscal year; however, the trail construction will not be complete until the 2O18/2010 fiscal year. A Municipal Complex trail light design will be completed in the 2017-2018 fiscal year and probably funded sometime in the future ao funding becomes available. A conceptual trail design will also be completed in the current fiscal year on park property owned by the City and on land owned by the Bozeman Farms Homeowner's Association. Current Recreation projects include feasibility studies for the Wylie Senior Recreation Center, which is nearly complete, and the Brown House which will conclude within the 2018/2019 fiscal year. These studies will look at usage and the possible need for future expansion and renovation. Several new projects have been proposed and awaiting approval for the 2018/2010 fiscal year. The Stonehaven House feasibility study will include recommendations for facility utilization. The Wylie Recreation Center is in need of facility enhancements including new flooring in the childcare area and classroom. Additional parking for the Wylie Senior Recreation Center is being proposed due to increased facility attendance. Upgraded playground equipment in being proposed for Kirby, Valentine, and Friendship Parks. Cost-sharing projects with the Wylie Baseball Softball Association for new dugout covers at Founders Park and scoreboards at Community Park have both been requested. Staffing adjustments have been proposed for next year's budget in order to provide additional support in the management uf the aforementioned projects. Director Diaz advised that the Wylie Lakes Homeowner's Association cost sharing project will not be completed at this time due to the HOA's decision not to pursue their portion of the funding. The $6U.000 City funds allotted tosupport the project will be returned to the East Park Zone account. The Board discussed their objection to the current Brown House and Stonehaven House operational budgets being utilized from 4B Funding instead of other sources such as the Hotel/Motel Tax Funds. Director Diaz responded to the Board that the use of 4B funding is proposed by the City Manager and ultimately approved by the 4B Board and City Council. w Update on art installation at the Municipal Complex Trail and dedication event' The Prairie Crossing artwork construction has concluded. Landscaping in finished at Entwine, in process nf completion ot Lift Off, and planned for Prairie Crossing. All the landscape and art will be completed prior tn the dedication event scheduled for June 2»uat10:O0o.m. The first part ofthe Minutes May 14' 2018 Wylie Parks and Recreation Board Meeting Page dedication will take place at the Prairie Crossing art piece location, then the event will move to the Lift Off art piece location. Director Diaz encouraged the Board to attend the dedication event. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Gilbert. Board Member Robinson seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:57 p.m. ATTEST Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman Minutes May 14, 2018 Wylie Parks and Recreation Board Meeting Page 3 r1:4 OF Parks and Recreation Board ,ma AGENDA REPORT Meeting Date: July 9,2018 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: July 2,2018 Budgeted Amount: Exhibits: 1 Subject Consider and act upon nominations for three Parks and Recreation Board Members for the Parks, Recreation, and Open Space Master Plan Steering Committee. Recommendation Motion to recommend approval for the nominations for three Parks and Recreation Board Members for the Parks, Recreation, and Open Space Master Plan Steering Committee. Discussion The Parks, Recreation, and Open Space Plan has begun. As part of the process the plan consultant, Dunaway Associates, has recommended a Steering Committee be formed to follow the plan process from beginning to end. The committee will be made up of City Council, Parks and Recreation Board members, and staff. The committee will have approximately 13-15 members. The committee will be involved with not only the process of the plan but review of plan drafts and the reporting to the Board on the plan progress. The consultant and staff are recommending three Parks and Recreation Board members be placed on the steering committee. Page 1 of 1 Projects U pd ate-yu,,'&^ Parks and Recreation Projects Parks, Recreation, and Open Space Master Plan Completion in late 2019 (4B) Formation of the Steering Committee Parks Projects Batting cage/dugout cover project Completion by October 2OlO (A/|) Working with vendor, start inJuly Rotary fence project Completion in the summer 2UlQ (A/|) Working with vendor, start inJuly Braddock Park Concept Design (with MP) Completion in late 2019 (A/|) Project grouped with Master Plan, not started yet Parkside Park Concept Design (with MP) Completion in late ZU19 (4J|) Project grouped with Master Plan, not started yet Twin Lakes/Southbrook Trail Connection design Completion by October 2018 (GF) Working with consultant on design, anticipate review by the Board in August/September Twin Lakes/SouthbrookTrai| Connection construction Completion by October2019 (A/|) Municipal Complex Trail Lighting design Completion by October2018 (GF) Working with consultant on design, anticipate review by the Board in August/September Bozman Farms Concept Trail design (City owned property only) Completion by October 2018 (A/|) Working with consultant on design, anticipate review by the Board in August/September Recreation Projects Senior Center Feasibility Study Completion by October 2018 (4B) Study completed, will review with Board at August meeting Brown House Feasibility Study Completion by October 2019 (4B) Consultant stated study, in process.