05-14-2018 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board
Meeting Minutes
Monday, May 14,2018—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Kinser, Board Member
Robinson, Board Member Dean, and Board Member Gilbert in attendance. Board Member Jones arrived to
the meeting at 6:56 p.m. and Board Member Chesnut arrived at 7:15 p.m.
Staff members present were Parks and Recreation Director Robert Diaz, and Parks Board Secretary Janet
Hawkes.
CITIZENS PARTICIPATION
No citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the April 9, 2018 Regular
Meeting.
Board Action:
Board Member Robinson made a motion to approve the minutes from the April 9, 2018 regular
meeting. Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0.
2. Consider and act upon a vendor application for the Wylie ISD Council of
PTA's "Back to the Future Back to School" event at Olde City Park on August
25, 2018.
Board Action:
Board Member Robinson made a motion to approve the vendor application for the Wylie ISD Council
of PTA's"Back to the Future Back to School"event at Olde City Park on August 25, 2018. Board
Member Gilbert seconded the motion, and a vote was taken and passed 5-0.
3. Consider and act upon a vendor application for the Girl Scouts of Northeast
Texas: Unleash Mobility fundraiser event at Olde City Park on September 1,
2018.
Girl Scout of Northeast Texas, Riley Youngers and her mother Lynda Youngers, both residents of
Murphy, Texas attended the meeting in order to answer any questions the Board might have about
their vendor application for a new event.
Board Member Robinson made a motion to approve the vendor application for the Girl Scouts of
Northeast Texas: Unleash Mobility fundraiser event at Olde City Park on September 1, 2018.
Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0.
DISCUSSION ITEMS
• Update on Parks and Recreation projects.
Director Diaz presented the Board with a review of current and upcoming projects being funded out
of the Acquisition and Improvement(A& I)fund, the 4B (General Sales Tax)fund, and the General
Fund accounts. Director Diaz explained the differences of the three funds as well as the process of
how each A& I zone (East, West and Central) receives its funding.
The Wylie City Council recently approved the contract with Dunaway Associates for the update to the
Parks, Recreation, and Open Space Master Plan. The plan will take approximately 18 months to
complete. The upcoming formation of a Master Plan Steering Committee will be comprised of Parks
and Recreation Board Members as well as two City Council Members. Public input will be sought
out using an online survey and visioning meetings with the consultants.
Director Diaz updated the Board on the current Parks projects. Beginning with the batting
cage/dugout cover and Rotary fence projects, both of which are cost-shared projects, construction
will begin this summer with a completion date expected within the 2017/2018 fiscal year. The
Braddock Park and Parkside Park Concept Designs will both begin later this year and completed in
the 2018/2019 fiscal year. The Twin Lakes/Southbrook Trail Connection design will be completed in
the 2017/2018 fiscal year; however, the trail construction will not be complete until the 2018/2019
fiscal year. A Municipal Complex trail light design will be completed in the 2017-2018 fiscal year and
probably funded sometime in the future as funding becomes available. A conceptual trail design will
also be completed in the current fiscal year on park property owned by the City and on land owned
by the Bozeman Farms Homeowner's Association.
Current Recreation projects include feasibility studies for the Wylie Senior Recreation Center, which
is nearly complete, and the Brown House which will conclude within the 2018/2019 fiscal year.
These studies will look at usage and the possible need for future expansion and renovation.
Several new projects have been proposed and awaiting approval for the 2018/2019 fiscal year. The
Stonehaven House feasibility study will include recommendations for facility utilization. The Wylie
Recreation Center is in need of facility enhancements including new flooring in the childcare area
and classroom. Additional parking for the Wylie Senior Recreation Center is being proposed due to
increased facility attendance. Upgraded playground equipment is being proposed for Kirby,
Valentine, and Friendship Parks. Cost-sharing projects with the Wylie Baseball Softball Association
for new dugout covers at Founders Park and scoreboards at Community Park have both been
requested. Staffing adjustments have been proposed for next year's budget in order to provide
additional support in the management of the aforementioned projects.
Director Diaz advised that the Wylie Lakes Homeowner's Association cost sharing project will not be
completed at this time due to the HOA's decision not to pursue their portion of the funding. The
$60,000 City funds allotted to support the project will be returned to the East Park Zone account.
The Board discussed their objection to the current Brown House and Stonehaven House operational
budgets being utilized from 4B Funding instead of other sources such as the Hotel/Motel Tax Funds.
Director Diaz responded to the Board that the use of 4B funding is proposed by the City Manager
and ultimately approved by the 4B Board and City Council.
• Update on art installation at the Municipal Complex Trail and dedication
event.
The Prairie Crossing artwork construction has concluded. Landscaping is finished at Entwine, in
process of completion at Lift Off, and planned for Prairie Crossing. All the landscape and art will be
completed prior to the dedication event scheduled for June 2nd at 10:00 a.m. The first part of the
Minutes May 14, 2018
Wylie Parks and Recreation Board Meeting
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dedication will take place at the Prairie Crossing art piece location, then the event will move to the
Lift Off art piece location. Director Diaz encouraged the Board to attend the dedication event.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Gilbert. Board Member
Robinson seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:57
p.m.
ATTEST
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Janet Hawkes, Parks Board Secretary Matt Rose,Parks Board Chairman
Minutes May 14, 2018
Wylie Parks and Recreation Board Meeting
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