07-09-2018 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board
Meeting Minutes
Monday,July 9,2018—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Board Member Robinson,
Board Member Dean, Board Member Chesnut, Board Member Jones, and Board Member Gilbert in
attendance. Board Member Kinser was absent from the meeting.
Staff members present were Parks and Recreation Director Robert Diaz, and Parks Board Secretary Janet
Hawkes.
ELECTION OF BOARD AND VICE CHAIR
Board Member Jones nominated Board Member Robinson to serve as Parks and Recreation Board
Chairman. Board Member Chesnut seconded the motion, and a vote was taken and passed 6-0.
Board Member Jones nominated Board Member Dean to serve as Parks and Recreation Board Vice
Chairman. Board Member Robinson seconded the motion, and a vote was taken and passed 6-0.
CITIZENS PARTICIPATION
No citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the May 14, 2018 Regular
Meeting.
Board Action:
Board Member Jones made a motion to approve the minutes from the May 14, 2018 regular
meeting. Board Member Chesnut seconded the motion, and a vote was taken and passed 6-0.
•
2. Consider and act upon nominations for three Parks and Recreation Board
Members for the Parks, Recreation, and Open Space Master Plan Steering
Committee.
Director Diaz advised that staff and the consultant are recommending the Steering Committee to be
comprised of three Parks and Recreation Board Members, City Council Members, and City staff.
Board Member Jones requested that the nominations include four Parks and Recreation Board
Members instead of three, to which the Board agreed. The committee will be involved in the plan
process, plan draft review, and the reporting of plan progress to the Parks and Recreation Board.
Board Action:
Board Member Robinson made a motion to nominate Board Member Chesnut and a motion to
nominate Board Member Jones. Board Member Chesnut made a motion to nominate Board
Chairman Rose. Board Member Jones made a motion to nominate Board Member Gilbert. The
Board Members participating on the Steering Committee per nominations would then be Dan
Chesnut, Matt Rose, Emmett Jones, and Phil Gilbert. Board Member Dean seconded the motion,
and a vote was taken and passed 6-0.
DISCUSSION ITEMS
• Update on Parks and Recreation projects.
Director Diaz gave the Board updates on the ongoing Parks and Recreation Projects. The process
for the Parks, Recreation, and Open Space Master Plan has begun with an anticipated initial steering
committee meeting to take place at the end of July or early August. A tour will also be included at
some point for the plan process in order to familiarize committee members with the project site plan
locations. The Parks, Recreation, and Open Space Master Plan is expected to be complete by the
end of 2019.
Director Diaz reviewed the Parks Projects with the Board. The batting cage/dugout cover project is
under way and expected to be installed in July. The Rotary fence project will begin construction in
July as well. The Braddock Park Concept and Parkside Park Concept designs are grouped together
with the Parks, Recreation, and Open Space Master Plan. Staff is in process of working with the
consultant on the design for the Twin Lakes/Southbrook trail connection which will be available for
Board review at the August/September meeting; construction of the connection should be completed
by October 2018. The Municipal Complex Trail lighting design is partially finished with completion
anticipated by October 2018. The preliminary design allows lighting to be installed in phases, and
includes use of the Musco Light Control System which is the system the Parks Division currently
uses to control lighting remotely. Staff plans to install Creed LED fixtures along the trail and are
considering the possibility for trenching and conduit install to be completed in house by Parks
Division staff. Consultant Kimley-Horn is in process of designing the Bozman Farms Trail concept
which is expected to be available for Board review at the August/September meeting.
Director Diaz reviewed the Recreation Projects with the Board. The Senior Center Feasibility study,
which is now complete, was conducted in order to look at the best usability of the Wylie Senior
Center facility. The study includes three tier options: tier one includes a remodel and reconfiguration
of space utilizing existing square footage; tier two shows the addition of square footage to the
existing facility; and tier three is the option of building a completely new Senior Center facility
altogether. Director Diaz advised he would forward a link to the Board to grant them access to the
electronic version of the Senior Center Feasibility study.
The Brown House study is currently in process of completion by consultants Kimley-Horn and
ArchiTexas, their recommended vendor who specializes in historical facilities. The purpose of the
Brown House feasibility study is to look closely at the facility in regards to any possible needed
modifications as well as the best utilization of its current and future use. The study is expected to be
complete by the end of 2018. The Board expressed their concern over the high cost of the Brown
House feasibility study, as well as their ongoing disapproval of the Brown House facility funding out
of the 4B Tax Fund in lieu of the Hotel/Motel Tax Fund or General Fund. Director Diaz noted that the
Stonehaven House was not included in the Agenda Packet Project Updates; however, a feasibility
study is awaiting City Council approval for the fiscal year 2018/2019 budget.
Director Diaz went over the projected upcoming planned housing and apartment communities which
will aide in increasing the Acquisition and Improvement (A& I) funds as well as the provision of
additional park and trail locations.
The Board requested staff provide a breakdown of up to date fund availability and allocation for
outstanding and upcoming projects. They also wish to see a summary of the budget broken down by
zone along with the ongoing projects and project maps for each.
Minutes July 9, 2018
Wylie Parks and Recreation Board Meeting
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ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Chesnut. Board Member
Gilbert seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 7:44
p.m.
ATTEST
94,,,aJf 401
Janet Hawkes, Parks Board Secretary - . - •bins• Parks Board Chairman
Minutes July 9, 2018
Wylie Parks and Recreation Board Meeting
Page 3