05-14-2018 (Library) Minutes Library Advisory Board
CITY OF WYLIE
Library Board--Minutes
Monday, May 14, 2018 — 7:00pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers, Janice Borland, Shirley Burnett, Kenneth Cash, Rosalynn Davis, Jesse
Meason, & Rachel Orozco, Board Liaison
Members absent: Juan M. Azcarate III
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to
converse, deliberate or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentation was given at the meeting.
ACTION ITEMS
The Library Board Minutes of Monday, April 9, 2018 were approved as presented.
DISCUSSION ITEMS
Family Place Libraries Grant: Rachel and Debbie have completed their travel and training in New
York for the Family Place Libraries Grant. The Board watched a video overview and discussed the
programs and services that will be implemented using the program. The grant money will go toward the
purchase of books, toys, supplies, etc. needed to implement the program. The timeline for the program
launch was discussed. Everything must be purchased by the end of July, and the Library must make a
report to the state on what was purchased. Rachel advised that we will likely wait until after the
conclusion of this year's Summer Reading Club programs and then begin setting up the space for the
program by the end of August. The program itself will likely be launched in the new year(around
January).
Library Budget Review,FY 19: The Board reviewed the City's FY19 Budget Calendar. The Board
reviewed and discussed the Library's proposed budget for FY19.There are no notable changes in the
Library's general operating budget for this coming year. The Library is submitting ESL (expanded level
May 14, 2018 Library Advisory Board Regular Meeting Minutes Page 2 of 2
of service) requests for the following additional budget items that will focus on staff/patron safety,
additional workforce, community focused government and infrastructure in FY 19:
• Breakout windows for the Teen Room
• Convert window to door in Adult Services Department/Reference
• Controller for Badge Access (for Youth Services Office and Circulation Workroom)
• Upgrade of a FT Reference Assistant to a Librarian
• Print Management System
• Computer/Optical Scanner for Self-Checks/Upgrade
• Televisions and Stands Replacement
• Two 3M Workstations
• Acoustical Panels for Children's Area
• Envisionware Web Payment for Library Fines/Fees
STAFF REPORTS
Upcoming Library Events:
Rachel handed out copies of the Summer Reading 2018 Activity Guides for the Library, and the Board
reviewed them.
Summer Reading Club logs are available beginning Monday, May 21st.
The Summer Reading Kickoff Event is Friday,June 9 from 9:00am to 11:45am. This is the official
beginning of our summer reading programs. There will be overflow parking available at Wylie High
School with complimentary shuttle service to the Municipal Complex.
ADJOURNMENT
Meeting adjourned at 7:55 pm.
itAit
°! /0•/8
Min s,Chair Date