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09-10-2018 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board NOTICE OF MEETING 5&AtixA nj�} tTV0 Regular Meeting Agenda September 10, 2018 — 6:30 p.m. Wylie Municipal Complex 300 Country Club #100 Wylie, Texas 75098 Joni Robinson Chair Samantha Dean Vice-Chair Dan Chesnut Board Member Matt Rose Board Member Emmett Jones Board Member Bobby Kinser Board Member Phil Gilbert Board Member Robert Diaz Parks and Recreation Director Brent Stowers Parks Manager Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Spetember 10,2018 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the August 13, 2018 Meeting. 2. Consider and act upon the vendor application for the Wylie P.O.L.I.C.E. Club Co- ed Softball Tournament event to be held at Founders Park on November 4, 2018. 3. Consider and act upon recommending a location for a proposed cell tower in Community Park. DISCUSSION ITEMS • Master Plan Steering Committee update. • Review of Twin Lakes/Southbrook Trail connection. • Update of Municipal Complex Trail Lighting Plan. • Update of the proposed trails on the new Collin College Campus. • Projects update. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 7th day of September 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed Parks and Recreation Board Meeting Minutes Monday,August 13,2018—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Robinson called the meeting to order at 6:30 p.m. with Board Member Rose, Board Member Kinser, Board Member Dean, Board Member Chesnut, Board Member Jones, and Board Member Gilbert in attendance. Staff members present were Parks and Recreation Director Robert Diaz, Parks Manager Brent Stowers, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the July 9, 2018 Regular Meeting. Board Action: Board Member Gilbert made a motion to approve the minutes from the July 9, 2018 regular meeting. Board Member Dean seconded the motion, and a vote was taken and passed 6-0, with one abstention by Bobby Kinser. 2. Consider and act upon the vendor application for the Fall Fire Classic Softball Tournament event to be held at Founders Park on October 28, 2018. Vendor applicant Amber Barber attended the meeting as representation of Friends of Wylie Rescue. The new event is being held to raise funds for the Pipes and Drums and Friends of Wylie Fire Rescue scholarships. Board Action: Board Member Rose made a motion to approve the vendor application for the Fall Fire Classic Softball Tournament event to be held at Founders Park on October 28, 2018. Board Member Gilbert seconded the motion, and a vote was taken and passed 7-0. 3. Consider and act upon the vendor application for the Brides and Brews Bridal Show event to be held at the Brown House on October 21, 2018. Vendor applicants Janet Smith and Alice Steward were in attendance of the meeting to answer any questions the Board might have. A portion of the proceeds from ticket/vendor sign-ups will be donated to the Wylie Downtown Merchants Association, and vendors will be selling items and promoting their services. Board Action: Board Member Kinser made a motion to approve the vendor application for the Brides and Brews Bridal Show event to be held at the Brown House on October 21, 2018. Board Member Gilbert seconded the motion, and a vote was taken and passed 7-0. DISCUSSION ITEMS • Review of the proposed trails on the new Collin College Campus. Director Diaz advised the Board that he had been meeting with Collin College representatives regarding their upcoming college site development in Wylie. Per the agreement between the City and Collin College, trails are to be included on the new campus. The college will be built in two phases with the initial construction anticipated to being fall of 2018, and a completion date of fall 2020. The first phase of proposed trail on the Collin College construction will be located on the south end campus trail along Country Club connecting to Lakefield Estates. The proposed phase two of the Collin College trail will be located on the north end of the campus connecting to future trails located in Parkside Estates. More specific trail details will come later, however it is believed that the Collin College campus trail will be funded and maintained by them. Staff is set to meet weekly with the Collin College construction team. The Board requested staff inquire on having a Collin College representative attend the next Parks and Recreation Board meeting in order to answer questions and present insights pertaining to the proposed trail, specifically prior to the execution of the final plan. • Review the Wylie Senior Center Feasibility Study. Director Diaz reviewed the results of the completed feasibility study explaining the three tiered future development approach outlined in the study by the consultant. The Tier One plan is a renovation of the existing facility; the Tier Two plan includes the construction of additional space (5,000 square feet)to the existing facility; and the Tier Three plan is the construction of a brand new facility with site modifications. Parking lot modifications were also included in the study. The study will be noted within the upcoming Parks, Recreation, and Open Space Master Plan. • Review of the Municipal Complex Trail Lighting Plan. Director Diaz explained how the trail lighting plan was proposed to be constructed in two phases to allow for the project to be completed as funds become available. The trenching, conduit, and lighting are the primary expense of the installation, and it is possible some of the work could done by Parks Division staff. Staff was advised by the consultant to utilize electric for the design with LED lighting instead of solar lighting due to the amount of shading along the trail. Staff plans to use Musco Lighting Control to manage new trail lighting due to it being the current system in place that manages existing park and field lights. • Review of the Bozman Trail Concept Plan. Director Diaz went over the conceptual trail layout with the Board. The plan is to add City trail to the Bozman Homeowners Association property, similar to the Kreymer Estates subdivision. Trail specifics have not yet been determined. • Projects update. Director Diaz presented the east, west and central zone map to the board. He included a detailed chart specifying ongoing park projects, broken down to include the specific zone, budgeted amount, account funded from, anticipated completion dates, and progress updates. Minutes August 13, 2018 Wylie Parks and Recreation Board Meeting Page 2 The formation of the Parks, Recreation, and Open Space Master Plan continues as the City Council will decide on which two Council Members will serve on the Steering Committee. A formal vote will be taken on their elections during the August 14, 2018 Council meeting. Braddock Park concept design, and the Twin Lakes/Southbrook trail connection construction will begin will begin in fiscal year 2018/2019. The Community Park dugout covers have been completed, and a vendor was chosen for the batting cage project that will begin construction in August of 2018. The Brown House study is currently in progress and staff has already met once with the consultant. The rod iron fence project, partially funded by the Wylie Rotary Club, has been completed at the Olde City Park playground. Board Chairman Robinson requested staff provide a similar detailed chart specifying the upcoming projects planned for the Collin College/City trail plans and connections, the Municipal Trail lighting plans, and the Senior Center improvement plans. She would like the chart details to include the project's estimated costs, estimated timelines, and other pertinent information. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Gilbert. Board Member Jones seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 8:03 p.m. ATTEST Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairman Minutes August 13, 2018 Wylie Parks and Recreation Board Meeting Page 3 A OF Parks and Recreation Board r AGENDA REPORT „,,,,;,1887sito Meeting Date: September 10,2018 Item Number: Department: Public Services (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: September 6, 2018 Budgeted Amount: Exhibits: 1 Subject Consider and act upon a vendor application for the Wylie P.O.L.I.C.E. Club for a fundraiser event at Founders Park on November 4, 2018. Recommendation Motion to recommend a vendor application for the Wylie P.O.L.I.C.E. Club for a fundraiser event at Founders Park on November 4, 2018. Discussion The Wylie P.O.L.I.C.E. Club is proposing to host a fundraiser softball tournament to be held at Founders Park on November 4, 2018. This is the second year of this event and Parks staff reported that they did not have any issues or concerns have working with this group previously. The funds raised from this event would be used to support Wylie P.O.L.I.C.E. Club regular community activities. Parks Division staff would assist with preparing fields,picking up of litter, and any park set up. Page 1 of 1 PARKS AND RECREATION CITY OF WYLIE 300 Country Club Rd, Building 100,Wylie,TX 75098 41— Office: 972-516-6340/Fax 972-442-0758 Email: parks@wylietexas.gov VENDOR APPLICATION-Once approved by City Council,vendor has 7 days to finalize event with Parks &Recreation facility staff. Recommended timeline for submission is 2-3 months in advance of event Please forward TYPED application to above address, email or fax Applicant Information Name of Organization: Primary Contact Person's Name: Wylie P.O.L.I.C.E.Club Officer Michael Stewart Organization's Phone Number: Primary Contact Person's Phone Number: mmm214-732-6773 214-732-6773 Organization's Address: Primary Contact Person's Address: 2000 N. Hwy 78,Wylie Texas 75098 j 2000 N. Hwy 78,Wylie Texas 75098 Organization's Website/Email: Primary Contact Person's Email: http://www.wylietexas.gov/departments/police/p_o_I_i_c_e_club.phpi Michael.stewart@wylieisd.net Organization's Non-profit Exemption Number/501c3(if applicable): Alternate Contact Person's Name/Number/Email: Event Information Event Name/Title: Wylie P.O.L.I.C.E.Club Co-Ed Softball Tournament Event Type(fundraiser,etc.): Purpose of Event: Fundraiser .. .., 1 Fundraiser for Wylie P.O.L.I.C.E.Club Event Location: Proposed Event Date: Alternative Date: Founder's Park Fields A, B,C and D 11/04/2018 2nd Date- Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(Intl.cleanup): 8:00am 9:00pm Anticipated Event Attendance: Event Target Audience: 500 IWylie Community EVENT DETAILS: mm Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers. The Wylie P.O.L.I.C.E.Club which is run by the Wylie Police Department is hosting a Co-Ed Softball Tournament.The main purpose of the event is a fundraiser for the P.O.L.I.C.E.club.The event will consist of 18 teams in a double elimination style tournament. The P.O.L.I.C.E.Club will set up tables to sell packaged food items and drinks as part of the fundraiser. NOTE: If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact Clayton Stewart,Environmental Services Specialist,at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars, tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.8-10-17 Parks and Recreation Board AGENDA REPORT �;1 87 Meeting Date: September 10,2018 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: September 6, 2018 Budgeted Amount: Exhibits: 2 Subject Consider and act upon recommending a location for a proposed cell tower in Community Park. Recommendation Motion to recommend a location for a proposed cell tower in Community Park. Discussion Parks and Recreation Department staff was approached by representatives with T-Mobile looking at possible sites for a proposed cell tower in Community Park. The representative discussed using an existing light pole and adding a cellular antennae to that pole or possibly replacing the pole to accommodate a cell antennae. With the agenda packet is an exhibit of a proposed location. The only stipulation to the location of a pole would be the proximity to power and accessibility of the vendor to the pole. Parks staff has looked at some alternative sites in the park that could work for this pole location and would review those with the Board. Other than the antennae on the top of the pole there would also be some electrical boxes at the bottom of the pole. A picture of the type of pole we would accommodate is also included with the agenda report. The pole with antennae would be provided at no cost to the City and the City would get a lease payment of approximately $1,400.00 per month from this project. In reviewing this project with Chris Holsted, Assistant City Manager, the payment could possibly be put in a parks and recreation related fund with management and City Council approval. The reason for bringing this item to the Board is to garner input from the Board on possible locations of the pole, stipulations that could be made to the vendor about the pole, and any other safety or park user concerns that the Board would want communicated to staff, vendor, or ultimately City Council. Page 1 of 1 Mitt ' August 28, 2017 To Whom It May Concern: This letter acknowledges that Site Property Company, LLC is an authorized agent of T-Mobile. Site Property Company, LLC is authorized to negotiate leases, represent in zoning cases and obtain building permits on behalf of T-Mobile. Sincerely, Quin Childress-Freeman Site Development Manager T-Mohile West, LLC. 7668 Warren Parkway Frisco,Texas 75034 972-464-3479 quin.childress@t-mobile.com �'".,''�"M', � .w�.�:Ae'.W',;., °" 1 k�xi„ ,,"°W n ,.�w; i•��,+'�l, ,.�,�; 44 mm MI '.�, W, AA4fiAVStV""btr4'"1`d"ry17",T:Y",n'" •���� ,`+q�t ,�A , :ii•` ktit{{3�1s` }.." w mR .,. ,r..•t.ew".. . ''s �\ i•' YY" �ti ", sii rt. �A����Mo v."..,, ,ar ew+ua. �,.,.>N`"„;,.. ., u „'i nh' {, 'Y� i t,r 'rlt*ti(xfir„ 1 lu. ��N iii r.y' MM x{;•Yit;t, I ro rrip v a ��A'• k'sa. u^ i• ...ay ..��, a�arf , , A4y ilf AA Aµ C Gt' du }S .W,v i II S' INI'y ?"."sty I �mS�; R•li dY uu1 uv� IY I V„^V ^�'M ��l p�n Wo w � yh ri siY'� v,lNm. W. r�. 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P""„„"dn'v vf'p�n„', , y ' ,� ki�}" ' t ... � t ,Po,, ,,tr"� t " y' ^ ( �. ` � „ 'M a nn n yj { " t .lk„l ` , A b i V r;4„ ,4„,<,,„r;}°1,r�bS �' „ F\�, ,'mMgin w F s u , o � � o' rov9yy Syr x a' „ „ am m' n a:. a :", W re^ng r. iMi u�n,',1 �"t,e",fir, ''n,@ Ya`n `, N,,,, A, W„� ^6" ,A '' ,P^,nq mx'�„ �.,.,a„,, sw rem,,'',,, "w,yd , v' , '°I, 18im„ '""°N .4T`eS g�p ,,"pv,, 88 �w,p,,,,v,o,,,,,, \`a,Y 0...,„,.$,,,1 ,",,„x^Y,dr„ ,„, ,�In'�,"nn Page is too large to OCR. Page is too large to OCR. Project Update Completion Date Park Zone Budget Funded From Parks, Recreation, and Open Space Master Plan Steering Committee formed.  Citywide tour with Fall of 2019 All 141,740.00$       4B staff.  Working on vision meeting dates.  Braddock Park Concept Design (with MP) Not started yet. Fall of 2019 Central 29,980.00$         A/I Twin Lakes/Southbrook Trail Connection design In process‐Design reviewed by Board in September Fall 2018 Central 29,600.00$         GF Twin Lakes/Southbrook Trail Connection Bid process to begin after October 1, 2018. Spring 2019 Central 250,000.00$       A/I construction Batting cage/dugout cover project Batting Cages‐Working with Vendor to start in Fall 2018 Central 48,000.00$         League funded August.  Dugout covers completed Rotary fence project in OCP Completed. Completed Central 7,000.00$           A/I and Rotary‐$4000 Senior Center Feasibility Study Completed. Completed Central 19,000.00$         4B Brown House Feasibility Study Staff is waiting to review first draft of study. Winter 2019 Central 49,400.00$         4B Municipal Complex Trail Lighting design Completed. Fall of 2018 West 50,000.00$         A/I Parkside Park Concept Design (with MP) Not started yet. Fall of 2019 West 30,000.00$         A/I Bozman Farms Concept Trail design Completed. Fall of 2018 East 19,000.00$         A/I (City owned property only)