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10-08-2018 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board NOTICE OF MEETING Regular Meeting Agenda October 8, 2018 — 6:30 p.m. Wylie Municipal Complex 300 Country Club #100 Wylie, Texas 75098 Joni Robinson Chair Samantha Dean Vice-Chair Dan Chesnut Board Member Matt Rose Board Member Emmett Jones Board Member Bobby Kinser Board Member Phil Gilbert Board Member Robert Diaz Parks and Recreation Director Brent Stowers Parks Manager Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the September 10, 2018 Meeting. October 8,2018 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2 2. Consider and act upon the vendor application for the Wally Watkins Elemetary Turkey Trot fundraiser 5k and Fun Run to be held at Founders Park on November 22, 2018. 3. Consider and act upon the vendor application for the Wylie Children's Business Fair at Olde City Park on March 16, 2019. Remove From Table from September 10, 2018 Meeting: 4. Consider and act upon recommending a location for a proposed cell tower in Community Park. DISCUSSION ITEMS • Parks and Recreation Board event. • Parks and Recreation Foundation. • Master Plan update. • Projects update. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 5th day of October 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed w,. Parks and Recreation Board Meeting Minutes Monday, September 10,2018—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Robinson called the meeting to order at 6:30 p.m. with Board Member Rose, Board Member Dean, Board Member Jones, and Board Member Gilbert in attendance. Board Member Chesnut and Board Member Kinser were absent. Board Member Dean arrived at 6:45 p.m. Staff members present were Parks and Recreation Director Robert Diaz and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the August 13, 2018 Regular Meeting. Board Action: Board Member Gilbert made a motion to approve the minutes from the August 13, 2018 regular meeting. Board Member Jones seconded the motion, and a vote was taken and passed 4-0. 2. Consider and act upon the vendor application for the Wylie P.O.L.I.C.E. Club Coed Softball Tournament event to be held at Founders Park on November 4, 2018. Board Action: Board Member Rose made a motion to approve the vendor application for the Wylie P.O.L.I.C.E. Club Coed Softball Tournament event to be held at Founders Park on November 4, 2018. Board Member Gilbert seconded the motion, and a vote was taken and passed 4-0. 3. Consider and act upon recommending a location for a proposed cell tower in Community Park. Director Diaz reviewed with the Board all the location options and process for placing a cell tower in Community Park. The Board had concerns on any locations near the public due to safety concerns or that could visually distract park patron's view of the park. Board Member Gilbert suggested that a location located away from park view should be considered. Board Action: Board Member Rose made a motion to table the item to recommend a cell tower in Community Park to a future meeting for consideration. Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0. DISCUSSION ITEMS Master Plan Steering Committee update- ° Director Diaz advised the Board that the initial Steering Committee meeting was held on August 28. 2018. The meeting was well attended and the consultant received some good input. The Board was then reminded of the Visioning Meetings that will be held on September 27 and October 4. Director Diaz also commented that a date had not yet been determined for the benchmark tour and the online citizen survey should go out inMid-{}otober. ° Review of Twin Lakes/South brook Trail connection' Director Diaz reviewed the site plan for the trail connection between Twin Lakes and Southbrook Parks and the future proposed loop trail located in Twin Lakes Park. Due to the cost estimates being lower than the anticipated budget, staff will work with the consultant to possibly add more trail to the project. The Board had positive comments on the location and size nf the trail. There was some consensus from the Board that the existing four foot sidewalks located in Twin Lakes Park should remain and budgeted funds ba spent on any new trail. Director Diaz concurred with that approach and would pass that information ho the consultant. ° Update of Municipal Complex Trail Lighting Plan. Director Diaz followed up with the Board from the last meeting on the reasons for not utilizing solar power for the Municipal Complex Trail. Due to having to install electrical service to lights in the dark areas of the trail, it makes financial sense to just install electrical service for all of the lights. The lights will be LED and require |auo electricity and be able to be controlled by the current K4ueoo Control-Link system. The Control-Link system will provide control of the lights where power use can be monitored more o|oue|y, resulting in using |eao electricity. ° Update of the Proposed Trails on the new Collin College Campus Director Diaz reviewed the final trail plan for the initial phase of the Collin College Campus. The initial phase will include some trail on the south side of the new campus, along Country Club Rd. and the west along Gpringwa|| Dr. The Board asked when the improvements will bemade. Director Diaz said construction on the campus will start in September 2018, he has not yet been provided a time un when the improvements will becompleted. He commented that ho would pass ontothe Board when the trail work ia underway and completed. ° Projects update' Director Diaz reviewed the current status of the park projects. Many nf the projects have been completed or are underway. Board Chairperson Robinson expressed the need tu have a couple nf items on the agenda for the next meeting. She wanted to discuss a Parks and Recreation Board event and she would like the status of the Parks and Recreation Foundation. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Rose. Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at8:04 p.m. Minutes September8' 2018 Wylie Parks and Recreation Board Meeting Page 2 ATTEST Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairman Minutes September 8, 2018 Wylie Parks and Recreation Board Meeting Page 3 Parks and Recreation Board AGENDA REPORT Meeting Date: October 8, 2018 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: October 3, 2018 Budgeted Amount: Exhibits: 2 Subject Consider and act upon the vendor application for the Wally Watkins Elementary Turkey Trot fundraiser 5k and Fun Run to be held at Founders Park on November 22, 2018. Recommendation Motion to recommend the vendor application for the Wally Watkins Elementary Turkey Trot fundraiser 5k and Fun Run to be held at Founders Park on November 22, 2018. Discussion The Wally Watkins Elementary PTA is requesting to do a fundraiser 5K and one mile fun run again at Founders Park trail on Thanksgiving morning, November 22, 2018. This is the second year of this race. The race was held last year without any issues and with well received participation. This race is held completely in the park, not utilizing any City Streets. Parks staff will again be working with the PTA representatives on coordinating the route and park set up. Page 1 of 1 PARKS AND RECREATION 300 Country Club Rd, Building 100,Wylie,TX 75098 _tit! CITY ��T Office: 972-516-6340/Fax 972-442-0758 Email: parks@wylietexas.gov VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks&R advance of event. Please forward TYPED application to above address, email or fax. Applicant Informatil Name of Organization: Primary Contact Person's Name: Wally Watkins Elementary PTA Beth Smith Organization's Phone Number: Primary Contact Person's Phone Number: 214-684-7453 1 214-684-7453 � Organization's Address: Primary Contact Person's Address: 1301 Elm Dr.,Wylie,TX 75098 19079 FM 2755 Royse City TX 75189 Organization's Website/Email: Primary Contact Person's Email: www.wylieisd.net/watkins Beth.smith@wylieisd.net Organization's Non-profit Exemption Number/501c3(if applicable): Alternate Contact Person's Name/Number/Email: 27-2671859 crystaldaniel/watkinspresident@gmail.com Event Information Event Name/Title: Turkey Trot Event Type(fundraiser,etc.): Purpose of Event: Fundraiser I Fit Fundraiser..[Fitness Event Location: Proposed Event Date: Alternative Date: Founders Park 11/22/2018 2 na Date-Anticipated Number of Participating Vendors: Start Time(incl.setup): End_Time(incl.cleanup): [2mmw� � mm No.mm� [0600..�.. 100mm _ Anticipated Event Attendance: Event Target Audience: 350N .. .. Families EVENT DETAILS: Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers. Whiie most participants will register on line"p g" prior to day of even,we will have volunteers the day of to take registrants information and money for event.We may sell spirit wear to support the school (t-shirts, bumper stickers/magnets,etc.).A 5k&1 mile fun run will take place with adults and children throughout the park to raise money for the school's PTA.This will will be the 5th Annual Turkey Trot, location changed from Wally Watkins. mm mmmm�mmmm NOTE: If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost, the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the Rev.8-10-17 event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact Clayton Stewart,Environmental Services Specialist,at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars, tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.8-10-17 Wally Watkins Turkey Trot 2017 @Founders Park, Wylie, TX 5K at 8:30 am peas'Eo-dray" ;.. ELATEi . t 41' " " �. ,w ` > �', � ���, i st Half of 5K � �" Start and Finish in front of stadium en- trance. Start section (Green arrows) will follow parking lot and head south X* on park road(Jerry Wayne Combest). ",w4uh Turn right to enter west trail at the ,,,;:. . � south entrance then another quick right ., g, i' � ;,� to follow trail. Follow west trail , then fit�„ w villas° " cross road to east trail and follow trail t y t 4. as shown (yellow Arrows). 9 Yr, t°rAN � Halfway point is nea r circular median "htti, , by baseball fields. � 1st Time °,fig-,,,�d,d�..l�"'`',"rrai" , ,^ ,�..r RIB 2nd Half of 5K At circle by baseball fields, head South following trail. Make a right to exit park- ing lot into park road. Head south and ! "t ,„ reenter trail. Follow same path as the Fcu `P 'rk, first lap. } Finishing Mile (Blue arrows) At circle ,,'°'' �.h� median , go straight to exit trail , head 0 .r � R1t� r'uutl north then west on parking lot to finish S sac:C• N, sauc.;u.Itipr,' line. I I "fik a, il E A NF ,4 < �y ;y UwM t k J i ''�� „„�,,",a r ,tea"' ��, tty.sAfiy�.l.ie ��dynS� k 'u" .. .«a .,,.�,'' d ii ley4ti� ° k'.rm Parks and Recreation Board AGENDA REPORT Meeting Date: October 8, 2018 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: October 3, 2018 Budgeted Amount: Exhibits: 2 Subject Consider and act upon the vendor application for the Wylie Children's Business Fair at Olde City Park on March 16, 2019. Recommendation Motion to recommend the vendor application for the Wylie Children's Business Fair at Olde City Park on March 16, 2019. Discussion The Wylie Children's Business Fair is a fundraising event to promote children's entrepreneurship. Ms. Maricela Callan is requesting to have this business fair at Olde City Park on March 16, 2019. The attached pages to this agenda report detail her plans for the event and marketing information. This is the first request for this type of event in Olde City Park. Per Ms. Callan's submitted information, these types of events are occurring around the country. Parks staff have not worked with Ms. Callan on any previous events. Staff will coordinate park set up and event needs for this event with Ms. Callan. Page 1 of 1 PARKS AND RECREATION 300 Country Club Rd, Building 100,Wylie,TX 75098 CITY OF WYLIE Office: 972-516-6340/Fax 972-442-0758 Email: parks@wylietexas.gov VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of event. Please forward TYPED application to above address,email or fax Applicant Information Name of Organization: Primary Contact Person's Name: icela Callan Organization's Phone Number: Primary Contact Person's Phone Number: 254-592-7897 Organization's Address: Primary Contact Person's Address: 1001 Foxwood Lane,Wylie,TX 75098 Organization's Website/Email: Primary Contact Person's Email: https://www.childrensbusinessfair.org/wylie CHEL82_2000@yahoo.com Organization's Non-profit Exemption Number/501c3(if applicable): Alternate Contact Person's Name/Number/Email: Event Information Event Name/Title: � m Wylie Children's Business Fair Event Type(fundraiser,etc.): Purpose of Event: Fun,learning event for local kids-not for profit,to inspire Kids develop a brand,create a product or service, build entrepreneurship. a marketing strategy,and then open for customers at our one-day marketplace. mm Event Location: Proposed Event Date: Alternative Date: Olde City Park 15 Date March 16, 2"d Date—March 9,2019 2019 Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(incl. cleanup): 20-30 8:00 am 2:30pm „ Anticipated Event Attendance: Event Target Audience: Participants: Kids in grades Kindergarten-8th grade 60-70 Attendees: Local families. EVENT DETAILS: Please list any and all specifics,as well as items intended to_sell. If available, additional pages,announcements_ _ or flyers. This event will help children flourish by giving them a taste of entrepreneurship early in life.The Children's Business Fair instills leadership, perseverance and responsibility into young hearts and minds.This is a great time for parents and mentors to spend quality time with their children.The event is modeled after the thousands of Acton Children's Business Fairs held across North America. Please see the attached pages for specific information. NOTE: If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost, the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact Clayton Stewart,Environmental Services Specialist,at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars, tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.8-10-17 Wylie Children's Business Fair Contact: Maricela Callan, 254-592-7897 Marketing: • The website, https://www.childrensbusinessfair.orq/wylie, will be posted on various social media sites and a Face Book event will also be created. • We will seek permission for a banner to be made and hung on the Black metal sign already in place or a yard greeting saying "Children's Business Fair" will be posted at Olde City Park the day of the event. • Contact will be made with the Wylie Downtown Merchant's Association to allow for flyers to be displayed in their businesses. • Contact will be made with Wylie ISD to inquire about promotion within school websites. • A press release will be sent to local news stations for coverage of the event. Application: Must be completed and will require a $10 booth fee. All applications must be approved by myself. Applicants will be notified if they cannot sell something due to City of Wylie regulations. Application will be posted online on the website. Judges: Booths will be judged by 3-5 local business/community leaders and/or entrepreneurs- judges to be determined. Participant Categories: • Kindergarten- 2nd Graders • 3rd-5th Graders • 6th_8th Graders Recognition: Cash Prizes of$40- $50, based on booth fees and sponsorship, will be awarded in each of the 3 age groups for"Most Business Potential", "Most Creative Idea" and "Most Impressive Presentation". Businesses with multiple kids, in a range of ages, will be placed in the participant category according to the grade of the oldest member. Potential Items being sold at booths: Kids will come up with their own products to sell, therefore knowledge of what exact items will be sold is currently unknown. The video on our website showcases products sold at a previous fair. Some examples I've seen and heard about from networking with other CBF hosts include: • Baked goods • Homemade Jams • Potted plants- grown and potted in unique pots • Homemade jewelry • Artwork • Homemade lip balms, soaps, etc. • Slime If the City of Wylie restricts certain items from being sold, please notify me and I will enforce those policies by placing restrictions on our website, as well as notifying applicants upon submission of their application. Wylie Ch'Udren's Business Fair Timeline (in August * Approved bu host Acton Chi|dnen'a Business Fair in Wylie, TX September * Obtain reservation uf(]|de City Park, set date. * Start creation of Promotional materials-VVebeita. Oyer. etc. * Create guidelines, timeline, etc. * Begin soft marketing- local friends, teachers, parents, etc. October * Await Parks and Recreation & City Council Approval * Create aWylie Business Fair Logo Lobe used on promotional materials. n Update vvebaitewith |ugu November * Begin Strategic Marketing: o Update vvebaite with exact date and location o Make Application live OnvvebSi1e * Secure details onvenue: o Trash removal o R8StPOOOO 8V8i|8b|y o Security Requirements * Contact and invite judges. * Create entrepreneur and parent guides for approved applicants. * Formulate sponsor pitch and begin seeking sponsors. December * Confirm judges and send welcome packet. * Confirm volunteers and responsibilities. u Create u shirt design and price shirts for volunteers and iudAea. * Promotional items determined and ordered- signs, etc. * Revievvandapproveapp|icuUona- u|oae at max of38. * Continue seeking sponsors. * Confirm aphotographer * Confirm 8 Vid8Ogr8pheF possibly high SChOO| or college student in this field. * Confirm Media Relations person to write press release. u G8Dd event details tO |OC8| hid publications to include OO their local calendars of things 03do. January * Order any other supplies- non-periehab|e. o Possibly get donations of snacks and water for participants welcome bag. * Secure any permits, finalize any city regulations in regards to parking, etc. * Review and approve applications- close ata max of3O. * Host aFacebook Live (] and A Session 10 promote the event and answer any questions. February • Review and approve applications- close when at max of 30 or by 3 weeks prior to event (February 23, 2019). • Order any signs for the event day- unless previously ordered. • Send a reminder to all youth participants via parents with details. • Map out venue for booths with age groups (for judges' reference). • Confirm volunteers and judges- host a meeting to share pertinent information, answer questions, judges meet each other. • Follow up with Media Relations person to write press release with updated details. March • Send Press release to media. • Purchase water/refreshments for judges and volunteers. • Create and print certificates for all youth participants. o Prepare cash awards sorted by category and type. • Create and organize: o Booth "marker" signs (to help participants set up in the correct space) o Signs for Volunteer/Judge Tent o Review "Day of Event Checklist" o Extra judging guides, maps, etc. Post Event • Survey to participants, volunteers,judges, sponsors, etc. • Submit surveys to Acton Children's Business Fair • Read surveys and reflect on how to improve for next year! • Thank you cards to all volunteers, sponsors, participants, etc. ��� .:,AM1:Nu alai \\�\�4 4,\ � I�„l oSottt µ",,t'M"M ,'..4,., ,, ,;as�,� .n .a w, "s. J,''"' q!���,����\'s.����.';..w.w.. ��:, iuh 4trdlAor...,,q:.:... .PU^.R�"..;:'.m. I,i :. • " f 'Y'',, i4x taSe»i q4 'F b'N. p ,,, ,;:,:,„,4„ II'Vs y '.i,''r'.,`�'"} '4004�«s.i''F�;�n,:'•'x,34i<\1` xa ,:,t•;x;; :..,,.1. x �w fittifN Y,"`,`';� ;;, :r� 'irk . ,1•¢" ` A.. rvlga'p"anryi ,:d�;im:�^^:�U."SUH:,,,. ,hat;: ," „,,� tYtt, ka�g ';°.''��;,. r, ; 7,'A�.°-0 ,�� �'�,,�`,`,�,'.x',`"s''' `im\�:''. :; .. ��i" `gip''. 'tit ....b },a ., ,., b : s :4 �o'otiryiu'���'�� '°.;r'.; ���w,., �_ .,•'s ..,rcs ,. � >',U': �.A,u�' .,4`,.�.nMn'•';Yi,44 a' .,ri*" �'",�"p"'?s, „:n• }'J7 `s�tif } �.vY'i,,,,:$2"t.r:SN�S'''Ne'VIVO . f+1�' .maH" Fair". '}' 9 :".,:`f}t�`'S?i3r*x .*>,n4t n g, � ,,""gym, y;� ,ON -• ',,,,,„., ... a ,„e .8r~i 'I' ... ���� CallingAll Kindergarten-Rth Graders! Have an idea? March 16, 2019 Vivant t° make som money? Olde Cit Park Y The Wylie Chi Wyl i e, TX ldrenP s Business Fair is for YOU Seekingbuddingbusiness owners, kid- reneurs 10:00am — 2:00pm p and teen tycoons interested in selling their 0 . ' 0 products at our one-day marketplace. Launch your business, sell your goods and • • o . keep what you make! 0 h. .. .la '„ wwwhilrn in firs li c desb us ess a o e 9�wY .�� t3tc i rk`;111 �uv ,.t ,�,. t:t k : „,. ", 1 7N Pow , 7 ? r. , 'r i_ ,,, : rKindrg$rten C . 4 a t1n , , , . . ....:. , ,: ,.. ..,,.,„ ,, ,..,, ,,. 6: q di 4, , -� th Qradrs1 ,,, ,.. . ..,,c.3 _ ,,,..,,,,,,, : ,s,4 M ,o, 0, i ' M de Cit Park lie, TXI } ; i; . , , . 10:00am 2:00, , . . . ,,. , ,- . . , , , :, , , , . , , , , , , ; ; !„, „.,, , ,, Hive an idea?Want to make some money? x The V: lie Children's Business Fair is for you! Seeking budding business owners, kid-preneurs and teen tycoons interested in aellin#g their products at our one-day marketplace. Launch your business. Sell your goods. Keep what you make! . '0 0 Sign Up today! Limited booths available! • wwwchildrensbusinessfair.org/wylie 7J.I 'i,. wm 'm a �, � wwM Po� 8�^wPonR + Anrw a � �� R a r. 10 4: :404111, k �. ':,, r ' .#* .„w �. �:„: ,,,,, , , ,.Life" , ,� , .> ? " WYm,K"+h ar tt i A" 1t} \tc: in Kinder-8fliQriicle? u �F4 _c ? II)c cu have a business that i C u wdnt tc iumPstdrt:A\ WE WANT YOU Toparticipate rn the Wylie Children 's Business Fair March 16, 2019 Olde City Park, Wylie, TX 10 : 00am 2 : 00pm Limited booths available . $ 10 booth fee . Awards given based on : Most Creative, Most Business Potential, Most impressive Presentation „ ,„ 4 t}ii}5''���11S��nt 5 .F31x .:.... .,4.,$}r .>S'i3aAL �.4`.Y4E1x.t...':;-. ., ..... .:'....`: :-,st,:..x,41 Parks and Recreation Board AGENDA REPORT Meeting Date: October 8, 2018 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: October 4, 2018 Budgeted Amount: Exhibits: 1 Subject Remove From Table from September 10, 2018 Meeting: Consider and act upon recommending a location for a proposed cell tower in Community Park. Recommendation Motion to recommend a location for a proposed cell tower in Community Park. Discussion Parks and Recreation Department staff reached back out to the vendor representing T-Mobile following the September 10, 2018 meeting. Staff discussed alternate locations with the vendor based on the feedback from the Board. The vendor was agreeable to move to looking at a different location with a possible new pole instead of using an existing pole in the park. Attached to the Agenda Report is the proposed site plan adjacent to the Parks Maintenance storage area and Akin Pavilion. Currently Akin Pavilion is being used by the Wylie Baseball and Softball Association for storage and umpire break area. Based on the site plan presented the park area is minimally impacted by the proposed tower site. If the Board chooses to move forward with this project it would then move to the process of being reviewed by the Planning Department. The Planning Department would then work with the vendor on the application process for the Zoning Board of Adjustments and the Planning and Zoning Board. If approved at those Boards the City Council would then need to review and consider the plan. The final lease agreement with T-Mobile for the lease of the tower would be also have to be approved by the City Council. The proposed lease for this project would be $750 a month. Per the vendor, the reason for less monthly lease funds would be the added cost of infrastructure required for a new pole. The previous amount of lease using an existing pole was $1,400 a month. Page 1 of 1 NOTE:SITE NO. DA02465WYLIEesignushingRDMobileTMobileT NOTE:SITE NO. DA02465WYLIEesignushingRDMobileTMobileT Project Update Completion Date Park Zone Budget Funded From Parks, Recreation, and Open Space Master Plan Vision Meetings held on Sept. 27 and Oct. 4.Fall of 2019 All 141,740.00$ 4B Site tour with Duaway completed. Braddock Park Concept Design (with MP) No updates.Fall of 2019 Central 29,980.00$ A/I Twin Lakes/Southbrook Trail Connection design Design completed. Fall 2018 Central 29,600.00$ GF Twin Lakes/Southbrook Trail Connection Bid process to begin after October 1, 2018.Spring 2019 Central 250,000.00$ A/I construction Batting cage/dugout cover project Batting Cages-completed. Fall 2018 Central 48,000.00$ League funded Rotary fence project in OCP Completed.Completed Central 7,000.00$ A/I and Rotary-$4000 Senior Center Feasibility Study Completed.Completed Central 19,000.00$ 4B Brown House Feasibility Study Staff meet with KH and Architexas on 2nd phase Winter 2019 Central 49,400.00$ 4B of project on Oct. 4. Municipal Complex Trail Lighting design Completed.Fall of 2018 West 50,000.00$ A/I Parkside Park Concept Design (with MP)No updates.Fall of 2019 West 30,000.00$ A/I Bozman Farms Concept Trail design Completed.Fall of 2018 East 19,000.00$ A/I (City owned property only)