08-16-2018 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
CITY OF NOTICE OF MEETING
Regular Meeting Agenda
Public Arts Advisory Board
August 16, 2018 - 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
Michael Schwerin Board Member
Nancy Peirce Board Member
Anita Jones Board Member
Minerva Bediako Board Member
Lily Courtney Board Member
Ross Grant Board Member
Marjorie Bennett Board Member
Carole Ehrlich Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6020.
NOTICE
The Wylie Arts Festival Vendor Committee will meet immediately following the Public Art Advisory Board
meeting to review current applications for the event.
CALL TO ORDER
Announce the presence of a Quorum.
DISCUSSION ITEMS
. Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public
Arts Coordinator)
August 16, 2018 Wylie Public Arts Advisory Board Meeting Agenda Page 2
Executive Summary
Staff will update the board on the progress of the Animal Shelter Public Art project and artist
Robert Barnum.
. Update regarding the 2018 Wylie Arts Festival. (C. Ehrlich, Public Arts
Coordinator)
• Discussion regarding additional fund raiser events for 2018.
(C. Ehrlich, Public Art s Coordinator)
Executive Summary
Staff and the board will discuss possible additional events to raise money for the Public Art Fund.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the July 26, 2018 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
2. Consider and act upon the appointment of a three board members to sit on the
2018 Wylie Arts Festival Vendor approval committee. (C. Ehrlich, Public Art
Coordinator)
Executive Summary
Each year the board nominates volunteers to serve on the WAF vendor selection committee to
review applicants for the Wylie Arts Festival. Staff is requesting that three members be chosen to
serve in the capacity. The reviews will be prior to or following PAAB monthly meetings and during
the work day in some cases. Volunteers should be able to attend the reviews.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 10th day of August, 2018 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
7 Public Arts Advisory Board
CITY OF WY LIE.
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Minutes
Regular Meeting
July 26, 2018 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:05 p.m. by Secretary/Public Arts
Coordinator Carole Ehrlich. Board members present included: Michael Schwerin, Nancy Peirce,
Minerva Bediako, (new members) Ross Grant, Lily Courtney, and Marjorie Bennett.
Staff present was Carole Ehrlich, Public Art Coordinator.
DISCUSSION ITEMS
. Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public Arts
Coordinator)
Staff/Board Comments
Public Arts Coordinator Ehrlich reported she had been working on the contract to
commission artist Robert Barnum for the Animal Shelter project. She explained the
contract had been reviewed by the City Attorney's Office and by the artist and all were
approved as to form and content.
Ehrlich reminded the board that the artist would be presenting his new maquette and
brochure to the Wylie City Council for final approval on August 14th. She explained that
two items in the packet were for board review. The cat design was provided to show
what the new maquette cat will look like, also the wording on the new maquette will be
one sided as directed by the board.
Direction from the board was to move forward with the changes.
Ehrlich asked that all members be present on August 14th at 6 pm for the presentation.
• Overview of the Bluegrass on Ballard Event, held for June 30, 2018.
(C. Ehrlich, Public Art s Coordinator)
July 26, 2018 Wylie Public Arts Advisory Board Meeting Minutes P d g e 12
Staff./Board Comments
Ehrlich reported that the revenue from the 2018 Bluegrass on Ballard was just over S15,000. She
explained this was S3,000 more than last year. The board commented they thought the vendor set up
went much easier this year than in past years and requested the same three set up areas be used next
year. Board member Jones asked that the audio system be increased so that the audience could hear
the bands more clearly. She stated that more funding should be used for audio to achieve a better
sound from the bands.
The board overall was very pleased with the event and had no changes for next year.
BUSINESS ITEMS
1. Consider and act upon the appointment of a new Chair for the Public Arts Advisory
Board for a term beginning July 27, 2018 and ending June 30, 2019. (C. Ehrlich,
Public Arts Coordinator)
Staff Comments
Public Arts Coordinator Ehrlich addressed the board stating that each July, per the bi-laws the board is
required to elect a new board chair. She stated that because June was the last meeting for the sitting
chair, she had conducted this portion of the meeting. She asked the board to nominate and vote on a new
chairperson to serve from July 26th thru June 30, 2018.
Board Action
A motion was made by board member Peirce, seconded by board member Courtney to elect
Michael Schwerin as the new Pubic Arts Advisory Board Chair to serve from July 26, 2018 to
June 30, 2019. A vote was taken and the motion passed 7-0.
2. Consider and act upon the appointment of a new Vice Chair for the Public Arts
Advisory Board for a term beginning July 27, 2018 and ending June 30, 2019. (C.
Ehrlich, Public Arts Coordinator)
Staff Comments
Public Arts Coordinator Ehrlich addressed the board stating that each July, per the bi-laws the board is
required to elect a new board vice chair. She reported the vice chair would conduct meetings in the
absence of the chair and attend public events. She asked the board to nominate and vote on a new vice
chairperson to serve from July 26th thru June 30, 2018.
Board Action
A motion was made by board member Jones, seconded by board member Schwerin to elect
Nancy Peirce as the new Pubic Arts Advisory Board Vice Chair to serve from July 26, 2018 to
July 26,2018 Wylie Public Arts Advisory Board Meeting Minutes Page 13
June 30, 2019. A vote was taken and the motion passed 7-0.
3. Consider, and act upon, approval of the minutes from the June 21, 2018 Public Arts
Advisory Board Regular Meeting. (C. Ehrlich, Pubic Art Coordinator)
Chair Schwerin asked the board to review and entertain a motion to approve the minutes from
June 21, 2018.
Board Action
A motion was made by board member Peirce, seconded by board member Bediako to approve
the Public Arts Advisory Board minutes from June 21, 2018 as presented. A vote was taken and
the motion passed 7-0.
ADJOURNMENT
Board Action
A motion was made by board member Jones, seconded by board member Bennett to adjourn
the meeting at 6:26 p.m. A vote was taken and the motion passed 7-0.
Michael Schwerin, Chair
Carole Ehrlich, Secretary
July 26,2018 Wylie Public Arts Advisory Board Meeting Minutes Page (4