10-11-2018 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
CITY OF NOTICE OF MEETING
Special Called Meeting Agenda
Public Arts Advisory Board
October 11, 2018 - 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
Michael Schwerin Chair
Nancy Peirce Vice Chair
Anita Jones Board Member
Minerva Bediako Board Member
Lily Courtney Board Member
Ross Grant Board Member
Marjorie Bennett Board Member
Carole Ehrlich Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6020.
NOTICE
The Wylie Arts Festival Vendor Committee will meet immediately following the Public Art Advisory Board
meeting to review current applications for the event.
CALL TO ORDER
Announce the presence of a Quorum.
DISCUSSION ITEMS
. Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public
Arts Coordinator)
October 11, 2018 Wylie Public Arts Advisory Board Meeting Agenda Page 2
Executive Summary
Staff will update the board on the progress of the Animal Shelter Public Art project and
artist Robert Barnum.
. Update regarding the 2018 Wylie Arts Festival. (C. Ehrlich, Public Arts
Coordinator)
Executive Summary
The board and staff will review the current approved vendor list for the 2018 WAF. The board will also determine
when members will work Friday, November 30th from 5:00 pm — 8:00 pm and Saturday December 1st from 6:00
am —6:00 pm. The board will also discuss volunteers for the event.
Committees will include:
Coffee/donuts Vendors/volunteers the morning of the event
Volunteer committee
Silent Auction committee
Children's Activity committee
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the September 20, 2018
Public Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 5th day of October, 2018 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
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7 Public Arts Advisory Board
CITY OF LIE
111
Minutes
Regular Meeting
September 20, 2018 — 6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:03 p.m. by Chair Michael
Schwerin. Members present included: Nancy Peirce, Minerva Bediako, Ross Grant, Lily
Courtney, Anita Jones, and Marjorie Bennett
Staff present included Carole Ehrlich, Public Art Coordinator.
DISCUSSION ITEMS
• Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public Arts
Coordinator)
Staff Comments
Ehrlich updated the board on the progress of the Animal Shelter Public Art project and artist Robert
Barnum. She reported he has completed the insurance milestone and is working with electrical
contractors and KSA for the engineering design.
• Update regarding the 2018 Wylie Arts Festival. (C. Ehrlich, Public Arts
Coordinator)
Staff Comments
Ehrlich updated the board on the progress of vendor applications for the 2018 Wylie Arts Festival.
She reported there were currently 115 applications with some for review by the selection committee
following this meeting.
Chair Schwerin reported he would be out of town on November 15th which is the regular meeting of the
board. He asked if the meeting could be moved to November 14th since it is the last meeting before the
September 20, 2018 Wylie Public Arts Advisory Board Meeting Minutes P d g e 2
event and would be important for all members to be present. Members agreed to the move the meeting.
Tabled from the August 16, 2018 Public Arts Board Meeting
Discussion regarding additional fund raiser events for 2018. (C. Ehrlich,
Public Art s Coordinator)
Staff/Board Comments
Public Art Coordinator Ehrlich addressed the board stating that staff and the board discussed the possibility of an
additional fund raiser each year to raise additional funding for the arts during the August meeting. Some of the ideas
communicated by the board members included a high/junior high school band competition in the spring with entry
fees for student bands from the regional area and arts and craft vendors. A junior high pageant with a scholarship
award for the winning contestant. This would include asking organizations to donate the scholarship to be awarded.
Additionally inviting dance studios to compete with the bands or separately at another event.
Board members asked to continue discussion and post on the next regular meeting agenda so the full board could
be present to discuss possible options for an event.
Ehrlich reported Public Information Officer Craig Kelly could not attend the meeting but had sent an e-mail in favor of
bringing the Jazz Arts event back perhaps in the 2019-2020 budget year. This event would be open to all arts and
craft vendors and would feature high school and junior high bands with a professional band in the evening.
Board member Grant suggested asking for members to volunteer to be on a committee to further research this type
event and other events and report back to the board at a later date. Board members Ross Grant, Marjorie Bennett
and Lily Courtney volunteered to serve on the committee.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the August 16, 2018 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
Board Action
A motion was made by board member Bediako, seconded by board member Courtney to approve
the August 16, 2018 Public Arts Advisory Board minutes with one correction to the attendance
spelling of Nancy Peirce . A vote was taken and the motion passed 7-0.
ADJOURNMENT
Board Action
A motion was made by board member Courtney, seconded by board member Peirce to adjourn
the meeting at 6:56 p.m. A vote was taken and the motion passed 7-0.
September 20,2018 Wylie Public Arts Advisory Board Meeting Minutes Page (3
NOTICE
The Wylie Arts Festival Vendor Committee will meet immediately following the Public Art
Advisory Board meeting to review current applications for the event.
Board members Bediako, Courtney, and Ross met at 6:55 p.m. to review vendors for the
upcoming Wylie Arts Festival event. They completed the review at 7:45 p.m.
Michael Schwerin, Chair
Carole Ehrlich, Secretary