The URL can be used to link to this page

09-11-2018 (Parks & Recreation 4B) Agenda Packet Parks & Recreation Facilities IN 0 F Development Corporation NOTICE OF MEETING Regular Meeting Agenda September 11, 2018 - 6:00 pm Wylie Municipal Complex Council Chambers/Council Conference Room 300 Country Club Road, Building #100 Eric Hogue Chair Dan Chesnut Vice Chair David Dahl Board Member Matthew Porter Board Member Keith Stephens Board Member Emmett Jones Board Member Phillip Gilbert Board Member In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available,from the City Secretary prior to each meeting. CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION (4B) 1. (4B) Consider, and act upon, approval of the Minutes from the September 12, 2017 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (S. Storm, City Secretary) 2. (4B) Consider, and act upon, approval of the FY 2018-2019 4B Budget and authorize expenditures for the FY 2018-2019 Community Services Facilities Capital Improvement Plan. (M. Beard, Finance Director) 3. (4B) Consider, and act upon,the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) Officers and appoint a Chair and Vice Chair from its board members for a term beginning January 1, 2019 and ending December 31, 2020. (S. Storm, City Secretary) ADJOURN 4B BOARD September 11,2018 Wylie City Council Regular Meeting Agenda Page 2 of 2 CERTIFICATION I certify that this Notice of Meeting was posted on this 7th day of September, 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm, City Secretary Date Notice Removed Wylie Parks and Recreation Facilities Development �Trt = Corporation (4B) Regular Meeting Minutes Tuesday, September 12, 2017- 6:00 p.m. Wylie Municipal Complex Council Chambers/Council Conference Room 300 Country Club Road, Wylie, Texas 75098 CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION (4B) Chair Mayor Eric Hogue called the Wylie Parks and Recreation Facilities Development Corporation (4B) meeting to order at 6:13 p.m. The following members were present: Chair Eric Hogue, Board members Mayor pro tem Keith Stephens, Councilwoman Diane Culver, Councilman David Dahl, Board member Emmett Jones, and Board member Dan Chesnut. Board member Phillip Gilbert was absent. 1. (4B) Consider, and act upon, approval of the Minutes from the September 13, 2016 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (C. Ehrlich, City Secretary) 4B Board Action A motion was made by Board member Dahl, seconded by board member Culver to approve the September 13, 2016 Wylie Parks and Recreation Facilities Development Corporation (4B) minutes as presented. A vote was taken and the motion passed 5-0 with board member Gilbert absent. 2. (4B) Consider, and act upon, approval of the FY 2017-2018 4B Budget and authorize expenditures for the FY 2017-2018 Community Services Facilities Capital Improvement Plan. (L. Bantz, Finance Director) 4B Board Action A motion was made by Board member Stephens, seconded by board member Culver to approve the FY 2017-2018 4B Budget and authorize expenditures for the FY 2017-2018 Community Services Facilities Capital Improvement Plan. A vote was taken and the motion passed 5-0 with board member Gilbert absent. 3. (4B) Consider, and act upon,the appointment of the Wylie Parks and Recreation Facilities Development Corporation, Vice Chairman from its board members for a term beginning January 1, 2018 and ending December 31,2018. (C. Ehrlich, City Secretary) September 12,2017 Wylie Park and Recreation Facilities Development Corporation(4B) Page 2 of 2 4B Board Action A motion was made by Board member Culver, seconded by board member Stephens to appoint Dan Chesnut as the Vice Chair of the Wylie Parks and Recreation Facilities Development Corporation (4B) for a term beginning January 1, 2018 and ending December 31, 2018 (1 year term). A vote was taken and the motion passed 5-0 with board member Gilbert absent. ADJOURN 4B BOARD With no further business before the board, Chair Hogue adjourned the meeting at 6:15 p.m. Consensus of the board was to adjourn. Eric Hogue, Chair ATTEST: Stephanie Storm, City Secretary Wylie Parks and Recreation ape Or Facilities Facilities Development Corp (4B) AGENDA REPORT Meeting Date: September 11, 2018 Item Number: 2 Department: Finance (City Secretary's Use Only) Prepared By: Finance Account Code: Date Prepared: August 8, 2017 Budgeted Amount: Exhibits: 4B Budget Subject Consider, and act upon, approval of the FY 2018-2019 4B Budget and authorize expenditures for the FY 2018- 2019 Community Services Facilities Capital Improvement Plan. Recommendation Motion to approve FY 2018-2019 4B Budget and authorize expenditures for the FY 2018-2019 Community Services Facilities Capital Improvement Plan. Discussion The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a result of the January 15, 1994 election approving the '/z cent sales tax for parks and recreation projects. The Board of Directors of the Corporation are: Mayor Eric Hogue Mayor pro tem Keith Stephens Councilmember David Dahl Councilmember Matthew Porter Daniel Chesnut—Parks Board Member Emmett Jones—Parks Board Member Phillip Gilbert—Parks Board Member As set out in the Articles of Incorporation, the Board has the power to authorize the expenditure of sales tax receipts for projects approved by the City Council. Further, the Bylaws state that, "It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." The Wylie Park and Recreation Facilities Development Corporation (the 4B Corporation)was established to promote park and recreational development within the City of Wylie. The activities of the 4B Corporation are accounted for in two fund types.The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The special revenue fund accounts for the use of the 4B Corporation sales tax revenue and is restricted by State legislation to improve the appeal of the City as a place to live,work, and visit through the promotion of park and recreational development. Sales taxes are levied in Wylie at 8.25% of goods and services sold within the City's boundaries. Departments in this fund include 4B Brown House, 4B Senior Activities, 4B Parks, 4B Recreation Center, 4B Stonehaven House and 4B Sales Tax Combined Services. 1 City Of Wylie Fund Summary 4B Sales Tax Revenue Fund Audited 4B Sales Tax Revenue Fund Ending Balance 09/30/17 $ 2,992,341 Projected '18 Revenues 3,512,775 Available Funds 6,505,116 Projected '18 Expenditures (4,076,465) Estimated Ending Fund Balance 09/30/18 $ 2,428,651 Estimated Beginning Fund Balance- 10/01/18 $ 2,649,203 a) Proposed Revenues '19 3,331,300 b) Proposed Expenditures '19 (3,515,243) c) Use of Fund Balance - New/Replacement Fleet & Equipment (366,650) Estimated Ending Fund Balance 09/30/19 $ 2,098,610 d) a) Increase due to estimated carry forward of funds for Brown House Feasibility Study, Parks &Open Space Master Plan, and 3/4 Ton Truck. b)Total includes sales tax revenue and revenue from the Recreation Center. c) Includes expenses for projects from carry-forward funds listed above. d) Policy requirement is 25%of budgeted sales tax revenue ($2,600,000 x 25%=$650,000) 2 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 112-4B SALES TAX REVENUE FUND REVENUES 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED TAXES 112-4000-40210 SALES TAX 2,627,376 2,831,475 2,831,475 2,600,000 TAXES 2,627,376 2,831,475 2,831,475 2,600,000 SERVICE FEES 112-4000-44150 RECREATION MEMBERSHIP FEES 545,536 475,000 475,000 525,000 112-4000-44151 CONCESSION FEES/VENDING - - - - 112-4000-44152 RECREATION MERCHANDISE 2,954 4,000 4,000 3,000 112-4000-44155 LEAGUE ATHLETIC FEES - - - - 112-4000-44156 RECREATION CLASS FEES 189,889 180,000 180,000 180,000 112-4000-44169 FORFEITED GIFT CARD - - - - SERVICE FEES 738,379 659,000 659,000 708,000 INTEREST INCOME 112-4000-46110 ALLOCATED INTEREST EARNINGS 6,820 4,800 4,800 4,800 112-4000-46140 TEXPOOL INTEREST - - - - 112-4000-46143 LOGIC INTEREST - - - - INTEREST INCOME 6,820 4,800 4,800 4,800 MISCELLANEOUS INCOME 112-4000-48120 COMMUNITY ROOM FEES 18,262 15,000 15,000 16,000 112-4000-48310 RECOVERY- PRIOR YEAR EXPEND - - - - 112-4000-48410 MISCELLANEOUS INCOME 2,355 2,500 2,500 2,500 112-4000-48440 CONTRIBUTIONS/DONATIONS - - - - MISCELLANEOUS INCOME 20,617 17,500 17,500 18,500 OTHER FINANCING SOURCES 112-4000-49600 INSURANCE RECOVERIES 518,523 - - - OTHER FINANCING SOURCES 518,523 - - - TOTAL REVENUES 3,911,715 3,512,775 3,512,775 3,331,300 3 A • • Under the Parks and Recreation Department, the Recreation Division manages the Brown House. This division ensures ongoing preservation of Wylie's past by maintaining the historic site which offers a unique venue for special occasions. A visit to this establishment provides a rare opportunity to glimpse into the City's rich, historical background. Acco plish ems for FY201: • New programming to enhance and expand the facility's function and availability. Strategic oats: Co unity Focused overn ent; Culture; Plannin. anage ent ✓ Initiated feasibility study regarding facility use and identity. Strategic oats: Co unity Focused overn ent; Culture;Mann'''. and e ent ✓ Supported downtown event, e.g. Boo on Ballard, Bluegrass, and Arts Festival. Strate ic oats: Co unity Focused over ent; Culture;Plannin. anage ent objectives for FY2019 • Continue to meet increasing and evolving program needs. Strateic kforce;Financial ealth; ealth, Safety, and • Continue to respond to customer needs in regards to current equipment and spaces. Straic.ic oats: ealth, Safety, and ellaiein.;and infrastructure • Continue to support downtown events, e.g. Boo on Ballard, Bluegrass, and Arts Festival. Strategic oats orkforce; Financial eat/7; ealth, Safety, and elli:eing • Complete feasibility study regarding use and identity. Strategic oafs: Co unity Focused ovem ent; Culture;Planning ana e ent BUDGET BUDGET BUDGET BUDGET STAFFING 2015-2016 2016-2017 2017-2018 2018-2019 Rec. Supervisor-Brown House 1.0 1.0 1.0 1.0 Recreation Monitor 1.0 1.0 1.0 1.0 TOTAL 2.0 2.0 2.0 2.0 4 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 112-4B SALES TAX REVENUE FUND 4B BROWN HOUSE 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED PERSONNEL SERVICES 112-5612-51110 SALARIES 43,110 47,055 47,055 47,300 112-5612-51112 SALARIES- PART TIME 10,447 40,532 40,532 25,488 112-5612-51130 OVERTIME - 2,076 2,076 1,000 112-5612-51140 LONGEVITY PAY 96 144 144 192 112-5612-51145 SICK LEAVE BUYBACK - - - - 112-5612-51160 CERTIFICATION INCENTIVE - 160 160 - 112-5612-51170 PARAMEDIC INCENTIVE - - - - 112-5612-51210 CAR ALLOWANCE - - - - 112-5612-51220 PHONE ALLOWANCE 1,200 1,350 1,350 1,200 112-5612-51230 CLOTHING ALLOWANCE - - - - 112-5612-51310 TMRS 6,480 7,454 7,454 7,312 112-5612-51410 HOSPITAL& LIFE INSURANCE 10,831 12,264 12,264 12,841 112-5612-51420 LONG-TERM DISABILITY 192 247 247 270 112-5612-51440 FICA 3,154 5,578 5,578 4,587 112-5612-51450 MEDICARE 738 1,305 1,305 1,073 112-5612-51470 WORKERS COMP PREMIUM 321 1,064 1,064 364 112-5612-51480 UNEMPLOYMENT COMP (TWC) 78 540 540 540 PERSONNEL SERVICES 76,648 119,769 119,769 102,167 SUPPLIES 112-5612-52010 OFFICE SUPPLIES 681 2,022 2,022 908 112-5612-52070 COMPUTER SOFTWARE - - - - 112-5612-52130 TOOLS/EQUIP (NON-CAPITAL) 8,155 11,380 11,380 5,455 112-5612-52210 JANITORIAL SUPPLIES 265 6,202 6,202 2,851 112-5612-52250 MEDICAL&SURGICAL 142 980 980 460 112-5612-52310 FUEL& LUBRICANTS - - - - 112-5612-52610 RECREATIONAL SUPPLIES - 1,910 1,910 1,910 112-5612-52650 RECREATION MERCHANDISE - 725 725 375 112-5612-52710 WEARING APPAREL& UNIFORMS 61 900 900 450 112-5612-52810 FOOD SUPPLIES 478 525 525 525 112-5612-52990 OTHER - - - - SUPPLIES 9,781 24,644 24,644 12,934 MATERIALS FOR MAINTENANCE 112-5612-54210 STREETS&ALLEYS - - - - 112-5612-54510 MOTOR VEHICLES - - - - 112-5612-54530 HEAVY EQUIPMENT - 1,000 1,000 250 112-5612-54630 TOOLS & EQUIPMENT - - - - 112-5612-54650 COMMUNICATIONS - - - - 112-5612-54810 COMPUTER HARD/SOFTWARE - - - - 112-5612-54910 BUILDINGS 120,698 16,600 16,600 7,300 MATERIALS FOR MAINTENANCE 120,698 17,600 17,600 7,550 CONTRACTUAL SERVICES 112-5612-56040 SPECIAL SERVICES 9,729 71,684 71,684 76,670 112-5612-56080 ADVERTISING 2,496 16,010 16,010 5,960 112-5612-56110 COMMUNICATIONS 1,293 2,856 2,856 1,800 112-5612-56140 REC CLASS EXPENSES (BH) - 4,000 4,000 4,000 112-5612-56180 RENTAL 5,680 13,200 13,200 5,400 112-5612-56210 TRAVEL&TRAINING 2,721 4,900 4,900 3,650 112-5612-56250 DUES&SUBSCRIPTIONS 914 3,990 3,990 4,530 112-5612-56310 INSURANCE - - - 2,000 112-5612-56360 ACTIVENET ADMINISTRATIVE FEES - 500 500 500 CONTRACTUAL SERVICES 22,832 117,140 117,140 104,510 4B BROWN HOUSE 229,959 279,153 279,153 227,161 5 A • Under the Parks and Recreation Department, the Recreation Division manages the Wylie Senior Recreation Center. The Wylie Senior Recreation Center supports the well-being of Wylie citizens, ages 55 years and older by providing recreational and educational programs.The division ensures the ongoing operations, program participation, and marketing of the Senior Recreation Center. Acco plish ents for FY201: ✓ Even greater attendance and participation. Strate c oals: Co unity Focused over ent; Culture; ealth, Safety, and eta:ein, ✓ Completed feasibility study regarding current and future facility needs. Strategic oats: Co unity Focused ovem ent; Culture; ealth, Safety, and ele:eing ✓ Evening programs. Strategic oats: Co unity Focused over Culture; ealth, Safety, an. ein ✓ Upgraded front desk and interior doors. Strategic oats: Co unity Focused ovem ent; Culture; ealth, Safety, an, ele:eing ✓ Increased variety and availability of overnight trips. Strategic oats: Co unity Focused ovem ent; Culture; ealth, Safety, and ella:eing objectives for FY2019 • Continue to meet increasing and evolving program needs. Strategic oats orkforce; Financial ealth; ealth, Safety, and ell-:eing • Continue to respond to customer needs in regards to current equipment and spaces. Strategic oals: ealtk Safety, and ells:ein.;and Infrastructure BUDGET BUDGET BUDGET BUDGET STAFFING 2015-2016 2016-2017 2017-2018 2018-2019 Recreation Supervisor 1.0 1.0 1.0 1.0 Rec. Programmer-Senior Activities 1.0 1.0 1.0 1.0 Administrative Assistant 0.0 0.0 1.0 1.0 Guest Services Specialist 1.0 1.0 0.5 0.5 Recreation Monitor 2.0 2.0 2.0 2.0 TOTAL 5.0 5.0 5.5 5.5 6 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 112-4B SALES TAX REVENUE FUND 4B SENIOR ACTIVITIES 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED PERSONNEL SERVICES 112-5613-51110 SALARIES 79,367 119,546 119,546 122,907 112-5613-51112 SALARIES- PART TIME 141,277 140,273 140,273 148,273 112-5613-51130 OVERTIME 1,647 5,753 5,753 4,000 112-5613-51140 LONGEVITY PAY 344 444 444 528 112-5613-51160 CERTIFICATION INCENTIVE - 162 162 - 112-5613-51220 PHONE ALLOWANCE 2,550 2,700 2,700 3,750 112-5613-51230 CLOTHING ALLOWANCE - - - - 112-5613-51310 TMRS 19,120 25,137 25,137 25,254 112-5613-51410 HOSPITAL& LIFE INSURANCE 18,476 44,257 44,257 31,757 112-5613-51420 LONG-TERM DISABILITY 352 645 645 701 112-5613-51440 FICA 13,548 17,278 17,278 17,094 112-5613-51450 MEDICARE 3,168 4,041 4,041 3,998 112-5613-51470 WORKERS COMP PREMIUM 2,336 3,805 3,805 1,916 112-5613-51480 UNEMPLOYMENT COMP (TWC) 227 1,890 1,890 2,160 112-5613-51510 TEMPORARY PERSONNEL - - - - PERSONNEL SERVICES 282,412 365,931 365,931 362,338 SUPPLIES 112-5613-52010 OFFICE SUPPLIES 1,793 3,090 3,090 2,560 112-5613-52130 TOOLS/EQUIP (NON-CAPITAL) 10,949 22,200 22,200 16,600 112-5613-52210 JANITORIAL SUPPLIES 777 2,728 2,728 2,574 112-5613-52250 MEDICAL&SURGICAL 596 1,550 1,550 1,550 112-5613-52310 FUEL& LUBRICANTS 3,541 4,400 4,400 5,130 112-5613-52610 RECREATIONAL SUPPLIES 7,668 31,560 31,560 31,460 112-5613-52650 RECREATION MERCHANDISE 1,571 2,830 2,830 1,163 112-5613-52710 WEARING APPAREL& UNIFORMS 1,285 2,025 2,025 925 112-5613-52810 FOOD SUPPLIES 16,866 525 525 525 SUPPLIES 45,046 70,908 70,908 62,487 MATERIALS FOR MAINTENANCE 112-5613-54210 STREETS &ALLEYS - - - - 112-5613-54530 HEAVY EQUIPMENT 4,616 12,500 12,500 10,500 112-5613-54630 TOOLS & EQUIPMENT 1,875 - - - 112-5613-54810 COMPUTER HARD/SOFTWARE - - - - 112-5613-54910 BUILDINGS 234,389 34,400 34,400 15,400 MATERIALS FOR MAINTENANCE 240,880 46,900 46,900 25,900 CONTRACTUAL SERVICES 112-5613-56040 SPECIAL SERVICES 13,391 36,645 36,645 15,635 112-5613-56080 ADVERTISING 8,819 10,511 10,511 10,886 112-5613-56110 COMMUNICATIONS 1,233 1,380 1,380 1,380 112-5613-56140 REC CLASS EXPENSES 45,178 40,800 40,800 44,000 112-5613-56180 RENTAL 15,906 14,020 14,020 7,748 112-5613-56210 TRAVEL&TRAINING 13,681 16,900 16,900 21,800 112-5613-56250 DUES&SUBSCRIPTIONS 1,902 3,050 3,050 4,400 112-5613-56310 INSURANCE - - - 2,000 112-5613-56360 ACTIVENET ADMINISTRATIVE FEES 2,329 3,000 3,000 3,300 CONTRACTUAL SERVICES 102,439 126,306 126,306 111,149 CAPITAL OUTLAY 112-5613-58150 LAND-BETTERMENTS 49,891 - - 125,000 112-5613-58510 MOTOR VEHICLES 66,130 - - - 112-5613-58910 BUILDINGS 25,424 - - - CAPITAL OUTLAY 141,445 - - 125,000 4B SENIOR ACTIVITIES 812,221 610,045 610,045 686,874 * A The 4B Parks Division is responsible for the development and maintenance of parks throughout the City. It is a division of the Parks and Recreation Department. The 4B Sales Tax Revenue Fund, 4B Parks, is a supplemental cost-center to the General Fund's Parks Department. The sales tax revenue is restricted by State legislation to improving the appeal of the City as a place to live, work, and visit while promoting economic development. Acca plish eats for FY201: ✓ Continued quality maintenance to the City's parks, open spaces, playgrounds, athletic fields, and public buildings. Strategic oats: ealth, Safety, and eeing;Planning ana e ent;Co unity Focused overn ant ✓ Acquired new equipment (Bobcat Skid Steer) and replaced several aging pieces of equipment (16'Toro Mower, (2) 3/4 ton trucks) which enabled us to improve work practices in such areas as excavation, irrigation repair, material handling, and mowing. Strategic oats:Infrastructure; Planning tine.e ent; Co unity Focused overn ent ✓ Replaced the playground at Community Park with two modular structures and a few free-standing components. Strata,ic oats: ealth, Safety, and ell &rig;Infrastructure ✓ Started the update to the Parks, Recreation, and Open Space Master Plan. Strategic oals: ealth, Safety, and elIG:ein.;Infrastructure; Piannin ana e ent •bjectives for FY2019 • Identify new development opportunities at existing parks and dedicated park land. Strategic oats:Infrastructure; Planning anage ent; Co unity Focused we ent • Continue providing quality maintenance of parks and open spaces. Strategic oats: ealth, Safety, and elholeing;Co unity Focused ovem ent • Expand and improve maintenance practices and efficiency. Strategk oats: ealth, Safety, and ell—lein.;Infrastructure • Complete the update to the Parks, Recreation, and Open Space Master Plan. Strategic Goals: ealth, Safety, and ell—:eirip;Infrastructure; Plannin anage ent BUDGET BUDGET BUDGET BUDGET STAFFING 2015-2016 2016-2017 2017-2018 2018-2019 Parks& Recreation Superintendent 0.5 0.0 0.0 0.0 Field Supervisor 1.0 1.0 1.0 1.0 Maintenance Worker 3.0 3.0 3.0 3.0 TOTAL 4.5 4.0 4.0 4.0 8 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 112-4B SALES TAX REVENUE FUND 4B PARKS 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED PERSONNEL SERVICES 112-5614-51110 SALARIES 162,951 167,422 167,422 161,658 112-5614-51130 OVERTIME 6,693 9,135 9,135 8,000 112-5614-51140 LONGEVITY PAY 1,104 1,296 1,296 924 112-5614-51145 SICK LEAVE BUYBACK - - - - 112-5614-51160 CERTIFICATION INCENTIVE 1,585 2,215 2,215 2,215 112-5614-51170 PARAMEDIC INCENTIVE - - - - 112-5614-51210 CAR ALLOWANCE - - - - 112-5614-51220 PHONE ALLOWANCE 1,200 1,350 1,350 1,350 112-5614-51230 CLOTHING ALLOWANCE 2,880 3,240 3,240 3,240 112-5614-51310 TM RS 26,084 27,642 27,642 26,546 112-5614-51410 HOSPITAL& LIFE INSURANCE 31,986 36,326 36,326 45,694 112-5614-51420 LONG-TERM DISABILITY 725 933 933 922 112-5614-51440 FICA 10,686 11,365 11,365 10,914 112-5614-51450 MEDICARE 2,499 2,658 2,658 2,552 112-5614-51470 WORKERS COMP PREMIUM 2,796 4,231 4,231 2,075 112-5614-51480 UNEMPLOYMENT COMP (TWC) 36 1,080 1,080 1,080 112-5614-51510 TEMPORARY PERSONNEL - - - - PERSONNEL SERVICES 251,225 268,893 268,893 267,170 SUPPLIES 112-5614-52130 TOOLS/EQUIP (NON-CAPITAL) - 9,550 9,550 13,500 112-5614-52250 MEDICAL&SURGICAL - - - - 112-5614-52310 FUEL& LUBRICANTS - 5,500 5,500 7,900 112-5614-52710 WEARING APPAREL& UNIFORMS - - - - 112-5614-52810 FOOD SUPPLIES - - - - SUPPLIES - 15,050 15,050 21,400 MATERIALS FOR MAINTENANCE 112-5614-54530 HEAVY EQUIPMENT - 1,500 1,500 5,750 MATERIALS FOR MAINTENANCE - 1,500 1,500 5,750 CONTRACTUAL SERVICES 112-5614-56040 SPECIAL SERVICES - 2,500 2,500 1,500 112-5614-56110 COMMUNICATIONS - - - - 112-5614-56210 TRAVEL&TRAINING - - - - 112-5614-56250 DUES&SUBSCRIPTIONS - - - - 112-5614-56570 ENGINEERING/ARCHITECTURAL - 142,000 142,000 141,740 CONTRACTUAL SERVICES - 144,500 144,500 143,240 CAPITAL OUTLAY 112-5614-58110 LAND-PURCHASE PRICE - - - - 112-5614-58150 LAND-BETTERMENTS - 110,000 110,000 - 112-5614-58510 MOTOR VEHICLES - 93,000 93,000 109,000 112-5614-58530 HEAVY EQUIPMENT - - - - 112-5614-58570 ENGINEERING/ARCHITECTURAL 62,049 - - - 112-5614-58830 FURNITURE& FIXTURES - - - - 112-5614-58840 OUTDOOR FURNITURE & EQUIPMENT - - - - 112-5614-58850 MAJOR TOOLS& EQUIPMENT - 134,000 134,000 25,000 112-5614-58910 BUILDINGS - - - - CAPITAL OUTLAY 62,049 337,000 337,000 134,000 4B PARKS 313,274 766,943 766,943 571,560 9 A IN II Within the Parks and Recreation Department, the Recreation Division manages the Wylie Recreation Center. The Wylie Recreation Center supports the well-being of Wylie citizens by providing access to recreational and educational programs. The division ensures the ongoing operations, program participation, and marketing of Wylie Recreation Center approved by the voters as part of the 2005 Bond Program. This division provides support and supervisory assistance to all recreation programs. Acco plish eats for FY2 1: ✓ Continued to upgrade fitness equipment. Stratet c oats: ealth, Safety, and elf:env;Co unity Focused ovem ent ✓ Purchased van for guest programs and field trips. Strategic oats: ealth, Safety, and elf:ein.;Co unity Focused ovem ent ✓ Improved staffing levels for peak patron usage. Strategic oats: ealth, Safety, and elf:din.;Co unity Focused °tie m ent; orkforce ✓ Increased Open Gym activities. Strategic oats: ealth, Safety, and elf:ein.;Co u Focused ovem ent ✓ Maintained a clean, safe, and up-to-date facility. Strate.ic oak: Health, Safety, and °ell®:ein.;Co unity Focused ovem ent •bjectives for FY2019 • Continue to upgrade fitness equipment. Strategic oats: ealth, Safety, and elf eing;Co unity Focused overn ent • Continue to meet increasing and evolving program needs. Strate ic °aid° orkforce; Financial ealth; ealth, Safety, a e Iein • Continue to respond to customer needs in regards to current equipment and spaces. Stratedk gals: ealth, Safety, and elf:dna;and infrastructure BUDGET BUDGET BUDGET BUDGET STAFFING 2015-2016 2016-2017 2017-2018 2018-2019 Recreation Manager 1.0 1.0 1.0 1.0 Recreation Supervisor 1.0 1.0 1.0 1.0 Rec. Programmer-Fitness 1.0 1.0 1.0 1.0 Rec. Programmer-Facilities 1.0 1.0 1.0 1.0 Rec. Programmer-Guest Services 1.0 1.0 1.0 1.0 Building Attendant 0.0 0.0 1.0 1.0 Administrative Assistant 0.0 0.0 1.0 1.0 Guest Services Specialist 5.0 5.0 4.5 4.5 Recreation Monitor 10.0 10.0 10.0 10.0 TOTAL 20.0 20.0 21.5 21.5 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 112-4B SALES TAX REVENUE FUND 4B RECREATION CENTER 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED PERSONNEL SERVICES 112-5625-51110 SALARIES 236,280 312,696 312,696 317,075 112-5625-51112 SALARIES- PART TIME 491,570 492,597 492,597 497,797 112-5625-51130 OVERTIME 2,844 12,061 12,061 6,000 112-5625-51140 LONGEVITY PAY 896 1,236 1,236 1,604 112-5625-51145 SICK LEAVE BUYBACK - - - - 112-5625-51160 CERTIFICATION INCENTIVE - 326 326 - 112-5625-51210 CAR ALLOWANCE - - - - 112-5625-51220 PHONE ALLOWANCE 6,244 9,300 9,300 8,400 112-5625-51230 CLOTHING ALLOWANCE - - - 720 112-5625-51310 TMRS 58,316 69,628 69,628 69,338 112-5625-51410 HOSPITAL& LIFE INSURANCE 53,141 95,279 95,279 95,260 112-5625-51420 LONG-TERM DISABILITY 1,026 1,686 1,686 1,807 112-5625-51440 FICA 44,434 51,546 51,546 51,038 112-5625-51450 MEDICARE 10,392 12,056 12,056 11,936 112-5625-51470 WORKERS COMP PREMIUM 3,602 5,953 5,953 3,773 112-5625-51480 UNEMPLOYMENT COMP (TWC) 1,351 4,320 4,320 4,590 PERSONNEL SERVICES 910,095 1,068,684 1,068,684 1,069,338 SUPPLIES 112-5625-52010 OFFICE SUPPLIES 3,838 5,936 5,936 5,836 112-5625-52070 COMPUTER SOFTWARE - - - - 112-5625-52130 TOOLS/EQUIP (NON-CAPITAL) 11,793 24,470 24,470 21,460 112-5625-52210 JANITORIAL SUPPLIES 22,798 33,448 33,448 36,103 112-5625-52250 MEDICAL&SURGICAL 3,465 4,980 4,980 4,420 112-5625-52310 FUEL& LUBRICANTS - 7,625 7,625 3,990 112-5625-52610 RECREATIONAL SUPPLIES 80,534 102,655 102,655 101,740 112-5625-52650 RECREATION MERCHANDISE 2,300 9,900 9,900 5,325 112-5625-52710 WEARING APPAREL& UNIFORMS 3,317 5,350 5,350 5,750 112-5625-52810 FOOD SUPPLIES 989 1,200 1,200 1,200 112-5625-52990 OTHER - - - - SUPPLIES 129,033 195,564 195,564 185,824 MATERIALS FOR MAINTENANCE 112-5625-54530 HEAVY EQUIPMENT 7,308 17,040 17,040 18,690 112-5625-54650 COMMUNICATIONS - - - - 112-5625-54810 COMPUTER HARD/SOFTWARE - - - - 112-5625-54910 BUILDINGS 30,415 37,920 37,920 106,920 MATERIALS FOR MAINTENANCE 37,723 54,960 54,960 125,610 CONTRACTUAL SERVICES 112-5625-56040 SPECIAL SERVICES 63,754 76,080 76,080 95,650 112-5625-56080 ADVERTISING 58,220 91,516 91,516 89,791 112-5625-56110 COMMUNICATIONS - - - 1,800 112-5625-56140 REC CLASS EXPENSES (REC CTR) 103,426 138,100 138,100 116,700 112-5625-56180 RENTAL 5,299 8,280 8,280 3,300 112-5625-56210 TRAVEL&TRAINING 19,032 29,000 29,000 22,700 112-5625-56250 DUES&SUBSCRIPTIONS 2,351 8,578 8,578 8,135 112-5625-56310 INSURANCE 16,723 20,000 20,000 27,000 112-5625-56360 ACTIVENET ADMINISTRATIVE FEES 39,471 50,000 50,000 56,000 112-5625-56610 UTILITIES-ELECTRIC 108,048 130,000 130,000 98,970 112-5625-56630 UTILITIES-WATER 20,102 20,000 20,000 20,000 112-5625-56660 UTILITIES-GAS - - - - CONTRACTUAL SERVICES 436,427 571,554 571,554 540,046 11 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 112-4B SALES TAX REVENUE FUND 4B RECREATION CENTER 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED CAPITAL OUTLAY 112-5625-58510 MOTOR VEHICLES - 65,000 65,000 - 112-5625-58830 FURNITURE & FIXTURES - - - - 112-5625-58850 MAJOR TOOLS& EQUIPMENT - - - - 112-5625-58910 BUILDINGS - 44,234 44,234 48,000 CAPITAL OUTLAY - 109,234 109,234 48,000 4B RECREATION CENTER 1,513,278 1,999,996 1,999,996 1,968,818 12 A • Under the Parks and Recreation Department, the Recreation Division manages the maintenance of Stonehaven House.This division ensures ongoing preservation of Wylie's past by maintaining the historic site. Similar to the Brown House, a visit to the Stonehaven House provides another rare opportunity to glimpse into the City's rich, historical background. Acco plish eats for FY2018 V Collaborated with the Wylie Historical Society on house improvements. Strategic or' Co unity Focused overn ent; Culture;Planning anage ent •bjectives for FY2019 • Continue to collaborate with the Wylie Historical Society on house improvements. Strate,k oats: Co unity Focused overn ent; Culture;Planning ratea ent • Perform a study to consider possible uses for the house and to identify future improvements. Strategic oals: Co unity Focused overn ent; Planning and.e ent 13 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 112-4B SALES TAX REVENUE FUND 4B STONEHAVEN HOUSE 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED SUPPLIES 112-5627-52010 OFFICE SUPPLIES - - - - 112-5627-52070 COMPUTER SOFTWARE - - - - 112-5627-52130 TOOLS/EQUIP (NON-CAPITAL) - - - - 112-5627-52210 JANITORIAL SUPPLIES - 1,200 1,200 - 112-5627-52250 MEDICAL&SURGICAL - - - - 112-5627-52310 FUEL& LUBRICANTS - - - - 112-5627-52610 RECREATIONAL SUPPLIES - - - - 112-5627-52650 RECREATION MERCHANDISE - - - - 112-5627-52710 WEARING APPAREL& UNIFORMS - - - - 112-5627-52810 FOOD SUPPLIES - - - - 112-5627-52990 OTHER - - - - SUPPLIES - 1,200 1,200 - MATERIALS FOR MAINTENANCE 112-5627-54210 STREETS&ALLEYS - - - - 112-5627-54510 MOTOR VEHICLES - - - - 112-5627-54530 HEAVY EQUIPMENT - - - - 112-5627-54630 TOOLS & EQUIPMENT - - - - 112-5627-54650 COMMUNICATIONS - - - - 112-5627-54810 COMPUTER HARD/SOFTWARE - - - - 112-5627-54910 BUILDINGS - 17,500 17,500 5,000 MATERIALS FOR MAINTENANCE - 17,500 17,500 5,000 CONTRACTUAL SERVICES 112-5627-56040 SPECIAL SERVICES - 2,200 2,200 - 112-5627-56080 ADVERTISING - - - - 112-5627-56110 COMMUNICATIONS - - - - 112-5627-56140 REC CLASS EXPENSES (SH) - - - - 112-5627-56180 RENTAL - - - - 112-5627-56210 TRAVEL&TRAINING - - - - 112-5627-56250 DUES&SUBSCRIPTIONS - - - - 112-5627-56310 INSURANCE - - - 500 112-5627-56360 ACTIVENET ADMINISTRATIVE FEES - - - - CONTRACTUAL SERVICES - 2,200 2,200 500 4B STONEHAVEN HOUSE - 20,900 20,900 5,500 14 • This department reflects expenditures incurred by the City's 4B Sales Tax Revenue Fund, as a single entity, in the conduct of its operations. These expenditures include debt service payments, etc. 15 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 112-4B SALES TAX REVENUE FUND COMBINED SERVICES 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED CONTRACTUAL SERVICES 112-5000-56040 SPECIAL SERVICES - 7,278 7,278 36,330 112-5000-56310 INSURANCE - - - - CONTRACTUAL SERVICES - 7,278 7,278 36,330 OTHER FINANCING (USES) 112-5000-59125 TRANSFER TO RECREATION FUND - - - - 112-5000-59132 TRANSFER TO 4B DEBT SERVICE 386,000 392,150 392,150 385,650 OTHER FINANCING (USES) 386,000 392,150 392,150 385,650 COMBINED SERVICES 386,000 399,428 399,428 421,980 16 City Of Wylie Fund Summary 4B Debt Service Funds Audited 4B Debt Service Funds Ending Balance 09/30/17 $ 208,683 Projected '18 Revenues 392,150 Available Funds 600,833 Projected '18 Expenditures (392,150) Estimated Ending Fund Balance 09/30/18 $ 208,683 Estimated Beginning Fund Balance - 10/01/18 $ 208,683 Proposed Revenues '19 385,650 Proposed Expenditures '19 (385,650) Estimated Ending Fund Balance 09/30/19 $ 208,683 17 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 313-4B DEBT SERVICE FUND 2013 REVENUES 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED INTEREST INCOME 313-4000-46110 ALLOCATED INTEREST EARNINGS 449 - - - 313-4000-46140 TEXPOOL INTEREST - - - - 313-4000-46143 LOGIC INTEREST - - - - 313-4000-46210 BANK MONEY MARKET INTEREST - - - - TOTAL INTEREST INCOME 449 - - - OTHER FINANCING SOURCES 313-4000-49131 TRANSFER FROM SPECIAL REVENUE - - - - 313-4000-49132 TRANSFER FROM 4B REVENUE 386,000 392,150 392,150 385,650 313-4000-49300 BOND PREMIUM FROM DEBT ISSUE - - - - 313-4000-49500 BONDS ISSUED - - - - TOTAL OTHER FINANCING SOURCES 386,000 392,150 392,150 385,650 TOTAL REVENUES 386,449 392,150 392,150 385,650 18 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2018-2019 313-4B DEBT SERVICE FUND 2013 COMBINED SERVICES 2016-2017 2017-2018 2017-2018 2018-2019 ACTUAL BUDGET PROJECTED PROPOSED DEBT SERVICE&CAP. REPL 313-5000-57110 DEBT SERVICE-BOND DEBT 310,000 325,000 325,000 325,000 313-5000-57210 DEBT SERVICE-INTEREST 75,050 67,150 67,150 60,650 313-5000-57310 DEBT SERVICE-FISCAL AGENT FEES - - - - 313-5000-57420 BOND ISSUE COSTS - - - - TOTAL DEBT SERVICE &CAP. REPL 385,050 392,150 392,150 385,650 TOTAL COMBINED SERVICES 385,050 392,150 392,150 385,650 19 CITY OF WYLIE 4B SALES TAX SUPPORTED DEBT DEBT SERVICE REQUIREMENTS FISCAL YEAR 2018-2019 Required Required Total Principal Interest Required 2018-2019 2018-2019 2018-2019 GENERAL OBLIGATION BONDS (FUND 313): 2013 325,000 60,650 385,650 TOTAL 325,000 60,650 385,650 20 CITY OF WYLIE 4B SALES TAX SUPPORTED DEBT TOTAL DEBT SERVICE REQUIREMENTS Period Total Ending Principal Interest Debt Service GENERAL OBLIGATION BONDS(FUND 313): 9/30/2019 325,000 60,650 385,650 9/30/2020 335,000 54,050 389,050 9/30/2021 345,000 47,250 392,250 9/30/2022 345,000 38,625 383,625 9/30/2023 360,000 28,050 388,050 9/30/2024 370,000 17,100 387,100 9/30/2025 385,000 5,775 390,775 TOTAL 2,465,000 251,500 2,716,500 21 I Wylie Parks and Recreation Facilities Development Corporation (48) AGENDA REPORT Meeting Date: September 11,2018. Item Number: 3 —4B Agenda Department: City Secretary-4B Secretary (City Secretary's Use Only) Prepared By: City Secretary Date Prepared: August 28, 2018 Budgeted Amount: Exhibits: 4B Bylaws and Amendments Subject Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) Officers and appoint a Chair and Vice Chairman from its board members for a term beginning January 1, 2019 and ending December 31,2020. Recommendation A motion to appoint as Chairman and as Vice Chairman; and Mindy Manson as President; Chris Hoisted as Vice-President; Melissa Beard as Treasurer, and Stephanie Storm as Secretary of the Wylie Parks and Recreation Facilities Development Corporation (4B) for a term beginning January 1, 2019 and ending December 31, 2020. (2 year term) Discussion Article II, Section 1. (d) states; "The Corporation Board will chose from among its members a Chairman of the Board and a Vice Chairman of the Board. The Chairman will preside at all board meetings and the Vice Chairman will serve in the absence of the Chairman". Currently,Mayor Hogue holds the position of 4B Chair and Dan Chesnut serves as Vice Chair. Article III, Section 1. (a) The amended states that the officers of the Corporation shall appoint a president, a vice president, a secretary and a treasurer and such other officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the President shall not hold the office of Vice President or Secretary. Terms of the office shall be two years with the right of an officer to be reappointed. Section 2 of Article III explains the duties of the officers and designates that the president shall be the chief operating executive officer of the corporation, and subject to the authority of the Board,the president shall be in general charge of the properties and affairs of the corporation and execute all contracts, conveyances, franchises, bonds, deeds, assignments,mortgages,notes and other instruments in the name of the Corporation. The City Manager of the City of Wylie shall be president. Page 1 of 2 Page 2 of 2 Section 3 designates the Asst. City Manager as the first vice president Section 4 designates the Finance Director as Treasurer Section 5 designates the City Secretary as the Secretary. Current officers serving are: Mindy Manson, President; Chris Hoisted, Vice President; Melissa Beard, Treasurer, and Stephanie Storm, Secretary. Pursuant to this article, the board should appoint all officers for a 2 year term. A copy of the 4B Bylaws and amendments thereto are attached for your review. All new appointments will begin January 1, 2019 and end December 31, 2020 Current Wylie Parks and Recreation 4B Board members include: Emmett Jones, Dan Chesnut, Phillip Gilbert, Mayor Eric Hogue, Mayor Pro Tem Keith Stephens, Councilman Matthew Porter, and Councilman David Dahl. BYLAWS OF WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION ARTICLE I PURPOSE AND POWER Section 1. Purpose. The Corporation is incorporated for the purposes set forth in Article Four if its Articles of Incorporation, the same to be accomplished on behalf of the City of Wylie, Texas (the 'City') as its duly constituted authority and instrumentality in accordance with the Development Corporation Act of 1979, as amended, Article 5190.6, Vernon's Ann. Civ. St., as amended, (the 'Act'), and other applicable laws. Section 2. Powers. In the fulfillment of its corporate purpose, the Corporation shall be governed by Section 4B of the Act, and shall have all powers set forth and conferred in its Articles of Incorporation, in the Act, and in other applicable law, subject to the limitations prescribed therein and herein and to the provisions thereof and hereof. ARTICLE II BOARD OF DIRECTORS • Section 1. Powers, Numbers and Term of Office (a) The property and affairs of the Corporation shall be managed and controlled by a Board of Directors (the 'Board') under the guidance and direction of the Wylie City Council and, subject to the restrictions imposed by law, by the Articles of Incorporation, and by these Bylaws, the Board shall exercise all of the powers of the Corporation. (b) The Board shall consist of seven (7) directors, each of whom shall be appointed by the City Council (the 'City Council') of the City and must be residents of the City of Wylie. Each director shall occupy a place (individually, the `Place' and collectively, the 'Places') as designated herein. Places 1-4 are designated for the City Page 1 of 9 Councilmember Directors and Places 5-7 are designated for Citizen Boardmembers, of which at least one of the members will be appointed from the Park Board, and one member appointed from the Library Board. These appointments will be classified as citizenmember directors. (c) The directors constituting the first Board shall be those directors named in the Articles of Incorporation. Successor directors shall have the qualifications, shall be of the classes of directors, and shall be appointed to the terms set forth in the Articles of Incorporation. (d) The Corporation Board will chose from among its members a Chairman of the Board and a Vice Chairman of the Board. The Chairman will preside at all board meetings and the Vice Chairman will serve in its absence of the Chairman. (e) Any director may be removed from office by the City Council at will. Section 2. Meetings of Directors. The directors may hold their meetings at such place or places in the City as the Board may from time to time determine; provided, however, in the absence of any such determination by the Board, the meetings shall be held at the principal office of the Corporation as specified in Article V of these Bylaws. Section 3. Notice of Meetings. (a) Regular meetings of the Board shall be held without the necessity of notice to the directors at such times and places as shall be designated from time to time by the Board. Special meetings of the Board shall be held whenever called by the Chairman of the Board, a majority of the directors, or by a majority of the City Council. (b) The secretary shall give notice to each director of each special meeting in person or by mail, telephone or by facsimile, at least two (2) hours before the meeting. Unless otherwise indicated in the notice thereof, any and all matters pertaining to the purposes of the Corporation may be considered and acted upon at a special meeting. At any meeting at which every director shall be present, even though without any notice, any matter pertaining to the purpose of the Corporation may be considered and acted upon consistent with applicable law. (c) Whenever any notice is required to be given to the Board, said notice shall be deemed to be sufficient if delivered to their home address in a sealed wrapper addressed to the person entitled thereto or by depositing same in a post office box in a sealed post-paid wrapper addressed to his or her post office address as it appears on the books of the Corporation, and such notice shall be deemed to have been given on the day of such mailing or delivery. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business on the grounds Page 2 of 9 that the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting need be specified in the notice of such meeting, unless required by the Board. A waiver of notice in writing, signed by the person or persons entitled to said notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Section 4. Open Meetings Act. All meetings and deliberations of the Board shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with the Texas Open Meeting Act, Article 6252-17, Vernon's Ann. Civ. St., as amended. Section 5. Quorum. A majority of the directors shall constitute a quorum to conduct official business of the Corporation. The act of a majority of the directors present at a meeting at which a quorum is in attendance shall constitute the act of the Board and of the Corporation, unless the act of a greater number is required by law. Section 6. Conduct of Business. (a) At the meetings of the Board, matters pertaining to the business of the Corporation shall be considered in accordance with rules of procedure as from time to time prescribed by the Board. (b) At all meetings of the Board, the Chairman of the Board shall preside. In the absence of the Chairman, the Board Vice Chairman shall preside. (c) The chairman will be a voting member of the board. (d) The secretary of the Corporation shall act as secretary of all meetings of the Board, but in the absence of the secretary, the presiding officer may appoint any person to act as secretary of the meeting. Section 7.' Committees of the Board. The Board may designate two (2) or more directors to constitute an official committee of the Board to exercise such authority of the Board. It is provided, however, that all final, official actions of the Corporation may be exercised only by the Board. Each committee so designated shall keep regular minutes of the transactions of its meetings and shall cause such minutes to be recorded in books kept for that purpose in the principal office of the Corporation. Section 8. Compensation of Directors. Directors shall not receive any salary or compensation for their services as directors. However, they shall be reimbursed for their actual expenses incurred in the performance of their official duties as directors. Page 3 of 9 ARTICLE III OFFICERS Section 1. Titles and Terms of Office (a) The officers of the Corporation shall be a chairman and vice-chairman of the board of directors, a president, a first vice president, a secretary and a treasurer, and such other officers as the Board may from time to time elect or appoint. Terms of office shall be two (2) years with the right of an officer to be reappointed. The Board shall select from its members a Chairman of the Board and a Vice-Chairman of the Board. (b) All officers shall be subject to removal from office at any time by vote of a majority of the City Council. (c) A vacancy in the office of any officer shall be filed by a vote of a majority of the directors and the City Council. Section 2. Powers and Duties of the President. The president shall be the chief operating executive officer of the Corporation, and, subject to the authority of the Board, the president shall be in general charge of the properties and affairs of the Corporation, and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages. notes and other instruments in the name of the Corporation. The City Manager of the City of Wylie shall be president. Section 3. Vice President. The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act, in their respective order. Any action taken by the vice president in the performance of the duties of the president shall be 'conclusive -evidence of the absence or inability to act of the president at the time such action was taken. The Assistant to the City Manager shall be the first vice- president. Section 4. Treasurer. The treasurer shall have the responsibility to see to the handling, custody, and security of all funds and securities of the Corporation in accordance with these bylaws. when necessary or proper, the treasurer may endorse and sign, on behalf of the Corporation, for collection or issuance, checks, notes and other obligations in or drawn upon such bank, banks or depositories a shall be designated by the Board consistent with these Bylaws. The treasurer shall see to the entry in the books of the Corporation full and accurate accounts of all monies received and paid out on account of the Corporation. The treasurer shall, at the expense of the Corporation, give such bond for the faithful discharge of his/her duties in such form and amount as the Board or the City Council may require. The Director of Finance of the City shall be Page 4 of 9 treasurer. All check writing authority will follow applicable City policies concerning authorizations, signatures and disbursements. Section 5. Secretary. The secretary shall keep the minutes of all meetings of the Board in books provided for that purpose, shall give and serve all notices, may sign with the president in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages,notes and other documents and instruments, except the books of account and financial records, securities, and such other books and appears as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation during business hours, and shall in general perform all duties incident to the office of secretary subject to the control of the Board. The City Secretary shall be the secretary. Section 6. Any assistant treasurer and any assistant secretaries may, at the option of the Board, be employees of the City and the legal counsel shall be the attorney for the City and he shall designate any other attorney needed by the Corporation. Section 7. Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for their actual expenses incurred in the performance of their official duties as officers. ARTICLE IV FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS Section 1. Facilities Capital Improvement Plan (a) It shall be the duty and obligation of the Board to finance and implement the "Community Services Facilities Capital Improvement Plan' as adopted by the Wylie City Council. (b) In carrying out its obligations under section (a), the Corporation shall be authorized to exercise all rights and powers granted under the act, including, but not limited to Section 4B thereof. (c) The Board shall periodically submit reports to the City Council as to the status of its activities in carrying out its obligations under this Section. Page 5 of 9 (d) Any and all agreements between the Corporation and other parties shall be authorized, executed, approved, and delivered in accordance with applicable law. Section 2. Multi-Year Financial Plan (the 'Plan'). Prior to the beginning of the Fiscal Year, the president will submit a Multi-Year Financial Plan to the City Council for approval. The Plan will detail the utilization, investment and expenditure of funds and Debt scheduling for the Corporation. The Plan will serve as the financial guide for the corporation. The Board will approve the plan prior to the adoption of the Corporation's fiscal budget. Section 3. Annual Corporate Budget. Prior to the commencement of each Fiscal Year of the Corporation, the Board shall adopt a proposed budget of expected revenues from sources set out in Section 6 of this article and proposed expenditures for the next ensuing fiscal year. The budget shall contain such classifications and shall be in such form as may be prescribed from time to time by the City Council. The president shall submit the budget to the City Council for approval prior to submittal to the Board for final adoption. The projection of revenues and all expenditures in the annual corporate budget will follow the guidelines outlined in the Multi-Year Financial Plan as adopted by the Board and the City Council. The budget will include administrative overhead, expenses and debt service. Section 4. Books, Records, Audits. (a) The Corporation shall keep and properly maintain, in accordance with generally accepted accounting principals, complete books, records, accounts, and financial statements pertaining to its corporate funds, activities, and affairs. (b) At the direction of the City Council, the books, records, accounts, and financial statements of the Corporation may be maintained for the Corporation by the accountants, staff and personnel of the City. (c) The Corporation, or the City if the option described in subsection (b) is selected, shall cause its books, records, accounts, and financial statements to be audited at least once each fiscal year by an outside, independent, auditing and accounting firm selected by the City Council and approved by the Board. Such an audit shall be at the expense of the Corporation. Section 5. Deposit and Investment of Corporation Funds. (a) All proceeds from loans or from the issuance of bonds, notes, or other debt instruments ('Obligations') issued by the Corporation shall be deposited and invested as provided in the resolution, order, indenture, or other documents authorizing or relating to their execution or issuance. (b) Subject to the requirements of contracts, loan agreements, indentures or other agreements securing Obligations, all other monies of the Corporation, if any, shall be Page 6 of 9 deposited, secured, and/or invested in the manner provided for the deposit, security, and/or investment of the public funds of the City. The Board, with City Council approval, shall designate the accounts and depositories to be created and designated for such purposes, and the methods of withdrawal of funds there from for use by and for the purposes of the corporation upon the signature of its treasurer and such other persons as the Board designates. The accounts, reconciliation, and investment of such funds and accounts shall be performed by the Department of Finance of the City. Section 6. Expenditures of Corporate Money. The sales and use taxes collected pursuant to Section 4B of the Act and proceeds from the investment of funds of the Corporation, the proceeds from the sale of property, and the proceeds derived from the sale of Obligations, may be expended by the Corporation for any of the purposes authorized by the Act, subject to the following limitations: (i) Expenditures from the proceeds of Obligations shall be identified and described in the orders, resolutions, indentures, or other agreements submitted for the approval by the City Council prior to the execution of loan or financing agreements or the sale and delivery of the Obligations to the purchasers thereof required by Section 7 of this Article; (ii) Expenditures that may be made from a fund created with the proceeds of Obligations, and expenditures of monies derived from sources other than the proceeds of Obligations may be used for the purpose of financing-or_ otherwise providing one or more "Projects', as defined in Section 4B of the act. Expenditures shall be detailed in the Corporation's annual budget as approved by City Council and Board resolutions; (iii) All proposed expenditures shall be made in accordance with and shall be set forth in the Corporation's annual budget required by Section 3 of this Article or in contracts meeting the requirements of Section 1(d) of this Article. Section 7. Issuance of Obligations. No obligations, including refunding obligations, shall be authorized or sold and delivered by the Corporation unless the City Council shall approve such Obligations by action taken prior to the date of sale of the obligations. Page 7 of 9 ARTICLE V MISCELLANEOUS PROVISIONS Section 1. Principal Office. (a) The principal office and the registered office of the Corporation shall be the registered office of the Corporation specified in the Articles of Incorporation. (b) The Corporation shall have and shall continually designate a registered agent at its office, as required by the Act. Section 2. Fiscal Year. The fiscal year of the Corporation shall be the same as the fiscal year of the City. Section 3. Seal. The Seal of the corporation shall be determined by the Board of Directors. Section 4. Resignations. Any director or officer may resign at any time. Such resignation shall be amended in writing and shall take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the Secretary. The acceptance of resignation shall not be necessary to make it effective, unless expressly so provided in the resignation. Section 5. Approval or Advice and Consent of the City Council. To the extent that these Bylaws refer to any approval by the City or refer to advice and consent by the City Council, such advice and consent shall be evidenced by one for the following; resolution, minute order or motion duly adopted by the City Council. Section 6. Services of City Staff and Officers. Subject to the authority of the City Manager under the Charter of the City, the Corporation shall utilize the services and the staff employees of the City. All requests for staff time or inquiries of Staff will be requested through the City Manager's Office. The Corporation shall pay reasonable compensation to the City for such services, and the performance of such services does not materially interfere with the other duties of such personnel of the City. Section 7. Indemnification of Directors, Officers and Employees. (a) As provided in the Act and the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code), a governmental unit and its actions are governmental functions. Page 8 of 9 (b) The Corporation shall indemnify each and every member of the Board, its Officers and its employees, and each member of the City Council and each employee of the City, to the fullest extent permitted by law, against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. The attorney for the Corporation is authorized to provide a defense for members of the Board, officers, and employees of the Corporation. ARTICLE VI EFFECTIVE DATE, AMENDMENTS Section 1. Effective Date. These Bylaws shall become effective upon the occurrence of the following events: (1) the approval of these Bylaws by the City Council; and (2) the adoption of these Bylaws by,the Corporation Board. Section 2. Amendments to Articles of Incorporation and Bylaws. The Articles of Incorporation of the Corporation and these Bylaws may be amended only in the manner provided in the Articles of Incorporation and the Act. Page 9 of 9 AMENDMENTS TO BYLAWS OF WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION The following Sections of the Bylaws of Wylie Park and Recreation Facilities Development Corporation adopted by Resolution 95-01 are amended as set forth below: Article II — Board of Directors, Section 1 — Powers, Numbers and Term of Office, Subsections (b) and (c) are amended to read as follows: (b) The Board shall consist of seven (7) directors, each of whom shall be appointed by the City Council (the "City Council") of the City and must be residents of the City of Wylie. Each director shall occupy a place (individually, the "Place" and collectively, the "Places") as designated herein. Places 1-4 are designated for the City Councilmember Directors and Places 5-7 are designated for Citizen Board members, of which at least one of the members will be appointed from the Park Board. These appointments will be classified as citizen member directors. (c) Each member of the Board shall be appointed by the City Council for a two (2) year term. Any vacancy occurring before a term is completed shall be filled by appointment by the City Council as set forth in the Articles of Incorporation. All directors shall have the qualifications set forth herein and in the Articles of Incorporation. Article II — Board of Directors, Section 3 — Notice of Meetings is amended to read as follows: Section 3. Notice of Meetings. To the extent that the Open Meetings Act conflicts with the provisions of this section, the Open Meetings Act shall govern. (a) Regular meetings and Special meetings of the Board shall be held, following written notice to the Directors by the City Secretary, at such times and places as shall be designated from time to time by the Board. Written notice to each Director may be provided by first class mail, electronic mail or hand delivery and shall be considered provided on the day it is sent and the written notice shall be sent on or before the date the notice of the meeting is posted at City Hall in accordance with the Open Meetings Act. Special Meetings of the Board shall be held whenever called by the Chair of the Board, by a majority of the directors, by the Mayor of the City, or by a majority of the City Council. Nothing contained in this Section 3 shall vitiate the notice requirements contained in Section 4 hereafter. (b) The City Secretary shall give notice to each director of each Special Meeting in person, by mail, by electronic mail, or telephone, at least seventy two (72) hours before the meeting, unless deemed an emergency meeting by Section 551.045 of the Open Meetings Act. Such notice shall be considered provided on the day it is sent or on the day it is verbally conveyed or on the day a voice message is left with the notice information. Unless otherwise indicated in the notice thereof, any and all matters Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 2 of 6 pertaining to the purposes of the Corporation may be considered as acted upon at a Special Meeting. At any meeting at which every director shall be present, even though without notice, any matter pertaining to the purpose of the Corporation may be considered and acted upon consistent with applicable law. Whenever any notice is required to be given to the Board, said notice shall be deemed to be sufficient if given by depositing the same in a post office box in a sealed postpaid wrapper addressed to the person entitled thereto at his or her post office address as it appears on the books of the Corporation or said notice shall be deemed sufficient if sent by electronic mail to the person entitled thereto at his or her electronic mail address as it appears on the books of the Corporation. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called or convened. Article II — Board of Directors, Section 4 — Open Meetings Act is amended to read as follows: Section 4. Open Meetings Act. Notwithstanding anything contained herein to the contrary, all meetings and deliberations of the Board shall be called, convened, held and conducted, and notice shall be given to the public, in accordance with the Texas Open Meetings Act, Texas Government Code (Vernon's) Chapter 551, as amended (herein referred to as the"Open Meetings Act"). Article II —Board of Directors, Section 9 — Powers and Duties of the Chairman and Vice Chairman of the Board is added to read as follows: Section 9. Powers and Duties of the Chairman and Vice Chairman of the Board. The Chairman of the Board (the "Chair") shall be the presiding officer of the Board with the following authority: (a) Shall preside over all meetings of the Board. (b) Shall vote on all matters coming before the Board. (c) Shall have the authority, upon notice to the members of the Board as set forth herein, to call a special meeting of the Board when in his or her judgment such a meeting is required. (d) Shall have the authority to appoint, with Board approval, standing committees to aid and assist in its business undertakings or other matters incidental to the operations and functions of the Board. Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 3 of 6 (e) Shall have the authority to appoint, with Board approval, ad hoc committees which may address issues of a temporary nature of concern or which have a temporary affect on the business of the Board. In addition to the above mentioned duties, the Chair shall perform all duties incidental to the office, and such other duties as shall be prescribed from time to time by the Board. The Vice Chair shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the Chair of the Board during that officer's absence or inability to act. Any action taken by the Vice Chair in the performance of the duties of the Chair of the Board shall be conclusive evidence of the Chair's absence or inability to act as Chair at the time such action was taken. Article III — Officers, Section 1 — Titles and Terms of Office and Section 3 — Vice President is amended to read as follows: Section 1. Titles and Terms of Office. (a) The officers of the Corporation shall be a President, a Vice President, a Secretary and a Treasurer, and such other officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the President shall not hold the office of Vice President or Secretary. Terms of office shall be two (2) years,with the right of an officer to be reappointed. (b) All officers shall be elected by and be subject to removal from office at any time by a vote of a majority of the entire Board. (c) A vacancy in the office of any officer shall be filled for the remaining term by a vote of a majority of the entire Board. (d) All officers shall be subject to removal from office at any time by a vote of the majority of the City Council. Section 3. Vice President. The Vice President shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act. Any action taken by the Vice President in performance of the duties of the President shall be conclusive evidence of the absence or inability to act of the president at the time such action was taken. The Assistant City Manager shall be the Vice President. Article IV — Functional Corporate Duties and Requirements, Section 1 — Facilities Capital Improvement Plan and Section 2 — Multi-Year Financial Plan are hereby amended to read as follows: Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 4 of 6 Section 1. Facilities Capital Improvement Plan. (a) It shall be the duty and obligation of the Board to finance and implement the Facilities Capital Improvement Plan as adopted by the Wylie City Council. (b) In carrying out its obligations under Section (a), the Corporation shall be authorized to exercise all rights and powers granted under the Act, including, but not limited to Section 4B thereof. (c) The President shall periodically submit reports to the City Council as to the status of its activities in carrying out its obligations under this Section. (d) Any and all agreements between the Corporation and other parties shall be authorized, executed, approved, and delivered in accordance with applicable law. Section 2. Multi-Year Financial Plan (the "Plan'). Prior to the beginning of the Fiscal Year, the President will submit a Multi-Year Financial Plan to the City Council for approval. The Plan will detail the utilization, investment and expenditure of funds and Debt scheduling for the Corporation. The Plan will serve as the financial guide for the corporation. The Board will approve the plan prior to or contemporaneously with the adoption of the Corporation's fiscal budget. Article V — Miscellaneous Provisions, Section 4 — Resignations and Section 7 — Indemnification of Directors, Officers and Employees are hereby amended to read as follows: Section 4. Resignations. Any director or officer may resign at any time. Such resignation shall be tendered in writing and shall take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the Secretary. The acceptance of resignation shall not be necessary to make it effective, unless expressly so provided in the resignation. Any director no longer serving in the capacity for which he was appointed will be deemed resigned and a qualified replacement will be appointed by the City Council. Section 7. Indemnification of Directors, Officers and Employees. (a) As provided in the Act and the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code, as it exists or may be amended), a governmental unit and its actions are governmental functions. (b) The Corporation shall indemnify each and every member of the Board, its officers and its employees, and each member of the City Council and each employee of the City, to the fullest extent permitted by law, against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. The Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 5 of 6 attorney for the Corporation is authorized to provide a defense for members of the Board, officers, and employees of the Corporation. Adopted this 6th day of December,2005. ' Iy Ch an of the Board Print Name: John Mondy Attest: A Secretary of the orporation Print Name: Carole Ehrlich APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE BY RESOLUTION NUMBER 2005-37(R) ON THE 6th DAY OF DECEMBER,2005. Ma r of the ity Wylie, Texas ,�``�; s 8 ,��rame: John Mondy :',/,- 0.... „f,, •-. .,- Attest: r . R `tea City ecretary .,.4.1/.. yV ,.` Print Name: Carole Ehrlich 'ti,x z, ;_l`' Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 6 of 6