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09-10-2018 (Parks & Recreation) Minutes IN CITY OF WYLIE Parks and Recreation Board Meeting Minutes Monday,September 10,2018—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Robinson called the meeting to order at 6:30 p.m. with Board Member Rose, Board Member Dean, Board Member Jones, and Board Member Gilbert in attendance. Board Member Chesnut and Board Member Kinser were absent. Board Member Dean arrived at 6:45 p.m. Staff members present were Parks and Recreation Director Robert Diaz and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the August 13, 2018 Regular Meeting. Board Action: Board Member Gilbert made a motion to approve the minutes from the August 13, 2018 regular meeting. Board Member Jones seconded the motion, and a vote was taken and passed 4-0. 2. Consider and act upon the vendor application for the Wylie P.O.L.I.C.E. Club Coed Softball Tournament event to be held at Founders Park on November 4, 2018. Board Action: Board Member Rose made a motion to approve the vendor application for the Wylie P.O.L.I.C.E. Club Coed Softball Tournament event to be held at Founders Park on November 4, 2018. Board Member Gilbert seconded the motion, and a vote was taken and passed 4-0. 3. Consider and act upon recommending a location for a proposed cell tower in Community Park. Director Diaz reviewed with the Board all the location options and process for placing a cell tower in Community Park. The Board had concerns on any locations near the public due to safety concerns or that could visually distract park patron's view of the park. Board Member Gilbert suggested that a location located away from park view should be considered. 111 Board Action: Board Member Rose made a motion to table the item to recommend a cell tower in Community Park to a future meeting for consideration. Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0. DISCUSSION ITEMS Master Plan Steering Committee update. • Director Diaz advised the Board that the initial Steering Committee meeting was held on August 28, 2018. The meeting was well attended and the consultant received some good input. The Board was then reminded of the Visioning Meetings that will be held on September 27 and October 4. Director Diaz also commented that a date had not yet been determined for the benchmark tour and the online citizen survey should go out in Mid-October. • Review of Twin Lakes/Southbrook Trail connection. Director Diaz reviewed the site plan for the trail connection between Twin Lakes and Southbrook Parks and the future proposed loop trail located in Twin Lakes Park. Due to the cost estimates being lower than the anticipated budget, staff will work with the consultant to possibly add more trail to the project. The Board had positive comments on the location and size of the trail. There was some consensus from the Board that the existing four foot sidewalks located in Twin Lakes Park should remain and budgeted funds be spent on any new trail. Director Diaz concurred with that approach and would pass that information to the consultant. • Update of Municipal Complex Trail Lighting Plan. Director Diaz followed up with the Board from the last meeting on the reasons for not utilizing solar power for the Municipal Complex Trail. Due to having to install electrical service to lights in the dark areas of the trail, it makes financial sense to just install electrical service for all of the lights. The lights will be LED and require less electricity and be able to be controlled by the current Musco Control-Link system. The Control-Link system will provide control of the lights where power use can be monitored more closely, resulting in using less electricity. • Update of the Proposed Trails on the new Collin College Campus Director Diaz reviewed the final trail plan for the initial phase of the Collin College Campus. The initial phase will include some trail on the south side of the new campus, along Country Club Rd. and the west along Springwell Dr. The Board asked when the improvements will be made. Director Diaz said construction on the campus will start in September 2018, he has not yet been provided a time on when the improvements will be completed. He commented that he would pass on to the Board when the trail work is underway and completed. • Projects update. Director Diaz reviewed the current status of the park projects. Many of the projects have been completed or are underway. Board Chairperson Robinson expressed the need to have a couple of items on the agenda for the next meeting. She wanted to discuss a Parks and Recreation Board event and she would like the status of the Parks and Recreation Foundation. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Rose. Board Member Gilbert seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at 8:04 p.m. • Minutes September 8, 2018 Wylie Parks and Recreation Board Meeting Page 2 ATTEST Janet Hawkes, Parks Board Secretary �,Id i Robinson, Parks Board Chairman Minutes September 8, 2018 Wylie Parks and Recreation Board Meeting Page 3