10-20-2016 (Public Arts Advisory) Minutes _Mc Public Arts Advisory Board
ICITY OF WYLIE
Minutes
Regular Meeting
October 20, 2016 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:00 p.m. by Chair Lynn Grimes. Board
members present included: Lynn Grimes, Nancy Peirce, Michael Schwerin, Michelle Pugh, Anita Jones,
Lisa Green and Brooke Lopez.
Staff present included: Carole Ehrlich, board liaison.
DISCUSSION ITEMS
• Update and discussion regarding the 2016 Wylie Arts Festival. (C. Ehrlich,
PAAB Liaison)
Executive Summary
Board Liaison Ehrlich provided lists of vendor applicants for each of the three booth sizes. She
reported the selection panel would meet after the regular meeting tonight to review and approve
vendors. She reported in lieu of the community canvas activity, the Wylie Art Gallery would provide
artists to work with the children to create Christmas ornaments. The supplies would be paid for by
the event and the gallery would charge $1.00 per ball to design a ball. Three hundred would be
purchased to accommodate all visitors wishing to participate.
Ehrlich reported there would also be small pony rides and a spray paint artist to demonstrate his
work. Entertainment would be provided by Rob Hunter and his music students.
• Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich,
PAAB Liaison)
Staff/Board Comments
PAAB Liaison Ehrlich provided an update on the progress of artists Michael Szabo and John Davis
and the fabrication designs of the three sites. She reported Michael Szabo (Site 1 and 2) had
furnished his insurance certificate and she had processed his first milestone payments for each of the
two sites. She reported he had indicated he would complete the final design and engineering plans
by mid-November and would begin fabrication sometime in December 2016. He indicated if the
process continues as planned the fabrication would be completed in May of 2017.
October 20,2016 Wylie Public Arts Advisory Special Meeting Minutes Page 12
Ehrlich reported she was waiting to receive the insurance certificate and final executed contract from
John Davis (Site 3) and would process his first invoice once the documents were received.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the September 22, 2016
Public Arts Advisory Board Special Called Meeting. (C. Ehrlich, PAAB staff
liaison)
Board Action
A motion was made by board member Schwerin, seconded by board member Peirce to approve the
minutes from the September 19, 2016 Public Arts Board Special Called Meeting as presented. A vote
was taken and the motion passed 7-0.
ADJOURNMENT
Board Action
A motion was made by board member Lopez, seconded by board member Pugh to adjourn the
meeting at 6:29 p.m. A vote was taken and the motion passed 7-0.
NOTICE
The 3 member 2016 Wylie Arts Festival vendor approval committee will meet
after the Public Art Advisory Board adjourns on October 20, 2016 to review
current applications on file.
The WAF Vendor Selection Panel consisting of Michelle Pugh, Anita Jones, and Nancy Peirce met at
6:35 p.m. to review current applicants and determine approval, hold or denial. The panel reviewed
approximately 45 vendors and made determinations regarding entry to the event. Another meeting
will be held after the November 1, 2016 deadline for applications, for the panel to make final
recommendations.
The review ended at 7:15 p.m.
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Carole Ehrlich, S cretary