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04-09-2018 (Library) Agenda Packet Library Advisory Board UNT OF WYLIE NOTICE OF MEETING Agenda Monday, April 9, 2018 - 7:00 pm Smith Public Library Conference Room 300 Country Club, Building 300 Wylie, Texas 75098 Mindy Ayers Chair Juan M. Azcarate, Ill Board Member Shirley Burnett Board Member Kenneth Cash Board Member Rosalynn Davis Board Member Jesse Meason Board Member Janice Borland Board Member Rachel Orozco Board Liaison In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media,and posted on the City website: www.wvlietexas.gov within the required time frame. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Conference Room to respond to a page or to conduct a phone conversation. The Smith Public Library is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes of the Monday, March 12, 2018 Library Board meeting. DISCUSSION ITEMS Consider and act upon the approval of the TexShare Policy. Reminder about National Library Week Proclamation, April 10 at 6 p.m. April 9,2018 Library Advisory Board Regular Meeting Agenda Page 2 of 2 Upcoming Library Events Programs for Children Voyagers: Third Grade Learning Club 3:30-4:30 pm in the Multi-Purpose Room April 19: Gardening @ the Library! Come join us as we plant our library garden for the spring. BeTween Book and Movie Club For 4th - 6th graders 6:00-7:00 pm in the Storytime Room April 26: Nim's Island by Wendy Orr Programs for Teens Japanimation Club For 6th-12th graders only April 12 at 6 p.m. Programs for Adults The Art of Letters Workshop Tuesday, April 10 at 6:30 p.m. Rediscover the art of writing letters and cards from choosing the right turn of phrase to making your own stationery. Presented by Dallie Clark and Pamela Sawyer. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 6th day of April 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm, City Secretary Date Notice Removed 7 Library Advisory Board CITY OF WYLIE Library Board--Minutes Monday, March 12, 2018 — 7:00pm Conference Room Smith Public Library 300 Country Club Rd., Bldg. 300 Wylie, Texas 75098 CALL TO ORDER Announce the presence of a Quorum. Members present: Mindy Ayers,Juan M. Azcarate III, Janice Borland, Shirley Burnett, Rosalynn Davis, Jesse Meason, &Rachel Orozco, Board Liaison Members absent: Kenneth Cash CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentation was given at the meeting. ACTION ITEMS The Library Board Minutes of Monday,February 12, 2018 were approved as presented. DISCUSSION ITEMS Library Emergency Plan: Consider and act upon approval of the Library Emergency Plan. The Board reviewed the following final revisions and discussion items in regards to the Emergency Plan: • Under"Modified Lockdown",the protocol for minors has been updated to indicate that staff must confer with a parent/guardian before allowing a minor to leave with another adult(such as a friend's parent, etc.). • The dumpster in the front parking lot of the Library and the Library Garden in the back have been designated as the two meeting locations for Library staff after an emergency evacuation. • Rachel is waiting to hear back from Steve Seddig on if/how often fire and active shooter drills will take place for the Library. • The Rec Center is still working on their emergency plan. They will let Rachel know when they have completed it so we can compare plans. • When new Library Employees are hired, Laura Condit(Library Safety Committee Liaison)will review the Library Emergency Plan with them when she does their review of the Safety checklist handbook. March 12,2018 Library Advisory Board Regular Meeting Minutes Page 2 of 3 • Rachel has emailed Debbie Buccino to find out what the weather report communication procedures will be for the City during emergency events. A motion was made by Shirley Burnett to accept the Library Emergency Plan as printed. The motion was seconded by Juan M. Azcarate III. The Board unanimously approved the Emergency Plan with revisions as discussed. Review of Library Grants: The Board discussed details of the following grants that the Library has received and/or applied for: Family Place Grant: The Library applied for and had received a Family Place Grant. Family Place fosters and promotes early literacy. Rachel and Debbie Nowling will be traveling to New York to receive training on implementing this early literacy program at the Library. Special Projects Grant: The Library has applied for a Special Projects Grant. If the grant is awarded, the money will be used to help fund items for an Innovation Center at the Library. Impact Grant: The Library has applied for this grant, and if received, the money will be used to help fund additional STEAM Kits for the Library. (Kits that introduce hands-on technology in the fields of science, technology, engineering, art and math.) STAFF REPORTS Upcoming Library Events: Programs for Children: Kids Winter Reading Challenge: February 1 —March 31: For kids in kindergarten through fifth grade. Stop by the Children's Desk to pick up the reading map. Complete a path to get a prize while supplies last! We encourage children to read any books they choose on their reading level. L.A.M.B Collection: February 1 —April 28: Children 5th grade and younger may submit up to three original books for in-house check-out at the Library. Complete Rules of Participation can be found on the library website. There will be four separate Young Author's Receptions held on Saturday 5/12/18. Online registration is required and will go live on Saturday 4/28/48.Authors will only be allowed to participate in one reception. LEGO Family Build Day: Monday, February 19 from 2:00-3:45pm: Show off your imagination with the Library's LEGO and DUPLO.All ages welcome. Children 9 and younger must be accompanied by an adult. Programs for Teens: Teen Winter BINGO Reading Challenge: February 1 through March 31: For 6`h-12`h graders only. Come to the Teen Room to pick up your BINGO card. Finish a row and get a prize while supplies last. Programs for Adults: Winter Reading Challenge: January 1 through March 10: Read or listen to three books and record their titles to complete a log for prizes! Pick up a reading log December 27 through March 10. Ages 18 and Up. March 12,2018 Library Advisory Board Regular Meeting Minutes Page 3 of 3 Culture Fest: Japan: March 21 & 24 Our first biennial mini culture fest features the land of the rising sun. We kick off March 21 with an introduction to Kabuki Theater by Kent Williams. Kabuki Theater is suitable for older children and up. The festivities on the 24th, with offerings for all ages, run through the day, capped off with the Japanese tea ceremony. Registration is required for certain events and will open March 1st. See the library's website for the full schedule as events are added. ADJOURNMENT Meeting adjourned at 7:45 pm. Mindy Ayers,Chair Date Lending Policy for Smith Public Library Library Card Contact Phone: 972-516-6250 E-mail: libinfo@wylietexas.gov Obtaining a TexShare Card: To obtain a TexShare card,patrons must have a good borrowing history with the Smith Public Library card for the most recent three months. Library patrons applying for a TexShare card must also present a photo ID,proof of current address and two working telephone numbers. TexShare cards will only be issued to patrons who are 18 or older. Cards are valid for six months from the date of issue and can be renewed in person at the Smith Public Library. TexShare privileges will be revoked if there are overdue items or if library fines exceed$5.00. Application for a TexShare card may not be initiated during the last fifteen minutes before closing. TexShare borrowers from another library system will be issued a Smith Public Library card at the circulation desk. These cards expire one year from the issue date and must be renewed. The patron must present a legal proof of identification(valid picture I.D. and proof of address) to get a Smith Public Library card. Using a TexShare Card: Patrons do not need to use a TexShare Card at the Smith Public Library. If they live in Texas and have a valid picture I.D. and proof of address they can obtain a Smith Public Library Card. Cards are issued during regular hours of operation. Hours of Operation: Mon., Tue., Wed., Thurs.: loam to 8pm Fri., Sat.: 10am to 5pm Holiday hours are posted on our website and at the library. Loan Policies: Three-week checkouts: Books, Books on CD, Music CDs, DVDs &Magazines in the Adult Section. One-week checkouts: New Adult DVDs, Juvenile Holiday Books & Juvenile Holiday DVDs. Juvenile Magazines are for in-house use only. Restrictions and Limitations: Smith Public Library borrowers using their TexShare card are limited to checking out three items. Interlibrary loan services are not available on TexShare cards. Borrowing privileges do not include Reference, microfiche, microfilm, magazines, or newspapers. Library patrons applying for a TexShare card must be 18 years or older. Any fines or fees incurred are the responsibility of the TexShare card user. Patrons owing fines greater than $5.00 shall no longer be in good standing with the Smith Public Library and all borrowing privileges shall be suspended. Renewals: Items can be renewed twice by phone, in person or through the website if items are not overdue or on hold for another person. Returns: Only materials belonging to the Smith Public Library may be returned to this location. Borrowed materials from this library may be returned using the inside or outside book return. Recalls: We do not recall items. However, items on hold may not be renewed. Non-Circulating Items: Reference,juvenile magazines, current issue of adult magazines, newspapers. Overdue Reminders: Overdue reminders will be received by phone or email. Fines and Fees: Materials that are not returned by the due date are assessed a $.10 extended use fee. DVDs carry a$.50 per day per item extended use fee. Extended use fees were approved by our Mayor and City Council. Lost Items: Lost or damaged materials have a processing fee of$3.00 added to the cost of the item. Billing Information: Payment for fines, fees or lost materials can be paid at the checkout desk at the library. Notes, Comments, Additional Information: www.wylietexas.gov/library for additional information. Account must be in good standing for any borrower services (checkout, renewal, etc.).