11-12-2018 (Library) Agenda Packet Library Advisory Board
CITY OF NOTICE OF MEETING
Agenda
Monday, November 12, 2018 - 7:00 pm
Smith Public Library
Conference Room
300 Country Club, Building 300
Wylie, Texas 75098
Mindy Ayers Chair
Juan M. Azcarate, Ill Board Member
Shirley Burnett Board Member
Kenneth Cash Board Member
Rosalynn Davis Board Member
Jesse Meason Board Member
Janice Borland Board Member
Rachel Orozco Board Liaison
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the
appropriate news media,and posted on the City website: www.wvlietexas.gov within the required time frame.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the
Conference Room to respond to a page or to conduct a phone conversation.
The Smith Public Library is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in
advance by contacting the City Secretary's Office at 972-516-6020.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes of the October 8, 2018 Library Board meeting.
November 12,2018 Library Advisory Board Regular Meeting Agenda Page 2 of 3
DISCUSSION ITEMS
Review policies: Meeting Room and Small Business Center
Upcoming Programs
Family
LEGO Family Build Day
Wednesday 11/21/18 from 2:00 p.m.-3:45 p.m.
Take a break from Thanksgiving prep and challenge your imagination with the library's LEGO and
DUPLO in the Multi-Purpose Room. All ages welcome. Children ages nine (9) and younger must be
accompanied by an adult.
Kids
My Very Own Book Club: 1st& 2nd Graders
3:30 to 4:30 pm in the Multi-Purpose Room
November 14th or 16th: Stone Soup by Jon J. Muth
Voyagers: 3rd Grade Learning Club
3:30 to 4:30 pm in the Multi-Purpose Room
November 15th -Earth Science with the Heard Museum
BeTween Book& Movie Club: 4th - 6th Graders
6 to 7pm in the Storytime Room
November 29th: Beezus and Ramona by Beverly Cleary
Teens
Teen Movie/Craft Day
Monday 11/19/18 from 2:00 p.m. -3:45 p.m.
Teens in 6th-12th grade are invited to watch Addams Family Values (Rated PG-13) and make zombified
dolls. No registration required. In the Multi-Purpose Room.
Adults
Greeting Cards w/Paper Quilling
Wednesday, November 14 at 6 p.m.
learn the art of paper quilling—creating designs with curled paper—and apply it to greeting and holiday
cards. Taught by master crafter Pamela Sawyer.
Holiday Cookie Decorating Workshop
Thursday, December 6 at 6 p.m.
Take your holiday treats to the next level. Melissa Stone from Confection Perfection by Melissa will
November 12,2018 Library Advisory Board Regular Meeting Agenda Page 3 of 3
teach attendees how to flood cookies with royal icing and other decorating techniques. Materials
provided.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 9th day of November, 2018 at 5:00 p.m. as
required by law in accordance with Section 551.042 of the Texas Government Code and that the
appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie
website: www.wylietexas.gov.
Stephanie Storm, City Secretary Date Notice Removed
Library Advisory Board
.
Library Board--Minutes
Monday, October 8, 2018 — 7:00pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers, Juan M. Azcarate III, Janice Borland, Shirley Burnett, Kenneth Cash,
Jesse Meason, &Rachel Orozco, Board Liaison
Members absent: Rosalynn Davis
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to
converse, deliberate or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentation was given at the meeting.
ACTION ITEMS
The Library Board Minutes of Monday, September 10,2018 were approved as presented.
•
DISCUSSION ITEMS
Review Library Budget for FY 19: The FY 2018-2019 Budget was passed by the City Council at the
effective rate of$0.725848/100. Board members reviewed and discussed a final copy of the budget.
Review County Budget for FY 19: The County approved the funds requested by the 5 libraries who
participated in last month's county budget meeting presentation. However,the funds were split between
the 5 libraries based on the number of unincorporated people served(rather than an even split).
Smith Public Library received $6,800 this year in county funds, as we have 8% of
unincorporated people served. Rachel advised that due to the amount of county funding this has
cut from our budget, we are considering eliminating library holds and interlibrary loan services
for non-residents. Currently almost half of our holds services are used by non-residents, and we
could re-allocate that work load by current staff to other programs within the library.
October 8,2018 Library Advisory Board Regular Meeting Minutes Page 2 of 3
Consider and act upon the approval of the Study Room Policy: The Board reviewed and discussed
the final draft of the new Study Room Policy, which now includes a section on monetary responsibility
for damages, as discussed in last month's meeting. Under Guidelines for Use, the bullet point reads
"Groups are fully responsible for the cost of any and all damages based upon actual repair or
replacement costs."
Janice Borland made a motion to approve the new Study Room Policy. The motion was seconded by
Juan Azcarate,III. The Study Room Policy was unanimously approved by the Board Members.
STAFF REPORTS
Upcoming Library Programs:
Family
Family Movie Day—Coco (Rated PG): Monday, October 8'�at 2:00pm
In the Multipurpose Room. Children ages nine (9) and younger must be accompanied by an adult.
The following is our first series of Plan and Learn Workshops made possible by a grant from the
Texas State Library and Archives Commission:
SPL Play & Learn Workshops:
For families with children aged 0-5. In the Storytime Room from 10:15-11:30am. Each workshop builds
on the last, so attendance at all five workshops is strongly encouraged.
Mondays:
10/15/18: Early Literacy and General Parenting
10/22/18: Speech, Hearing& Language Development
10/29/18: Child Development
11/05/18: Nutrition
11/12/18: Music & Movement
Kids
My Very Own Book Club: October 10'h& 1.2'h from 3:30-4:30pm
For 1 S` and 2"d Graders. Read the book, talk about the story and illustrations, do a craft and have a snack.
This month's featured selection: The Little Old Lady Who Wasn't Afraid of Anything by Linda Williams.
Adults
Mary Shelley's Frankenstein—An Interactive Adventure: Saturday, October 13'h at 6:00pm
Help Mary Shelley complete her classic novel in this immersive experience. Solve puzzles and follow
clues to bring her characters to life. Costumes welcomed(early 19`h century). The event is held after
hours. The library will close at its normal time of 5:00pm.
I Want to Write a Novel.Now What?: Monday, October 22"d at 6:30pm
Learn the first steps to novel writing from Rebecca Adler, author of the Taste of Texas mystery series.
Topics include: Developing story ideas, Defining genres and subgenres, Identifying writing styles,
Creating plot structure, Understanding the use of"muscular" verbs, & Editing.
Third Monday Book Bunch: Monday, October 1.5'h at 12:30pm
Held every third Monday at 12:30pm at the Senior Recreation Center. This month is a Planning Meeting.
October 8,2018 Library Advisory Board Regular Meeting Minutes Page 3 of 3
Booked on Fridays: Friday, October 12th at 12:00pm
Held every second Friday at noon.
This month's selection: The Nest by Cynthia D'Aprix Sweeney
Friends of the Library
Halloween Costume Contest: Tuesday, October 23'from 5:30-7:OOpm
The Friends of the Library are hosting a Halloween Costume Contest as a library fundraiser. Costume
entry tickets are $1 per entry. Kids will also be able to pick up trinkets at each desk and go on a themed
scavenger hunt.
ADJOURNMENT
Meeting adjourned at 7:34 pm.
Mindy Ayers,Chair Date