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06-11-2018 (Library) Agenda Packet Library Advisory Board CITY OF WYLIE NOTICE OF MEETING Agenda Monday, June 11, 2018 - 7:00 pm Smith Public Library Conference Room 300 Country Club, Building 300 Wylie, Texas 75098 Mindy Ayers Chair Juan M. Azcarate, Ill Board Member Shirley Burnett Board Member Kenneth Cash Board Member Rosalynn Davis Board Member Jesse Meason Board Member Janice Borland Board Member Rachel Orozco Board Liaison In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media,and posted on the City website:• www.wylietexas.gov within the required time frame. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Conference Room to respond to a page or to conduct a phone conversation. The Smith Public Library is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes of the Monday, May 14, 2018 Library Board meeting. June 11,,2018 Library Advisory Board Regular Meeting Agenda Page 2 of 3 DISCUSSION ITEMS Collin County Budget Grant update Council Meeting update: Library Excellence Award and Budget Presentations Upcoming Library Events Kids Tuesdays at 10 a.m. and 11 a.m. June 19 Brett Roberts: Professor Pop's Bubble Show Thursdays at 6 p.m. June 21 Brett Roberts: Professor Pop's Bubble Show Family LEGO Family Build Day Tuesday, June 12, from 10 a.m. to 11:45 a.m. Perot Museum Exhibits Thursday, June 14, from 5 p.m. to 6:45 p.m. Tweens For Kids Entering 4th - 6th Grades Only Perot Museum's Electric Theater Tuesday, June 12 at 3 p.m. Teens Teens Entering 6th - 12th grades Tinkercad Wednesday, June 13, at 3 p.m. or 4 p.m. Adults Rock Painting Tuesday, June 26, at 6:30 pm Try out a new kind of social media. Come paint a rock. Place it around town (where allowed). When someone finds it, they post a photo to social media with a hashtag so people can track its whereabouts. They either keep it, leave it or place it somewhere else. ADJOURNMENT June 11,,2018 Library Advisory Board Regular Meeting Agenda Page 3 of 3 CERTIFICATION I certify that this Notice of Meeting was posted on this 8th day of June 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm, City Secretary Date Notice Removed 7 Library Advisory Board CITY OF u Library Board--Minutes Monday, May 14, 2018 — 7:00pm Conference Room Smith Public Library 300 Country Club Rd., Bldg. 300 Wylie, Texas 75098 CALL TO ORDER Announce the presence of a Quorum. Members present: Mindy Ayers,Janice Borland, Shirley Burnett,Kenneth Cash, Rosalynn.Davis, Jesse Meason, &Rachel Orozco,Board Liaison Members absent: Juan M. Azcarate III CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentation was given at the meeting. ACTION ITEMS The Library Board Minutes of Monday, April 9, 2018 were approved as presented. DISCUSSION ITEMS Family Place Libraries Grant: Rachel and Debbie have completed their travel and training in New York for the Family Place Libraries Grant. The Board watched a video overview and discussed the programs and services that will be implemented using the program. The grant money will go toward the purchase of books, toys, supplies, etc. needed to implement the program. The timeline for the program launch was discussed. Everything must be purchased by July and by August 31,the Library must make a report to the state on what was purchased. Rachel advised that we will likely wait until after the conclusion of this year's Summer Reading Club programs and then begin setting up the space for the program and purchase the supplies by August and talk about next steps. The program itself will likely be launched in the new year(around January). Library Budget Review,FY 19: The Board reviewed the City's FY19 Budget Calendar. The Board reviewed and discussed the Library's proposed budget for FY19. There are no notable changes in the Library's general operating budget for this coming year. The Library is submitting ESL(expanded level May 14, 2018 Library Advisory Board Regular Meeting Minutes Page 2 of 2 of service) requests for the following additional budget items that will focus on staff/patron safety, additional workforce, community focused government and infrastructure in FY 19: 00 Breakout windows for the Teen Room 0o Convert window to door in Adult Services Department/Reference 00 Controller for Badge Access (for Youth Services Office and Circulation Workroom) 0o Upgrade of a FT Reference Assistant to a Librarian 00 Print Management System 0o Computer/Optical Scanner for Self-Checks/Upgrade 0o Televisions and Stands Replacement 00 Two 3M Workstations 0o Acoustical Panels for Children's Area 0o Envisionware Web Payment for Library Fines/Fees STAFF REPORTS Upcoming Library Events: Rachel passed out and the Board reviewed copies of the Summer Reading 2018 Activity Guides for the Library. Summer Reading Club logs are available beginning Monday, May 21st. The Summer Reading Kickoff Event is Friday,June 8 from 9:00am to 11:45am. This is the official beginning of our summer reading programs. There will be overflow parking available at Wylie High School with complimentary shuttle service to the Municipal Complex. ADJOURNMENT Meeting adjourned at 7:55 pm. Mindy Ayers,Chair Date