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12-10-2018 (Parks & Recreation) Minutes 1AI I! CITY OF VVYLIE Parks and Recreation Board Meeting Minutes Monday,December 10,2018—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairperson Robinson called the meeting to order at 6:30 p.m.with Board Member Rose, Board Member Jones, Board Member Kinser, Board Member Gilbert, and Board Member Swendig in attendance. Board Member Chesnut arrived to the meeting at 6:32 p.m. Staff members present were Parks and Recreation Director Robert Diaz and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the November 12, 2018 Regular Meeting. Board Action: Board Member Gilbert made a motion to approve the minutes from the November 12, 2018 regular meeting. Board Member Kinser seconded the motion, and a vote was taken and passed 4-0 with abstentions by Board Member Jones and Board Member Swendig. 2. Consider and act upon approval of a "Little Library" project in Olde City Park by Girl Scout Troop #7271. Three representatives, Natalia Duran of 1923 Fair Parke Lane in Wylie, Sereen Elkhalid of 1302 Windward Lane in Wylie, and Chloe Moubarak of 2102 Ranch Road in Sachse, all members of Girl Scout Troop#7271, were in attendance to the meeting to answer any questions the Board might have regarding their Silver Award community project proposal. The representatives advised that the Little Free Library is a creatively designed box with books (primarily children's)stored inside, safe from the outdoor environment with easy book access to all ages 24/7. The goal is to inspire the love for reading with the concept for users to add a book and take a book. They noted that library supplies, installation, maintenance, and upkeep will be provided by fundraising and efforts within Troop#7271. They wish to construct the Little Free Library in May of 2019 within the Olde City Park. Board Action: Board Member Jones made a motion to approve the"Little Library" project in Olde City Park by Girls Scout Troop#7271. Board Member Gilbert seconded the motion, and a vote was taken and passed 7-0. DISCUSSION ITEMS Budget Review for FY 18-19 • Director Diaz reviewed the recently adopted budget for fiscal year 2018/2019 going over the summary of revenues, expenditures, and changes in the fund balance for all operating and capital funds in the Parks and Recreation General Fund,Acquisition and Improvement Fund, and 4B Sales Tax Revenue Fund. Acquisition and Improvement Fund Subcommittee for FY 2018-19 projects. • Director Diaz asked for three Board Members to volunteer in serving on the Acquisition and Improvement(A&I) Fund Subcommittee. The Subcommittee will meet immediately after the regular Parks and Recreation Board meetings with the first meeting scheduled for January 14, 2019. Board Member Kinser, Board Member Gilbert, and Board Member Swendig all volunteered to serve on the A&I Fund Subcommittee. Master Plan update. • Director Diaz updated the Board on the Master Plan stating that the Steering Committee met for the planned tour on November 30th visiting several facilities in Plano, Coppell and Grapevine. 1,250 online surveys have been collected so far with a closing deadline of Friday, December 14, 2018. Staff will meet with the Steering Committee to review the results of surveys in early 2019. Board Chairperson Robinson recommended staff promote awareness of the survey results on social media. Projects update. • The consultants are including the Braddock Park Concept Design and the Parkside Park Concept Design in the Master Plan study. Contracts have been signed for the design of the second and third phase of the Twin Lakes/Southbrook Trail Connection and following the completion of design, staff will prepare the project to go out to bid sometime in the spring of 2019. The Brown House Feasibility Study is complete and staff anticipate having a joint meeting early this year with the Parks and Recreation Board, City Council, and possibly the Historical Review Board. The Stonehaven House Feasibility Study will begin within the first part of 2019. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Gilbert. Board Member Jones seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:32 p.m. ATTEST 5k // iin�T1Rfi Janet Hawkes, Parks Board Secretary f i binson, Parks Board Chairperson Minutes December 10, 2018 Wylie Parks and Recreation Board Meeting Page 2