01-17-2019 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
(-ITV OF NOTICE OF MEETING
Regular Meeting Agenda
January 17, 2019 - 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Council Conference Room
300 Country Club Road, Building #100
Wylie, Texas 75098
Michael Schwerin Chair
Nancy Peirce Vice Chair
Anita Jones Board Member
Minerva Bediako Board Member
Lily Courtney Board Member
Ross Grant Board Member
Marjorie Bennett Board Member
Carole Ehrlich Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov
within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie
website: www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate.Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6020.
CALL TO ORDER
Announce the presence of a Quorum
DISCUSSION ITEMS
• Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public Arts
Coordinator)
Executive Summary
Staff will update the board on the progress of the Animal Shelter Public Art project and artist
Robert Barnum.
January 17,2019 Wylie Public Arts Advisory Board Meeting Agenda Page 2 of 2
• Overview of the 2018 Wylie Arts Festival held December 1, 2018. (C. Ehrlich, Public Arts
Coordinator)
Executive Summary
Staff and the board will discuss the December 1, 2018, 10th annual Wylie Arts Festival. Discussion will
include activities,and other items provided at the event and any changes requested by the board to prepare
for the December 7, 2019 event.
BUSINESS ITEMS
• Consider, and act upon, approval of the minutes from the November 14, 2018 Public Arts
Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on January 14, 2019 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
Public Arts Advisory Board
AGENDA REPORT
Meeting Date: January 17, 2019 Item Number: Discussion Item#1
Department: Public Art (City Secretary's Use Only)
Prepared By: C. Ehrlich Account Code:
Date Prepared: January 14, 2019 Exhibits: 7
Subject
Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public Art Coordinator)
Recommendation
Discussion
Artist Robert Barnum has submitted photos of his fabrication progress. I have attached the photos for your review. He is
not yet half completed but coming along well.
Page 1 of 1
Carole Ehrlich
From: Robert Barnum <RobertBarnum@ferris.edu>
Sent: Wednesday,January 9, 2019 6:22 PM
To: Carole Ehrlich
Subject: Re: *EXT* Update for the Animal Shelter Art Project
Attachments: BARNUM table cutsJPG; BODY PLATESJPG; CAT DOG CUTS 2.JPG; CNC CUTS 2JPG;
CNC CUTS.JPG; Corten Podium platesJPG; GIRL MALE FEMALE BODY cutsJPG; MORE
CUT PCSJPG; PLATE ON PLASMAJPG
Follow Up Flag: Follow up
Flag Status: Flagged
Carole,as requested and as promised please note some progress photos of your RESCUED sculpture being built at my studios.
We are in the Ice Age in Michigan.Texas lives well in the winter.You will note the cut pcs scattered throughout the interior
and exterior of my studios.To separate and move frozen plates we have to user blow torches to heat them up enough to lift
free of the ice they are incased in.
Yours
Robert
From:Carole Ehrlich<carole.ehrlich@wvlietexas.gov>
Date:Wed,2 Jan 2019 21:24:54+0000
To:"Robert Barnum (RobertBarnum@ferris.edu)"<RobertBarnum@ferris.edu>
Subject: *EXT* Update for the Animal Shelter Art Project
Hi Robert,
I hope you had a great Christmas season.
I am starting to plan the January Public Art Board meeting and wondered if there were any updates you wanted to share
with the board. We will be meeting on the 17th so just send anything by the 10th and I will include it in the packet.
I hope you have a Blessed 2019!
Carole Ehrlich
„ Public Art Coordinator
fr
City of Wylie
CITY OF 300 Country Club Rd,
Wylie,TX 75098
YY LI E
0:972-516-6023
F:972-516-6026
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Public Arts Advisory Board
AGENDA REPORT
Page 1 of 1
Meeting Date: January 17, 2019 Item Number: Discussion Item #2
Department: Public Art (City Secretary’s Use Only)
Prepared By: C. Ehrlich Account Code:
Date Prepared: January 14, 2019 Exhibits: Survey
Subject
Overview of the 2018 Wylie Arts Festival held December 1, 2018. (C. Ehrlich, Public Art Coordinator)
Recommendation
Discussion
The board will discuss the event of 2018 and review the survey sent to vendors participating in the event. There will also
be discussion regarding any changes or additions for this current year’s event.
Revenue and expenditures received to date will also be discussed.
2018 WYLIE ARTS FESTIVAL
VENDOR SURVEY
How did the event times work for you?
* ,fin%wered.34
*- ;Skipped: t
POOR- FAIR_
GOOD- EXCELLENT- TOTAL_
WEIGHTED
-
AVERAGE-
2.94%
0.00% 35.29% 61.76%
(no 1
0 12 21 34
3.56
label)
Were you satisfied with the crowds that attended the event?
Answered: 3
* Skipped; 0
POOR FAIR-
GOOD- EXCELLENT: TOTAL-
WEIGHTED
-
AVERAGE-
0.00%
5.71 % 22.86s 71.43 %n
(no 0
2 8 25 35
3.66
label)
Would you participate in
another Wylie Arts event?
Air%veered, 33
* Skipped: 2
POOR- FAIR
!_ EXCELLENT- T
WEIGHTED
AVERAGE-
0.00%
6.06% 15.15 0 7 .79%
(no labLI 0
2 5 26 33
3.73
2019 Wylie Arts Festival Vendor Survey
Page 2
How did this event rate compared to other events in which you have participated?
Answered: 35
Shipped: (i
POOR- FAIRm GOOD EXCELLENT. TOTAL-
WEIGHTED
AVERAGE-
0.00 r 5.71 % 25.71% 68.57°!0
(no, 0 2 9 24 35
3.63
label
Was the application process easy to complete?
Answered: 34
Shipped. 1
POOR FAIR- GOOD- EXCELLENT.. TOTAL-
WEIGHTED
AVERAGE-
0.00% 2.94% 35.29% 61.76%
n° 0 1 12 21 34
3.59
label)
Were the instructions for set up and arrival times easy to understand?
Answered: ered: 3
Skipped: 0
OR- FAIR -GOOD- EXCELLENT- TOTAI,
WEIGHTED
AVERAGE-
2.86% 8.57% 17.14%® 71.43%
(no 1 3 6 25 35
3.57
label)
2019 Wylie Arts Festival Vendor Survey
Page 3
How were the sales of r merchandise?
(no lak-1)
01234.5678910
POOR- - - EXCELLENT TOTAL- WEIGHTED
AVERAGE-
- 0, %® 1 .29% 25.7 l % 60.00%
(no 0 5 9 21 35 3.46
label)
Save As
o you o e zip codes of the customers who bought fromo at the event?
* Skipped:
Showing 27 responses
No
1/4/201910:17 AM Add tags —View respondent's answers
no
12/28/2018 3:54 PM Add tags — View respondent's answers
o
No
12/19/2018 4:34 PM Add tags —View respondent's answers'
Wylie Plano McKinney Rockwall Garland
12/19/2018 11:46 AM Add tags —View respondent's answers
2019 Wylie Arts Festival Vendor Survey
Page 4
75048, 75042
12/19/2018 4:49 AM Add tags -View respondent's answers
Wylie area
12/18/2018 10:07 PM Add tags — View respondent's answers
NO, sorry
12/18/2018 6:48 PM Add tags —View respondent's answers
know Wylie McKinney lavon
12/18/2018 5:12 PM Add tags- View respondent's answers
Locals
12/18/2018 3:15PM Add tags —View respondent's answers
No don't know
12/18/2018 2:52 PM Add tags —View respondent's answers
No
12/18/2018 2:43 PM Add tags —View respondent's answers
Garland 75040, Sachse, and Wylie
12/18/2018 2:39 PM Add tags -View respondent's answers
No
12/18/2018 2:04 PM Add tags - View respondent's answers
Do Not
12/18/201812:01 PM Add tags —View respondent's answers
75098
12/18/201811:23 AM Add tags — View respondent's answers
2019 Wylie Arts Festival Vendor Survey
Page 5
75098
12/18/201811:11 AM Add tags View respondent's answers
No idea
12/18/201811:07 AM Add tags — View respondent's answers
No
12/18/2018 11.05 AM Add tags —View respondent's answers
o
How was the parking overall?
Aiiswercd: 3
Skipped.- 0
POOR- FAIR- GOOD- EXCELLENT TOTAL- WEIGHTED
- AVERAGE-
2.86% 22.86% 5 l .43% 22.86
(no 1 8 18 g 35 2.94
label)
How didyou enjoy the venue (size and location)?
Skipped: 0
FAIR- GOOD- - EXCELLENT- TOTAL- WEIGHTED
AVERAGE_
0. °% 8.57%® 34.29°l0 57.14'
(no label) 0 3 12 20 35 3.49
2019 Wylie Arts Festival Vendor Survey
Page 6
COMMENTS
We LOVED our location right by the doors outside. Being the first one gave us a little more room and good traffic. Thank you!!ll-
Booths are too tight, need 1-2 more ft in width.
Would like to have twice the space next year in the same spot. Marlene Leatham. M&L Designs
The size was fine, but the fact that vendors were split into two different rooms was hard. People didn't know about the other room, and many exclaimed they
had already spent their money because they didn't know there was another room in the venue
PLEASE put me down for the same spot next year #78 indoors!
Next year I will get a larger space,
sold more merchandise than ever before in any craft show!!
2nd year in same location which works very well for me r Three Stone Gems. Looking forward to next year's event!
2019 Wylie Arts Festival Vendor Survey
2018 Wylie Arts Festival Revenue
Vendor Booths $15,514.00
Food Trucks $ 1,800.00
Art Donations $ 304.00
Sponsorships $ 6,500.00
Total $24,118.00
2018 Wylie Art Festival Expenditures
Advertising
XL Digital Imaging (Sponsor Banner) $ 217.00
Total Graphics (T‐Shirt Advertising) $ 344.15
Chansen Media Group (Living Magazine) $ 1,701.00
XL Imaging (WAF Banners) $ 1,104.50
DFW Craft Shows Ad $ 135.00
Wylie Chamber (Connection Magazine) $ 1,300.00
Event Infrastructure
Amazon (Children Art Supplies) $ 295.16
CAT (Electrical) $4,500.00
Hunt County Party (tables/chairs) $ 362.00
Willie Thorp (Barrel Train Rides) $ 600.00
First Baptist Church Event Rental $ Unknown
Public Arts Advisory Board
Minutes
Regular Called Meeting
November 14, 2018 – 6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:19 p.m. by Chair Michael Schwerin.
Members present included Marjorie Bennett, Lily Courtney, and Anita Jones. Nancy Peirce, Minerva
Bediako, and Ross Grant were absent.
Staff present included City Secretary Stephanie Storm and Public Information Officer Craig Kelly.
DISCUSSION ITEMS
Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public
Arts Coordinator)
Staff Comments
Storm reported that artist Robert Barnum had submitted his paperwork to obtain a building permit.
The foundation plans have been submitted to the engineering department and the permit should
be issued soon. Robert is currently working on the fabrication and the build. Installation is
scheduled for Spring 2019.
The board requested pictures of project.
Update regarding the 2018 Wylie Arts Festival. (C. Ehrlich, Public Arts
Coordinator)
Staff Comments
Storm reported there are currently 137 vendors for the event; 37 of those are outside vendors.
There are currently 7 food vendors and 9 sponsors. Vendor information will be sent out Friday
and will include instructions for the day and vendor parking.
Each committee gave the following updates:
Volunteer Committee: Chair Schwerin stated ROTC members will be in attendance on Friday
evening and Saturday to assist the vendors.
Coffee/Water/Donuts: Board member Bennett reported that she was going to speak with
Conversations Coffee and RaceTrac regarding coffee for Saturday morning and will pick up
donuts the morning of.
November 14, 2018 Wylie Public Arts Advisory Board Meeting Minutes Page | 2
Silent Auction: Board member Jones reported that all vendors be notified in the email that this is
optional and one booth will be refunded.
Board member Courtney suggested that next year the board look at instead of refunding the
vendor’s booth fee, the winner get a guaranteed indoor 10x10 booth.
Children’s Activities: Kelly reported that the City would provide a 20x20 tent with tables and
chairs. The consensus of the board was to provide the children’s activities from 10-3. Board
members Lily Courtney reported it would be helpful to have additional volunteers in the morning
to assist.
The work schedule was set as follows:
Friday, November 30, 2018 Vendor Set up (5:30 pm – 9:00 pm) - All board members and
volunteers
Saturday, December 1, 2018 Vendor Set up (6:00 am – 9:00 pm) - All board members and
volunteers
Saturday, December 1, 2018 Event Hours (9:00 am – 1:00 pm) - Anita Jones, Minerva Bediako,
Michael Schwerin, and Marjorie Bennett
Saturday, December 1, 2018 Event Hours (2:00 pm – 6:00 pm) - Michael Schwerin, Ross Grant,
Lily Courtney, and Nancy Peirce
Storm reported that black t-shirts with the same design as the previous years will be ordered by Kelly.
Kelly reported he was ordering eight new banners with the parade being moved to a different date.
Kelly reported the event has been advertised in various areas and requested that the vendors share the
event created on Facebook.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the October 11, 2018 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
Board Action
A motion was made by board member Courtney, seconded by board member Bennett to approve the
October 11, 2018 Public Arts Advisory Board minutes. A vote was taken and the motion passed 4-0 with
board members Peirce, Bediako, and Grant absent.
ADJOURNMENT
A motion was made by board member Jones, seconded by board member Courtney to adjourn the
meeting at 6:59 p.m. A vote was taken and the motion passed 4-0 with board members Peirce,
Bediako, and Grant absent.
_______________________________
Michael Schwerin, Chair
________________________________
Carole Ehrlich, Secretary