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07-28-2008 (Zoning Board of Adjustment) Minutes Wylie Zoning Board of Adjustment CITY OF WYLIE Minutes Zoning Board of Adjustment Monday, July 28, 2008 —7:00 pm Wylie Municipal Complex— Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Vice- Chair Linda Jourdan called the meeting to order at 7:05 p.m. and stated that a quorum was present. Board Members present were; Board Member Bill Baumbach, Board Member David Dahl, Board Member Marilyn Herrera, and Board Member Karyn McGinnis. Staff members present were: Planning Director Renae 011ie, Assistant Planner Jasen Haskins, and Administrative Assistant Mary Bradley. ELECTION OF CHAIR AND VICE CHAIR A nomination was made by Board Member McGinnis to nominate Board Member Linda Jourdan as the Chair, nomination was seconded by Board Member Herrera. A vote was taken and passed 5 — 0. A nomination was made by Board Member McGinnis to nominate Board Member Marilyn Herrera as the Vice-Chair, nomination was seconded by Board Member Baumbach. A vote was taken and passed 4 — 0 — 1, with Board Member Herrera abstaining. CONSENT ITEMS 1. Consider and act upon approval of the Minutes of the June 23, 2008 Meeting. A motion was made by Board Member McGinnis, and seconded by Board Member Herrera, to approve the Minutes from the June 23, 2008 Meeting as submitted. Motion carried 5 — 0. Minutes July 28, 2008 Wylie Zoning Board of Adjustment Page 1 of 4 PUBLIC HEARINGS 1. Hold a public hearing to consider and act upon a request by Aaron Lanman for a Variance to Sections 5.5.A and 5.5.E.2 requiring a Temporary Use to operate for more than 90-days and the use to conform in all respects to all other City regulations and standards, respectively. (ZBA 2008-05) Mr. Haskins stated that the subject property is located at 117 N. Ballard, and that the applicant is requesting two variances. One of the requests is to Sections 5.5.A and 5.5.E.2 Zoning Ordinance requiring a Temporary Use to operate for more than 90-days. The applicant is requesting the placement of a temporary structure while a new office facility is constructed. The second request is to Section 6.3.E.5(e) of the Zoning Ordinance for the Downtown Historic District requiring the base façade materials for commercial structures to be brick or stone. The applicant is proposing a structure constructed with corrugated Cor- Ten Steel with fully welded seams. The requested variances represent a 100% adjustment to the requirements of the Zoning Ordinance. The applicant is stating that his current business is out of room and needs to be expanded. With the business growing, new property was recently purchased, and the timeframe for submitting a Site Plan, and getting the property platted, is part of the hardship. Mr. Haskins stated that the Site plan and Final Plat have been submitted to the city, and will be considered within the next 30 days at the Planning and Zoning meeting and the City Council meeting. Additionally, another part of the hardship exists due to the unique nature of the size of the lot and the DTH ordinances which are necessarily restrictive on expansion and remodeling. Once approval is received from the city, and construction plans submitted, the applicant is proposing that the new office be completed by May 2009. Public comment forms were mailed to 46 property owners, as required by State Law. Four comment forms were received, all in favor of the request. Chair Jourdan opened the Public Hearing. Mr. Aaron J. Lanman, 117 N Ballard Avenue, Wylie, the owner of the property and 119 N Ballard Avenue, stated that his wife has a pediatric office at these locations. The property at 117 N Ballard is about 1800 square feet, and the property at 119 N Ballard is about 1500 square feet, with both combined offices totaling about 3200 square feet. Currently there is not enough office space for the growing pediatric facility. The administrative staff will occupy the temporary building, and the existing offices will be turned into examining rooms. Currently, there are three physicians, and a new nurse practitioner that starts in August, and about thirteen employees right now. There are nine exam rooms, which are three per doctor, and then the conversion of the two offices will give room for the Minutes July 28, 2008 Wylie Zoning Board of Adjustment Page 2 of 4 nurse practitioner to have two exam rooms. Once the nurse practitioner comes in, a possibility for two additional staff will be hired. Mr. Lanman stated that they have purchased 2.5 acres to construct a 7000 square foot building, which is adjacent to Cooper Junior High School. The properties on Ballard will be leased out, once the new facility is completed. To expand the existing buildings does not make sense financially, and aesthetically will not meet requirements for the downtown historic area. The primary goal is to keep all employees on-site, and keep the communication fresh and provide better service to patients. Mr. Lanman stated that the temporary building will sit flat on the ground, easy access for all employees. There will no requirement for steps or ramps. In his personal opinion it is an easy solution, it may not be visually appealing but it will serve the purpose for a temporary solution. The trailer will be rented from Williams-Scott. Chair Jourdan questioned the timeframe for the new facility. Mr. Lanman stated that the Site Plan will be considered by the Planning and Zoning Board on August 19, 2008. The goal is to break ground for the new facility in October or November 2008, and open the facility in May or June 2009. Mr. Haskins recommended that the Board consider a specific time frame for the temporary building use with consideration is made for the construction a new facility. Chair Jourdan closed the Public Hearing. Several of the Board Members expressed their favoritism of the temporary building, and discussed the limitation date. Board Member Baumbach recommended that the variance have a stipulation for August 2009, being that construction for a new facility may take longer than usual. Mr. Lanman stated that August 2009 will give him plenty of time to construct the new facility and move the offices, as well as remove the temporary building from the location before leasing out the existing offices on Ballard Avenue. A motion was made by Board Member Baumbach, and seconded by Board Member Dahl, to Grant the variances to Sections 5.5.A and 5.5.E.2 requiring a Temporary Use to operate for more than 90-days and the use to conform in all respects to all other City regulations and standards, respectively. The Variance shall not exceed August 1, 2009. Motion carried 5— 0. Minutes July 28, 2008 Wylie Zoning Board of Adjustment Page 3 of 4 ADJOURNMENT A motion was made by Vice Chair Herrera, and seconded by Board Member McGinnis, all Board Members were in consensus, and meeting adjourned at 7:33p.m. Linda Jou dan,Chair ATTEST: nn Ma Bra y,Secretary Minutes July 28, 2008 Wylie Zoning Board of Adjustment Page 4 of 4