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08-05-2008 (Planning & Zoning) Minutes Wylie Planning and Zoning Commission CITY OF WYLIE Minutes Wylie Planning & Zoning Commission Tuesday, August 5, 2008 —6:30 pm Wylie Municipal Complex— Council Chambers 2000 Highway 78 North CALL TO ORDER Chairman Dennis Larson called the meeting to order at 6:35PM. Those present besides Chairman Larson were, Vice-Chair Phillip Johnston, Commissioner John Manganilla, Commissioner Ramona Kopchenko, Commissioner Ruthie Wright and Commissioner Willie Osborne. Commissioner Tim Bennett was absent. Staff present was Renae 011ie, Planning Director, Jasen Haskins, Assistant Planner, Chris Hoisted, City Engineer, and Mary Bradley, Administrative Assistant. INVOCATION & PLEDGE OF ALLEGIANCE Commissioner Wright gave the invocation and Commissioner Johnston led the pledge of allegiance. CITIZENS COMMENTS Chairman Larson opened the Citizens Participation. No one approached the Commissioners; Chairman Larson closed the Citizens Participation. CONSENT ITEMS 1. Consider and act upon approval of the Minutes from the July 15, 2008, Regular Meeting. A motion was made by Vice-Chair Johnston, and seconded by Commissioner Osborne,to approve the minutes from July 15, 2008 Regular Meeting, as submitted. Motion carried 6 —0, with Commissioner Bennett absent. Minutes August 5, 2008 Wylie Planning and Zoning Board Page 1 of 6 REGULAR AGENDA Action Agenda 1. (Motion to remove from table) Consider and act upon approval of a Site Plan for Burger King /Popeye's. Subject property being generally located on the northeast corner of FM544 and Commerce Drive. A motion was made by Commissioner Kopchenko, and seconded by Vice-Chair Johnston, to remove Item #1 Site Plan for Burger King/Popeye's and consider. Motion carried 6—0,with Commissioner Bennett absent. Mr. Haskins stated that the Site Plan for Burger King/Popeye's was considered at the July 15, 2008, and tabled because the Commissioners had concerns for the access drive located on the southern part of the property. Mr. Haskins stated that the city charter states the City Engineer shall be required to serve as engineering advisor to the city council and city manager, and perform such other duties as may be required by the city council or city manager. Mr. Chris Hoisted, City Engineer is available to address the concerns. Mr. Chris Hoisted, City Engineer, stated that the applicant can not be forced to close the existing access, and a good compromise to request that the access be entrance drive only. The drive is too narrow to be an entrance and exit access to eliminate conflicting traffic from FM 544 and Commerce. The drive is located about 50 to 60 feet off FM 544,which as a corner reference the same distance as the existing drive off Cooper Drive and Walgreen's. The last traffic study has showed more traffic on Cooper Drive, than on Commerce Drive, even with the accessibility to the Post Office. Mr. Mathew Thomas, Thomas Site Develop Engineering, 4604 Bill Simmons Road, Colleyville, Texas, represented the engineer for the property, presented to the Commissioners a solution to having a forced entrance and a forced exit from the existing drive. Ms. 011ie stated that the proposed solution has not been reviewed by Staff. Chairman Larson stated that the item will be tabled until after the last Action Item, to give Staff time to review. 3. Consider and act upon approval of a Site Plan for Stewart Landscaping, being Lot 1 Block 1 of the Stewart Addition for one 9,211 square foot building, located at 400 East Alanis. Mr. Haskins stated that the applicant is proposing to develop the site for use as a landscaping company consisting of one 9,211 square foot building on 1.168 acres. The property is zoned Commercial Corridor District. In February 2008 the City Council approved a zoning change from Community Retail to Commercial Corridor to allow for this use on the site. Minutes August 5,2008 Wylie Planning and Zoning Board Page 2 of 6 The proposed building has loading areas that are visible from the street. The applicant is requesting that in lieu of a masonry screening to use a landscape screen, the Ordinance requires screening for bay doors that are visible from the street. The Preliminary Plat is on the current agenda for consideration for recommendation to City Council. Commissioner Kopchenko questioned the height of the screen when newly developed. Mr. Bryan Rogers, 511 Rustic Place, represented the Engineer for the development, stated that the screening will be three foot high at planting, which is required by the ordinance. The landscaping in the front will be advertisement for the company, and the owner has stated that the landscaping will not be bare minimum, but rather "mac it out." Mr. Rogers stated that the overhead doors would be closed after 8:00AM, or long enough in the morning for the crews to load up the trucks. Then only open in the afternoon to close up the building. The doors will be painted to compliment the building. A motion was made by Vice-Chair Johnston, and seconded by Commissioner Wright, to approve the Site Plan for Stewart Landscaping, with stipulations that the landscaping screen may be used instead of masonry wall in front of the bay doors. The property being generally located Lot 1 Block 1 of the Stewart Addition, and more specific 400 East Alanis. Motion carried 6—0,with Commissioner Bennett absent. 4. Consider a recommendation to the City Council regarding a Preliminary Plat creating two Commercial Corridor lots for Stewart Addition on 2.168 acres, located at 400 East Alanis Drive. Mr. Haskins stated that the Preliminary Plat will divide the property into two lots, one being 1.168 and the other being 1.0 acres. A landscaping business will be developed on Lot 1,which is 1.168 acres and the Site Plan was considered on this current agenda. No further plans have been submitted to the City of Wylie for Lot 2, which is 1.0 acres. The existing nonconforming building on Lot 2 will be demolished. With no questions for the applicant or for staff, a motion was made by Commissioner Kopchenko, and seconded by Vice-Chair Johnston, to recommend approval to the City Council for a Preliminary Plat creating two Commercial Corridor Lots for Stewart Addition on 2.168 acres, located at 400 East Alanis Drive. Motion carried 6 — 0, with Commissioner Bennett absent. 1. Consider and act upon approval of a Site Plan for Burger King/Popeye's. Subject property being generally located on the northeast corner of FM544 and Commerce Drive. Mr. Holsted stated that the proposed drawing from the applicant shown as a forced turn exiting the property onto Commerce Drive, and there is not enough room to facilitate traffic coming in off Commerce onto the property. Mr. Hoisted recommended that the drive be entrance only onto the property. Minutes August 5,2008 Wylie Planning and Zoning Board Page 3 of 6 A motion was made by Commissioner Osborne, and seconded by Commissioner Manganilla, to approve the Site Plan for Burger King / Popeye's with the stipulation of providing a one-way entrance only at the southern access onto Lot 1, generally located on the northeast corner of FM 544 and Commerce Drive. 2. (Motion to remove from Table) Consider a recommendation to the City Council regarding a Preliminary Plat for Wylie BK Pop, creating two Commercial Lots on 1.38 acres, generally located at the northeast corner of FM 544 and Commerce Drive. A motion was made by Vice-Chair Johnston, and seconded by Commissioner Osborne,to remove from table Item #2 Preliminary Plat for Wylie BK Pop and consider. Motion carried 6—0,with Commissioner Bennett absent. Mr. Haskins stated that the property totals 1.38 acres and is currently unplatted as part of the E.C. Davidson Abstract as one tract. The applicant is proposing to divide the tract into two parcels of approximately 33,000 and 27,000 square feet in order to develop two separate restaurant uses, of 2,762 and 2,239 square feet respectively, on the divided property. The existing structure on the property has been removed. The Site Plan for this proposed development was considered on the current agenda. The existing drive to the property, per the stipulations on the Site Plan,will be entrance access only. With no questions for the applicant, a motion was made by Vice-Chair Johnston, and seconded by Commissioner Manganilla, to recommend approval to the City Council for a Preliminary Plat creating two Commercial Corridor lots for Wylie BK Pop on 1.38 acres, generally located at the northeast corner of FM 544 and Commerce Drive. Motion carried 6—0,with Commissioner Bennett absent. Public Hearing Agenda 1. (Remove From Table) Hold a Public Hearing and consider a recommendation to the City Council, amending regulations to Zoning Ordinance No. 2001-48, Article 6, Section 6.3 as it relates to district boundaries and design standards. A motion was made by Commissioner Osborne, and seconded by Commissioner Manganilla, to remove from table Public Hearing for amending regulations to Zoning Ordinance No. 2001-48 and continue Public Hearing and consider. Motion carried 6—0, with Commissioner Bennett absent. Ms. 011ie stated that the item was tabled at the July 15, 2008, meeting in order for staff to confirm the types of materials used for various house types and the height of commercial structures in historic districts. Staff made contact with several on-line sources as well as personnel including: The National Historic Society, the National Park Service, The Texas Historic Commission, The Portal to Texas History, and Mr. Guy Giersch, The Historic Preservation Officer for the City of McKinney, to obtain valuable information to guidelines for exterior building materials and the preservation of historic buildings. Minutes August 5, 2008 Wylie Planning and Zoning Board Page 4 of 6 Also,the Commission asked Staff to look at building heights. Ms. 011ie stated that the Main Street Center for the National Trust for Historic Places recommends proportions for commercial structures to be between 1:2 and 1:3. This would mean that building heights should be based on half or a third of the width of the street. Because Wylie's commercial downtown area is somewhat limited in length, staff recommends this height to width ratio be 1:3. This would result in buildings being no more than 30 feet tall. The Commission discussed two options for expanding the Downtown Historic District. Re- notification for a Public Hearing will be required for either option. Chairman Larson questioned if the house at 304 Ballard was in conformity to the proposed amendment. Ms. 011ie stated no and that the stone will have to be removed, from the front. Ms. 011ie stated that appropriate signage is key and should compliment the architecture of a building. The square footage of a sign is based on the linear foot of the building, up to maximum sixty-four(64) square feet. The sixty-four(64) square feet can only be utilized if the building itself is at least sixty-four(64)linear feet in width. Chairman Larson questioned Mr. Chris Hoisted, City Engineer on the parking for Birmingham,which is a very narrow road. Ms. 011ie stated that one of the options to include within the ordinance is that the lots facing Birmingham must have on-site parking. Mr. Hoisted stated that the verbiage within the ordinance can state lots facing Birmingham can be restricted to allow on-site parking only. The Commissioners discussed the two options for expanding Downtown Historic. After much discussion, the consensus was for Option 1, extend the boundary west along railroad right-of-way to just south of Elliot Street and then east to the rear of Block 3, Lot 1R to the east side of Jackson and south to SH 78. Extend the eastern boundary to include lots along the east side of 2nd Street and south to Marble, but excluding First Baptist Church Worship Center and parking lots. Chairman Larson opened the Public Hearing. No one approached the Commission; Chairman Larson closed the Public Hearing. A motion was made by Vice-Chair Johnston, and seconded by Commissioner Wright, to recommend to the City Council, approval of Option No. 1, amending regulations to Zoning Ordinance No. 2001-48, Article 6, Section 6.3 as it relates to district boundaries and design standards, to stipulate that all required parking for lots fronting Birmingham must be provided on-site; that the maximum height of structures within the Downtown Historic District be thirty (30)feet. Motion carried 6—0,with Commissioner Bennett absent. Minutes August 5, 2008 Wylie Planning and Zoning Board Page 5 of 6 ADJOURNMENT A motion was made by Commissioner Osborne, and seconded by Vice-Chair Johnston,to adjourn the meeting at 7:28PM. All Commissioners were in consensus. Dennis Larson,Chairman ATTEST: 640A Marydley,Administ tive Assistant 1 UU Minutes August 5,2008 Wylie Planning and Zoning Board Page 6 of 6