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01-14-2019 (Parks & Recreation) Minutes CITY OF WYLIE Parks and Recreation Board Meeting Minutes Monday,January 14,2019—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairperson Robinson called the meeting to order at 6:30 p.m.with Board Member Chesnut, Board Member Rose, Board Member Jones, Board Member Kinser, Board Member Gilbert, and Board Member Swendig in attendance. Staff members present were Parks Manager Brent Stowers and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the December 10, 2018 Regular Meeting. Board Action: Board Member Jones made a motion to approve the minutes from the December 10, 2018 regular meeting. Board Member Gilbert seconded the motion, and a vote was taken and passed 7-0. 2. Consider and act upon the proposed park improvements for the Kreymer at the Park Development. The representative for the Integral Real Estate Development, LLC, Richard Hovas of Engineering Concepts,was in attendance at the meeting to answer any questions the Board might have regarding the proposed park improvements. The developer is proposing to satisfy parkland dedication requirements through a combination of improvements and funds in lieu of land dedication. The developer proposes to dedicate approximately 2.36 acres of parkland and install approximately $419,186 worth of improvements, including a playground, landscape, irrigation and an eight foot concrete trail to connect to the trails in the Greyhawk Subdivision. Dedication and Improvements would be dedicated to the City and maintained by the Home Owner's Association. Board Member Rose suggested that for safety reasons the developer consider a plan revision to include less trail road crossings; however, Mr. Hovas responded that the current plan was considered due to the location of residential driveways near these crossings. He indicated that if the trail modification was required by the Planning and Zoning Commission, the suggested revision would indeed be made. Board Action: Board Member Jones made a motion to approve the proposed park improvements for the Kreymer at the Park Development. Board Member Swendig seconded the motion, and a vote was taken and passed 7-0. 3. Consider and act upon reviewing park improvements by the Wylie Baseball/Softball Association at Community Park. Lance Wallace, President of Wylie Baseball/Softball Association (WBSA,)was in attendance at the meeting to make a presentation reviewing potential park improvements at Community Park and answer any questions the Board might have. The WBSA is requesting to amend their initial March 2018 proposal that included installation of fencing on the east side fields and scoreboard replacements. They wish to instead make infield improvements to the Rowell, Tibbals, Eldridge and Cooper fields. The requested change became a priority after the fall 2018 baseball/softball season was cancelled due to excessive rain, therefore necessitating the league to refund registration fees to all players. Infield improvements would include hiring a contractor for the application of a product called Masterseal Infield Mix which will improve drainage and increase the playability of the infields after rainfall. The WBSA proposes to donate approximately$33,193 toward improvements to the Rowell, Tibbals and Eldridge fields, in conjunction with a$20,733 allocation from the Wylie Parks Acquisition and Improvement (A& I)central zone funds for the improvement of Cooper field. The staff supervised project would be completed within 7-10 days by City contractors in time for the spring 2019 baseball/softball season. The Board expressed concerns about the outfield drainage in addition to the infield's,the amount of water required on fields prior to each use, and the longevity of the proposed use of Masterseal Infield Mix. Parks Manager Stowers advised that extensive research had gone into the proposed drainage solution, which came highly recommended by other area Cities, and although it will be necessary for periodic reapplication (typically every five years)of the Masterseal Infield Mix,the cost will be significantly less than the initial application. He stated that due to the current use of water application to the existing fields prior to use,the additional amount of water will be minor in comparison. The Board recommended WBSA to provide more clarity in the details of their presentation prior to addressing City Council by revising their request to specify the WBSA's intent to improve Rowell, Tibbals and Eldridge fields and the City's intent to improve Cooper field. The Board requested that drainage at the t-ball fields in Community Park be evaluated; staff agreed and added that the four softball fields drainage at Founders Park will also be addressed in next year's proposed A& I budget. Board Action: - Board Member Rose made a motion to approve park improvements by the Wylie Baseball/Softball Association at Community Park to include Rowell, Tibbals and Eldridge fields along with the City improvements to Cooper fields. Board Member Jones seconded the motion, and a vote was taken and passed 7-0. DISCUSSION ITEMS ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Gilbert. Board Member Jones seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:40 p.m. ATTEST 4akiesza— Janet awkes, Parks Board Secretary 'i inson, Parks Board Chairperson Minutes January 14, 2019 Wylie Parks and Recreation Board Meeting Page 2