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03-11-2019 (Parks & Recreation) Minutes CITY OF WYLIE Parks and Recreation Board Meeting Minutes Monday,March 11,2019—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Co-chairperson Jones called the meeting to order at 6:30 p.m. with Board Member Chesnut, Board Member Rose, Board Member Kinser, and Board Member Swendig in attendance. Board Chairperson Robinson and Board Member Gilbert were both absent from the meeting. Board Member Chesnut left the meeting early at 7:20 p.m. Staff members present were Parks and Recreation Director Diaz, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the February 11, 2019 Regular Meeting. Board Action: Board Member Rose made a motion to approve the minutes from the February 11, 2019 regular meeting. Board Member Swendig seconded the motion, and a vote was taken and passed 5-0. 2. Consider and act upon the vendor application for the Wylie East High School Cross Country Team to sell items at a cross country meet to be held August 31, 2019 at Founders Park. Board Action: Board Member Chesnut made a motion to approve the Wylie East High School Cross Country Team to sell items at a cross country meet to be held August 31, 2019 at Founders Park. Board Member Rose seconded the motion, and a vote was taken and passed 5-0. 3. Consider and act upon the vendor application for Austen's Autistic Adventures fundraiser event to be held at Olde City Park on March 23, 2019. Board Action: Board Member Swendig made a motion to approve Austen's Autistic Adventures fundraiser event to be held at Olde City Park on March 23, 2019. Board Member Kinser seconded the motion, and a vote was taken and passed 5-0. • DISCUSSION ITEMS • American Legion Hale-Combest Post #315 donation for Veterans Memorial. Director Diaz informed the Board that the American Legion Hale-Combest Post#315 is donating $7,500 that will fund additional improvements to the Veterans Memorial located in Olde City Park. Improvements will include the removal of the existing 20 foot Veterans Memorial flag pole and the addition of three new flag poles; a 30 foot pole for the American flag, a 25 foot pole for the Texas flag, and a second 25 foot pole for the POW flag. Ground lighting near the new flag poles will also be installed. The American Legion Hale-Combest Post#315 will be in attendance of the March 12, 2019 City Council meeting in order for Council members to proceed with donation acceptance of the$7,500. • Acquisition and Improvement Fund recommendations for FY 2019-20. The actual total combined balance of the Acquisition and Improvement(A& I)funds total $510,501; $55,058 in the west zone, $351,169 in the central zone, and $104,273 in the east zone (These amounts do not include Fiscal Year 2018-19 budgeted items.) Director Diaz advised he intends to apply for the Collin County grant this summer,which if awarded would help fund additional improvements such as the potential Twin Lakes Park trail and playground projects. Based on input from the Parks Acquisition and Improvement Fund Sub-Committee, Parks staff will be requesting the addition of irrigation, fencing, and possible parking options at Avalon Park for Fiscal Year 2019-20. • Projects update. Dunaway Associates,the Master Plan consulting firm, is working to finalize the ranking compilations of the survey data for the Parks and Recreation Master Plan;the Steering Committee will meet in April to review these rankings. Kimley-Horn Consultants have nearly completed the phase two and three design process for the Twin Lakes/Southbrook trail connection project. The Brown House study will be presented and reviewed during a work session at the City Council meeting March 12, 2019, of which the Parks and Recreation Board Members are invited to attend. One of the items that could be discussed at the City Council work session is the possibility of the Hotel/Motel Tax Fund possibly being used for funding operations at the Brown House. Another item to be discussed would be the possible transition of the Brown House into a welcome center with a store and hosting historical themed exhibits. A reconfiguration of the parking in the area and the addition of a handicap ramp to the house for accessibility will also be discussed. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Rose. Board Member Swendig seconded the motion, and a vote was taken and passed 4-0. The meeting was adjourned at 7:23 p.m. ATTEST e,/ Janet Hawkes,Parks Board Secretary Emm t Jones,Parks Board Co-Chairperson Minutes March 11, 20 Wylie Parks and Recreation Board Meeting Page 2