01-14-2019 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board
'E NOTICE OF MEETING
Regular Meeting Agenda
January 14, 2019 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Joni Robinson Chair
Emmett Jones Vice-Chair
Dan Chesnut Board Member
Matt Rose Board Member
Bobby Kinser Board Member
Phil Gilbert Board Member
Brett Swendig Board Member
Robert Diaz Parks and Recreation Director
Brent Stowers...................................................................Parks Manager
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the December 10, 2018
Meeting.
2. Consider and act upon the proposed park improvements for the Kreymer at the
Park Development.
3. Consider and act upon reviewing park improvements by the Wylie Baseball/Softball
Association at Community Park.
January 14,2019 Wylie Parks and Recreation Board Meeting Agenda Page 2 of 2
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this I I th day of January 2019 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
w,
Parks and Recreation Board
Meeting Minutes
Monday, December 10,2018—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m. with Board Member Rose, Board
Member Jones, Board Member Kinser, Board Member Gilbert, and Board Member Swendig in attendance.
Board Member Chesnut arrived to the meeting at 6:32 p.m.
Staff members present were Parks and Recreation Director Robert Diaz and Parks Board Secretary Janet
Hawkes.
CITIZENS PARTICIPATION
No citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the November 12, 2018
Regular Meeting.
Board Action:
Board Member Gilbert made a motion to approve the minutes from the November 12, 2018 regular
meeting. Board Member Kinser seconded the motion, and a vote was taken and passed 4-0 with
abstentions by Board Member Jones and Board Member Swendig.
2. Consider and act upon approval of a "Little Library" project in Olde City Park
by Girl Scout Troop #7271.
Three representatives, Natalia Duran of 1923 Fair Parke Lane in Wylie, Sereen Elkhalid of 1302
Windward Lane in Wylie, and Chloe Moubarak of 2102 Ranch Road in Sachse, all members of Girl
Scout Troop#7271, were in attendance to the meeting to answer any questions the Board might
have regarding their Silver Award community project proposal. The representatives advised that the
Little Free Library is a creatively designed box with books (primarily children's)stored inside, safe
from the outdoor environment with easy book access to all ages 24/7. The goal is to inspire the love
for reading with the concept for users to add a book and take a book. They noted that library
supplies, installation, maintenance, and upkeep will be provided by fundraising and efforts within
Troop#7271. They wish to construct the Little Free Library in May of 2019 within the Olde City Park.
Board Action:
Board Member Jones made a motion to approve the"Little Library" project in Olde City Park by Girls
Scout Troop#7271. Board Member Gilbert seconded the motion, and a vote was taken and passed
7-0.
DISCUSSION ITEMS
Budget Review for FY 18-19
• Director Diaz reviewed the recently adopted budget for fiscal year 2018/2019 going over the
summary of revenues, expenditures, and changes in the fund balance for all operating and
capital funds in the Parks and Recreation General Fund, Acquisition and Improvement Fund,
and 4B Sales Tax Revenue Fund.
Acquisition and Improvement Fund Subcommittee for FY 2018-19 projects.
• Director Diaz asked for three Board Members to volunteer in serving on the Acquisition and
Improvement (A&I) Fund Subcommittee. The Subcommittee will meet immediately after the
regular Parks and Recreation Board meetings with the first meeting scheduled for January 14,
2019. Board Member Kinser, Board Member Gilbert, and Board Member Swendig all
volunteered to serve on the A&I Fund Subcommittee.
Master Plan update.
• Director Diaz updated the Board on the Master Plan stating that the Steering Committee met for
the planned tour on November 30th visiting several facilities in Plano, Coppell and Grapevine.
1,250 online surveys have been collected so far with a closing deadline of Friday, December 14,
2018. Staff will meet with the Steering Committee to review the results of surveys in early 2019.
Board Chairperson Robinson recommended staff promote awareness of the survey results on
social media.
Projects update.
• The consultants are including the Braddock Park Concept Design and the Parkside Park
Concept Design in the Master Plan study. Contracts have been signed for the design of the
second and third phase of the Twin Lakes/Southbrook Trail Connection and following the
completion of design, staff will prepare the project to go out to bid sometime in the spring of
2019. The Brown House Feasibility Study is complete and staff anticipate having a joint meeting
early this year with the Parks and Recreation Board, City Council, and possibly the Historical
Review Board. The Stonehaven House Feasibility Study will begin within the first part of 2019.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Gilbert. Board Member
Jones seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:32 p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson
Minutes December 10, 2018
Wylie Parks and Recreation Board Meeting
Page 2
Parks and Recreation Board
AGENDA REPORT
Meeting Date: January 14, 2019 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: January 7,2019 Exhibits: 4
Subject
Consider and act upon the proposed park improvements for the Kreymer at the Park Development.
Recommendation
Motion to consider and act upon the proposed park improvements for the Kreymer at the Park Development.
Discussion
The Applicant is seeking approval for the parkland dedication for the Kreymer at the Park Development.
Integral Real Estate Development, LLC is proposing to satisfy parkland dedication requirements through a
combination of improvements and funds in lieu of land dedication.
Per City ordinance, the current parkland dedication requirement is five acres per 100 lots. The minimum
parkland dedication required for this development, in terms of acreage only, is 2.85 acres. The proposed
development has 57 lots on approximately 16.481 acres or 3.45 lots per acre. Corresponding funds in lieu of
land dedication would be assessed at $2,000.00 per lot. If the developer chose to submit funds in lieu of any
land dedication, the amount would be $114,000.00.
The developer proposes to dedicate approximately 2.366 acres of parkland and install approximately
$419,186.50 worth of improvements. Park improvements include 8ft. concrete trail, playground, landscape and
irrigation. The trail in Kreymer at the Park would provide a connection to the trails in the Greyhawk
Subdivision.
The parkland dedication and improvements would be dedicated to the City and maintained by the Home
Owner's Association.
Page 1 of I
Planned Development Special Conditions for Kreymer at the Park
II. SPECIAL CONDITIONS:
1. Maximum number of residential lots not to exceed 57 lots.
2. Key lots are defined as a corner lot which is backing up to an abutting side yard.
3. Three-tab roofing shall not be permitted.
4. No alleys shall be required within the Planned Development.
5. Developer shall install a screening wall where lots back or side to Stone Road
with a 5 ft. side walk back of curb.
6. Lots which back onto park land shall provide a decorative tubular steel fence of
uniform design to be installed by the homebuilder, as approved by the Planning
Department.
7. Open space, drainage easement, and public hike & bike trail shall be
dedicated to the City of Wylie in accordance with City's Subdivision Regulations.
8. Maintenance of the Open Space Area
Maintenance of the open space area will be the responsibility of the homeowners'
association (HOA). Developer will be the contact entity with the City for all
concerns regarding maintenance of open space until 100% of HOA control is
turned over to the homeowners.
A. HOA maintenance and responsibilities of amenities include:
a. Clean up and litter removal.
b. Landscaping installation, care, and maintenance.
c. Trimming, clearing, and removal of unwanted vegetation as determined by
the City Park Division.
d. Maintain irrigation system, pay for the water used in the system and test
all backflow devices annually as per City requirements.
9. This Development will pay no Park Fees.
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& DESIGN, L.P.
,, KREymER AT THE PARK • ENTRY ._
9 VVYLIE, TX CONSTRUCTION SERVICES
201 WiNucu CIRCLE, SUITE ZOO,WYLIE,TX 75E156
„1
972.44.1.84.00 WWW.ECOLP.COM FAX:972.94.1.134.01 c1 rilef0e1;)rlreladtICierll jaft.ibrrei.SRl 1 evCil hrfa.,Ist,,:lanrodtirtiTigatdlieisapnrollipcieertl,y)eilflfcrieoirirki isnoviehsceeigsation
December 18, 2018
of these sources and no wart anty is made as to their agent acy or
completeness,This plan is conceptual,subject to change.and
i , # 18003759 does not represent any regulatory approval
L:\2018\18003759 Kreymer at the Park\SD\08834 Kreymer,B.)he
ECDLP Palk Zoning Exhibit-RVI Base3.dwg
ATI
SHADE TREES
ORNAMENTAL TREES
SHRUBS/ GRASSES
GROUNDCOVERS
Deodar CedarRed OakCedar ElmLacebark Elm
Redbud (Spring)Crape Myrtle Japanese Maple
Muhly Grass in fall Mexican Feather Grass Spirea
Creeping Myrtle Liriope Purple Wintercreeper Euonymus Asian Jasmine
EXAMPLE OF MASONRY AND FENCING
Redbud (Summer)
Texas Sage
PLANT SELECTION WILL BE ADAPTIVE OR NATIVE TO NORTH CENTRAL
TEXAS, DROUGHT TOLERANT AND WITHIN COLD HARDINESS PLANT
ZONE 7B.
MASONRY AND HARDSCAPE MATERIALS WILL REFLECT THE STONE
AND BUILDING MATERIALS OF THE NORTH CENTRAL TEXAS REGION.
SHADE TREES
ORNAMENTAL TREES
SHRUBS/ GRASSES
GROUNDCOVERS
Deodar CedarRed OakCedar ElmLacebark Elm
Redbud (Spring)Crape Myrtle Japanese Maple
Muhly Grass in fall Mexican Feather Grass Spirea
Creeping Myrtle Liriope Purple Wintercreeper Euonymus Asian Jasmine
EXAMPLE OF MASONRY AND FENCING
Redbud (Summer)
Texas Sage
PLANT SELECTION WILL BE ADAPTIVE OR NATIVE TO NORTH CENTRAL
TEXAS, DROUGHT TOLERANT AND WITHIN COLD HARDINESS PLANT
ZONE 7B.
MASONRY AND HARDSCAPE MATERIALS WILL REFLECT THE STONE
AND BUILDING MATERIALS OF THE NORTH CENTRAL TEXAS REGION.
ECDLP
18003759
December 18, 2018
WYLIE, TX
KREYMER AT THE PARK •MATERIAL PALETTE
L:\2018\18003759 Kreymer at the Park\SD\08834 Kreymer @ the
Park Zoning Exhibit-RVI Base3.dwg
Information furnished regarding this property if from sources
deemed reliable. RVi has not made an independent investigation
of these sources and no warranty is made as to their accuracy or
completeness. This plan is conceptual, subject to change, and
does not represent any regulatory approval
712 Congress Avenue
Suite 300
Austin, Texas 78701
Tel: 512.480.0032
www.rviplanning.com
Copyright RVi
Parks and Recreation Board
AGENDA REPORT
Page 1 of 1
Meeting Date: January 14, 2019 Item Number:
Department: Parks and Recreation (City Secretary’s Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: January 4, 2019 Budgeted Amount:
Exhibits:
Subject
Consider and act upon reviewing park improvements by the Wylie Baseball/Softball Association at Community
Park.
Recommendation
Motion to consider and act upon reviewing park improvements by the Wylie Baseball/Softball Association at
Community Park.
Discussion
In March of 2018 WBSA proposed fencing on east side fields (approximate cost $65,000.00) and scoreboard
replacements (approximate cost $25,000.00) for the Fiscal Year 2018-2019. The WBSA would now like to
make infield improvements to Rowell, Tibbals, and Eldridge Fields instead of the proposed improvements to
fencing and scoreboards. These infield improvements would be made by a contractor that specializes in the
application of a product called Masterseal Infield Mix. This product increases the playability of the infields
after rain events. The WBSA is proposing to donate approximately $35,000.00 to the project that would have a
total cost of $60,000.00. Staff is proposing to utilize Parks Acquisition and Improvement Funds in the Central
Zone in the amount of $25,000.00 for this project. The reason staff and the league are needing to move forward
on this is to have this product in place for the spring 2019 season. All the park improvements will be made by
City contractors and supervised by City staff.
If the proposed improvements are recommended by the Parks and Recreation Board to the City Council, the
Council would consider accepting the WBSA donation at the February 12, 2019 meeting. A budget amendment
to expense the funds in the Parks Acquisition and Improvement Fund Central Zone would be made at the
January 22, 2019 City Council meeting.