10-08-2018 (Library) Minutes 1A/
Library Advisory Board
CITY OF
WYLIE
Library Board--Minutes
Monday, October 8, 2018 — 7:00pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers,Juan M. Azcarate III, Janice Borland, Shirley Burnett, Kenneth Cash,
Jesse Meason, &Rachel Orozco, Board Liaison
Members absent: Rosalynn Davis
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition,the Board is not allowed to
converse, deliberate or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentation was given at the meeting.
ACTION ITEMS
The Library Board Minutes of Monday, September 10,2018 were approved as presented.
DISCUSSION ITEMS
Review Library Budget for FY 19: The FY 2018-2019 Budget was passed by the City Council at the
effective rate of$0.725848/100. Board members reviewed and discussed a final copy of the budget.
Review County Budget for FY 19: The County approved the funds requested by the 5 libraries who
participated in last month's county budget meeting presentation. However,the funds were split between
the'5 libraries based on the number of unincorporated people served (rather than an even split).
Smith Public Library received $6,800 this year in county funds, as we have 8% of
unincorporated people served. Rachel advised that due to the amount of county funding this has
cut from our budget, we are considering eliminating library holds and interlibrary loan services
for non-residents. Currently almost half of our holds services are used by non-residents, and we
could re-allocate that work load by current staff to other programs within the library.
October 8,2018 Library Advisory Board Regular Meeting Minutes Page 2 of 3
Consider and act upon the approval of the Study Room Policy: The Board reviewed and discussed
the final draft of the new Study Room Policy, which now includes a section on monetary responsibility
for damages, as discussed in last month's meeting. Under Guidelines for Use, the bullet point reads
"Groups are fully responsible for the cost of any and all damages based upon actual repair or
replacement costs."
Janice Borland made a motion to approve the new Study Room Policy. The motion was seconded by
Juan Azcarate,III.The Study Room Policy was unanimously approved by the Board Members.
STAFF REPORTS
Upcoming Library Programs:
Family
Family Movie Day—Coco(Rated PG): Monday,October 8th at 2:00pm
In the Multipurpose Room. Children ages nine (9) and younger must be accompanied by an adult.
The following is our first series of Plan and Learn Workshops made possible by a grant from the
Texas State Library and Archives Commission:
SPL Play &Learn Workshops:
For families with children aged 0-5. In the Storytime Room from 10:15-11:30am. Each workshop builds
on the last, so attendance at all five workshops is strongly encouraged.
Mondays:
10/15/18: Early Literacy and General Parenting
10/22/18: Speech, Hearing&Language Development
10/29/18: Child Development
11/05/18: Nutrition
11/12/18: Music &Movement
Kids
My Very Own Book Club: October 10th & 12th from 3:30-4:30pm
For lst and 2'Graders. Read the book, talk about the story and illustrations, do a craft and have a snack.
This month's featured selection: The Little Old Lady Who Wasn't Afraid of Anything by Linda Williams.
Adults
Mary Sheller's Frankenstein—An Interactive Adventure: Saturday,October 13th at 6:00pm
Help Mary Shelley complete her classic novel in this immersive experience. Solve puzzles and follow
clues to bring her characters to life. Costumes welcomed(early 19th century).The event is held after
hours.The library will close at its normal time of 5:00pm.
I Want to Write a Novel.Now What?: Monday,October 22"at 6:30pm
Learn the first steps to novel writing from Rebecca Adler, author of the Taste of Texas mystery series.
Topics include: Developing story ideas, Defining genres and subgenres, Identifying writing styles,
Creating plot structure, Understanding the use of"muscular" verbs, &Editing.
Third Monday Book Bunch: Monday,October 15th at 12:30pm
Held every third Monday at 12:30pm at the Senior Recreation Center.This month is a Planning Meeting.
October 8,2018 Library Advisory Board Regular Meeting Minutes Page 3 of 3
Booked on Fridays: Friday,October 12th at 12:00pm
Held every second Friday at noon.
This month's selection: The Nest by Cynthia D'Aprix Sweeney
Friends of the Library
Halloween Costume Contest: Tuesday, October 23`d from 5:30-7:00pm
The Friends of the Library are hosting a Halloween Costume Contest as a library fundraiser. Costume
entry tickets are$1 per entry. Kids will also be able to pick up trinkets at each desk and go on a themed
scavenger hunt.
ADJOURNMENT
Meeting adjourned at 7:34 pm.
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ind; ers,Chair Date