11-12-2018 (Library) Minutes AI
IN Library Advisory Board
CITY OF
WYLIE
Library Board--Minutes
Monday, November 12, 2018 — 7:00pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers,Juan M. Azcarate III, Janice Borland, Shirley Burnett, Kenneth Cash,
Rosalynn Davis,Jesse Meason, &Rachel Orozco, Board Liaison
Members absent: None
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to
converse, deliberate or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentation was given at the meeting.
ACTION ITEMS
The Library Board Minutes of Monday, October 8,2018 were approved as presented.
DISCUSSION ITEMS
Review Policies: Meeting Rooms and Small Business Center:
• Meeting Rooms: The Board reviewed and discussed the following proposed revisions to the
existing Meeting Room Policy.
o Applicants will now be required to have a library card when they submit a meeting
room application. *It was noted that the Meeting Room Application will also need to be
changed to include this requirement. Rachel will update the application and send to the
Board for review.
o Under General Meeting—Terms and Conditions: part h. reads "Groups are responsible
for providing their own equipment, other than chairs, tables,a lectern and audiovisual
equipment."It was decided the term AV equipment is too broad. Sentence will be
amended to list specific AV items included in each room.
• Small Business Center Policy: The Board reviewed and discussed the Small Business Center
Policy created for the new Small Business Center at the library, as well as the Application for
November 12,2018 Library Advisory Board Regular Meeting Minutes Page 2 of 2
Use of the Small Business Center. The following minor revisions were proposed to the
application under the"Note" section:
111 o A minor sentence structure change was recommended for the first sentence, which will
read, "All applicants must check-in and check-out at the Help Desk, which is located in
the Adult Services Department.
o At the end of the last sentence, "The Applicant must have a Smith Public Library
Card.",the following will be added: "and present it at check-in of the room."
The discussed revisions will be made to the Meeting Room Policy (and Application) and the
Small Business Center Application and presented again to the Board at the December meeting
for final review and approval.
STAFF REPORTS
Upcoming Library Programs:
Family and Kids
LEGO Family Build Day: Wednesday,November 21st at 2:00pm
Take a break from Thanksgiving prep and challenge your imagination with the library's LEGO and
DUPLO.All ages welcome. Children ages nine (9) and younger must be accompanied by an adult.
My Very Own Book Club: November 14th& 16"from 3:30-4:30pm
For 151 and 2'Graders. Read the book, talk about the story and illustrations, do a craft and have a snack.
This month's featured selection: Stone Soup by Jon J.Muth.
Voyagers—3rd Grade Learning Club: November 15th from 3:30-4:30pm
Each month we explore a different topic and engage our brains!
This month's featured topic: Earth Science with the Heard Museum
BeTween Book & Movie Club—44th through 6'Graders: November 29th from 6-7:00pm
Read the book and watch the movie on your own.Then come to the meeting to watch scenes
from the movie, read excerpts from the book, discuss and enjoy a snack.
This month's featured selection: Beezus and Ramona by Beverly Cleary
Adults
Greeting Cards with Paper Quilling: Wednesday,November 14"at 6:00pm
Learn the art of paper quilling—creating designs with curled paper—and apply it to greeting and holiday
cards.Taught by master crafter,Pamela Sawyer.
Holiday Cookie Decorating Workshop: Thursday,December 6th at 6:00pm
Take your holiday treats to the next level.Melissa Stone from Confection Perfection by Melissa will teach
attendees how to flood cookies with royal icing and other decorating techniques.Materials provided.
ADJOURNMENT
Meeting adjourned at 7:54 pm.
AAA q• 810
y Ayers,Chair Date