04-18-2019 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
1s ::: NOTICE OF MEETING
Regular Meeting Agenda
April 18, 2019 - 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
Michael Schwerin Chair
Nancy Peirce vice Chair
Anita Jones Board Member
Minerva Bediako Board Member
Lily Courtney Board Member
Ross Grant Board Member
Marjorie Bennett Board Member
Carole Ehrlich Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6020.
CALL TO ORDER
Announce the presence of a Quorum.
DISCUSSION ITEMS
• Discussion regarding the Animal Shelter Public Art Project Dedication. (C. Ehrlich,
Public Arts Coordinator)
Executive Summary
Staff will update the board on the date for the Animal Shelter Public Art Dedication and work shop
by artist Robert Barnum.
• Committee report regarding fundraiser options for the 2019 Wylie Arts Festival.
April 18,2019 Wylie Public Arts Advisory Board Meeting Agenda Page 2
(C. Ehrlich, Public Arts Coordinator)
Executive Summary
Committee members Courtney, Schwerin, and Bennett will further discuss fundraiser ideas for the 2019
Wylie Arts Festival with the board.
• Update regarding the Bluegrass on Ballard Event, set for June 29, 2019.
(C. Ehrlich, Public Arts Coordinator)
Executive Summary
Staff will present an update regarding the Bluegrass on Ballard scheduled for June 29, 2019.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the March 21, 2019 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
2. Consider, and act upon, approval of a plaque for the Animal Shelter Public Art
Project. (C. Ehrlich, Public Art Coordinator)
Executive Summary
Artist Robert Barnum has completed his fabrication and installation of"RESCUED". Each art piece has a
plaque showing the artist's name, dedication date, and the artist's reason for creating the art. Staff is
requesting the board approve the cost of the plaque which is budgeted in the total cost of the project. It
will take up to four weeks to receive the plaque from Franklin's. The public works department will install
the plaque once we receive it, prior to the dedication.
3. Consider, and act upon, approval of the cost of lodging for artist Robert Barnum
for the dedication and presentation/work shop of his project. (C. Ehrlich, Public Art
Coordinator)
Executive Summary
Artist Robert Barnum has requested reimbursement for his lodging when he comes to Wylie for the
dedication. He plans to provide a work shop for anyone interested in learning how the sculptures were
created; from the idea to fabrication thru installation. The lodging would be for 2 days.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Public Arts Advisory Board should determine that a closed or executive meeting or session of
the Public Arts Advisory Board,or a consultation with the attorney for the City,should be held or is required,then such closed or executive meeting or
session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by Public Arts
Advisory Board at the date,hour,and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive
meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but
not limited to,the following sections and purposes:
Texas Government Code Sections:
§551.071—Private consultation with an attorney for the City.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
April 18,2019 Wylie Public Arts Advisory Board Meeting Agenda Page 2
CERTIFICATION
I certify that this Notice of Meeting was posted on this I2`h day of April 2019 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
Public Arts Advisory Board
AGENDA REPORT
Meeting Date: April 18,2019 Item Number: Discussion Item 1
Department: Public Arts Advisory Board (City Secretary's Use Only)
Prepared By: C. Ehrlich Account Code:
Date Prepared: 4-16-2019 Exhibits: 1
Subject
Discussion regarding the Animal Shelter Public Art Project Dedication.
Recommendation
Direction from the board
Discussion
The Wylie Animal Shelter Public Art Project is set for June 1, 2019 at 9:30 am. Some of the plans being discussed
include:
• Asking all Wylie Animal Shelter employees and volunteers to attend the dedication
• Inviting anyone who has adopted a pet from a shelter to attend the dedication with their forever pet
• Asking the local pet stores to donate items for the owners/animals who attend
• Looking at possible locations for a work shop by the artist to show the processes to create these sculptures
• Inviting public officials and selection committees from the past to attend
The board will discuss these options and others that might arise from the discussion.
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Public Arts Advisory Board
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Minutes
Regular Called Meeting
March 21, 2019 — 6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:10 p.m. by Chair Michael Schwerin.
Members present included: Minerva Bediako, Nancy Peirce, and Anita Jones. Lily Courtney, Marjorie
Bennett and Ross Grant were absent.
Staff present included Public Arts Coordinator Carole Ehrlich.
DISCUSSION ITEMS
• Update regarding the Animal Shelter Public Art Project. (C. Ehrlich, Public
Arts Coordinator)
Board Comments
Ehrlich reported that artist Robert Barnum had completed the installation of RESCUED. All lighting
and other items had been checked. The only item he will be bringing with him in May for the
dedication will be the sign that says Humans + Animals = RESCUED. He will install that small
piece prior to the dedication.
Ehrlich reported the dedication will take place in mid-May and planning for the dedication and
approval of the plaque will be discussed at the April meeting.
• Committee report regarding fundraiser options for the 2019 Wylie Arts Festival.
(C. Ehrlich, Public Arts Coordinator)
Board Comments
Chair Schwerin reported the committee had not had a chance to meet and further discuss the
options for a fund raiser for the 2019 Wylie Arts Festival. They would meet in the future and come
back to the board with additional options.
PAC Ehrlich reported that in speaking with Craig Kelly who facilitates the vendor spaces within the
events center, it would not be possible to set up any earlier than 5 pm which would hinder any
later evening fund raiser downtown.
March 21,2019 Wylie Public Arts Advisory Board Meeting Minutes P a c 2
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the January 17, 2019 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
Board Action
A motion was made by board member Jones, seconded by board member Bennett to approve
the February 21, 2019 Public Arts Advisory Board minutes. A vote was taken and the motion
passed 5-0 with board members Courtney and Bediako absent.
2. Consider and act upon, approval of the final sculpture, "RESCUED" (Wylie Animal
Shelter) by artist Robert Barnum and approval of the final payment of$5,250.00. (C.
Ehrlich, Public Arts Coordinator)
Board Discussion
Public Arts Coordinator Ehrlich addressed the board stating that the sculptures for the Animal Shelter
had been installed, including the lighting. One small item will be delivered and installed prior to the
dedication by the artist. Final inspection has been made by building officials and the board.
Ehrlich explained there was some miss-communication between the artist and the delivery service
regarding the delivery of the podium to the Parks facility per the contract. Wylie Park staff was
required to go to the shipping company and pick the podium up and take it to the art site. She
explained the cost for staff to provide that service was $373.57. Staff is asking the board to
consider deducting this amount from the final check the artist will receive.
Board member Peirce felt the cost should be deducted and the artist should go back to the shipping
company he hired to deliver his item for a possible refund.
Board Action
A motion was made by board member Peirce, seconded by board member Jones to approve
the final sculpture and final payment less the $373.57 for the podium delivery charge. A vote
was taken and the motion passed 4-0 with board members Courtney, Grant and Bennett absent.
ADJOURNMENT
A motion was made by board member Jones, seconded by board member Bediako to adjourn
the meeting at 6:30 p.m. A vote was taken and the motion passed 4-0 with board members
Courtney, Grant and Bennett absent.
Michael Schwerin, Chair
Carole Ehrlich, Secretary
Public Arts Advisory Board
AGENDA REPORT
Meeting Date: April 18,2019 Item Number: 2
Department: Public Arts Advisory Board (City Secretary's Use Only)
Prepared By: C. Ehrlich Account Code:
Date Prepared: 4-16-2019 Exhibits: 2
Subject
Consider, and act upon, approval of a plaque for the Animal Shelter Public Art Project.
Recommendation
Motion to approve the design and wording of the plaque to be placed at the Animal Shelter Public Art Project at a cost not
to exceed$400.00.
Discussion
Staff has researched the design and cost of a plaque to be placed in front of the Animal Shelter art pieces. The plaque will
be made from metal to blend with the aluminum in the pieces. The artist wrote a few words about the intent behind his
sculptures which are included on the plaque.
The cost of the plaque will not exceed$400.00 including delivery. It will be installed by our public works staff.
Staff is requesting approval of the plaque.
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Page is too large to OCR.
Artist's Quote for Plaque
Wylie Animal Shelter
"RESCUED" the Power of Adoption
RESCUED is designed to honor the noble and dedicated work of
the Wylie Animal Shelter, staff and volunteers for their efforts
to care for and find forever homes for lost animals.
Meeting Date:
Department:
Prepared By
Public Arts Advisory Board
April 18, 2019 Item Number:
Public Arts Advisory Board
C. Ehrlich Account Code:
Date Prepared: 4-16-2019
Exhibits:
(City Secretary's Use Only)
Consider, and act upon, approval of the cost of lodging for artist Robert Barnum for the dedication and presentation/work
shop of his project.
Motion to approve the cost of lodging for artist Robert Barnum to present a work shop and attend the dedication for the
Wylie Animal Shelter Public Art Project at a cost not to exceed $300.00.
Artist Robert Barnum contacted staff asking to be reimbursed for his lodging to provide a work shop and present at the
Animal Shelter dedication. He is paying for his travel to the City.
Since he is providing this work shop he would be unable to fly into town on the dedication date present at the dedication
in the morning and fly back the same day as normally done.
Funds are available within the project budget. Staff is requesting approval of the lodging.
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