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03-11-2019 (Library) Agenda Packet Library Advisory Board $ ' NOTICE OF MEETING Agenda March 11, 2019 - 7:00 pm Smith Public Library Conference Room 300 Country Club, Building 300 Wylie, Texas 75098 Mindy Ayers Chair Juan M. Azcarate, Ill Board Member Shirley Burnett Board Member Kenneth Cash Board Member Rosalynn Davis Board Member Jesse Meason Board Member Janice Borland Board Member Rachel Orozco Board Liaison In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media,and posted on the City website: www.wvlietexas.gov within the required time frame. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Conference Room to respond to a page or to conduct a phone conversation. The Smith Public Library is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes of the February 11, 2019 Library Board meeting. DISCUSSION ITEMS Presentation by Melissa Beard, Finance Director March 11,2019 Library Advisory Board Regular Meeting Agenda Page 2 of 3 Children Spring Break Scavenger Hunt Monday-Saturday, March 11 - 16 Critterman Tuesday March 12 10:00 a.m. and 11:00 a.m. Tween Spring Break 2019 Give Bees a Chance Wednesday March 13 from 2:00 p.m.-3:00 p.m. For 4th-6th graders only March Manga Madness Art Contest for 4th-12th graders Submit your original artwork in the Teen Room between March 18 -23 in the 4th-8th grade category or the 9th-12th grade category. Voting runs March 25-30. All patrons may vote only once that week. Teen Teen Spring Break 2019 Program: for 6th-12th graders only K-Pop Prom Thursday March 14 from 3:00-4:30pm Do you secretly do all the BTS routines in your bedroom? Already have your tickets for Blackpink's world tour? Then you need to get your most glam and attend our spring break K-Pop Prom! We'll be making crowns and sashes so we can all be Prom Kings and Queens. Then we'll learn the latest K-Pop routines with David and Chantha from K-Pop Dance Dallas! This come and go event is in the Multipurpose Room and is for teens in 6th-12th grade only. Fancy dress optional! Adult Organizing Spaces: Closets Thursday, March 28 at 6:30 p.m. Does your closet overwhelm or frustrate you? An organized closet not only saves time and money, but it can also set the tone for the rest of your day. So, why not start off feeling great! Sandy Jones of Someday Organizing ends this miniseries by sharing tips on editing your wardrobe, organizing the contents, product solutions, and how to keep it organized - so you can LOVE your closet! EXECUTIVE SESSION If during the course of the meeting covered by this notice,the Library Board should determine that a closed or executive meeting or session of the Library Board,or a consultation with the attorney for the City,should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by the Library Board at the date,hour,and place given in this notice as the Library Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sections and purposes: Texas Government Code Section: §551.071—Private consultation with an attorney for the City. §551.073—Discussing prospective gift or donation to the City. §551.076—Discussing deployment of security personnel or devices or security audit. March 11,2019 Library Advisory Board Regular Meeting Agenda Page 3 of 3 ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 8th day of March 2019 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm, City Secretary Date Notice Removed Library Advisory Board Minutes Regular Meeting February 11, 2019—6:00 p.m. Smith Public Library—Conference Room 300 Country Club Road, Bldg. 300 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Members present: Juan M.Azcarate III, Janice Borland, Rosalynn Davis, Jesse Meason, &Rachel Orozco,Board Liaison Members absent: Mindy Ayers, Shirley Burnett, Kenneth Cash CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION Rachel introduced two guest attendees: Morgan Capps,library science student at UNT is attending as an observer and Tracey Tillman,Administrative Assistant for Smith Public Library is attending. Tracey handles the scheduling of the meeting rooms, and is available to assist with input and answer any questions the Board may have since they will be reviewing the meeting room policy and application. ACTION ITEMS The Library Board Minutes of Monday,November 12, 2018 were approved as presented. REGULAR AGENDA—DISCUSSION ITEMS 1. Review Meeting Room Policy: the Board discussed the growing popularity of the Library meeting rooms. Due to the increasing need to track the rooms electronically, and concerns of maintenance and safety, the following policy changes will be made: Minutes February 11,2019. Library Advisory Board Page 1 A. All applicants must have a current Smith Public Library card. The room will be checked out to the applicant, and the applicant will be required to check-in the meeting room upon the end of the meeting. Library cards other than the applicant's will not be accepted. B. Portable Library AV equipment (HDMI cables, microphones, etc.), must be checked out using the applicant's Smith Public Library card. The applicant will be required to check the equipment back in upon the end of the meeting. Library cards other than the applicant's will not be accepted. C. The occupancy guidelines listed for the Conference room will be changed to (maximum occupancy 24) 18 with tables and chairs. D. Groups cannot remove the conference furniture from the Conference room. Any activity that requires the removal of furniture must be held in the Multipurpose room. 2. Review Meeting Room Application: the Board reviewed the Meeting Room Application to ensure consistency with the policy. The following changes will be made: A. A line will be added to include the applicant's library card number. B. The occupancy guidelines listed for the Conference room will be changed to (maximum occupancy 24) 18 with tables and chairs. C. A line for"reason"will be added so Director can state the reason if an application is declined. D. The lay out of the application will be re-arranged and some minor phrasing changed to help highlight the differences between the furniture and audiovisual options available for the specific rooms. Board Action A motion was made by Jesse Meason to accept both the Smith Public Library Meeting Room Policy and Application for Use of Meeting Rooms as presented with above noted revisions as discussed. The motion was seconded by Juan M. Azcarate III. The Board unanimously approved the policy and application with. revisions as discussed. 3. Review Small Business Center Policy and Application: the Board reviewed the Small. Business Center Policy and the draft of the Small Business Center Application. The policy does not need any changes. The following changes will be made to the application draft: A. It will be noted that the collaborative table seats eight people. B. A section will be added for the Library Director to mark "Approved" or "Declined" on the application. C. A signature line will be added for the Library Director. Board Action A motion was made by Jesse Meason to accept the Smith Public Library Application for Use of Small Business Center as presented with above noted revisions as discussed. The motion was seconded by Juan M. Azcarate III. The Board unanimously approved the Small Business Center application with revisions as discussed. STAFF REPORTS Upcoming Library Programs: Children L.A.M.B. (Look at My Book) Program: Monday, February 4—Saturday May 5, 2019 This program encourages creativity, imagination and writing skills. Participants write a book that is displayed and added to the library collection for in-house check-out. Participants may then register to Minutes February 1 1, 2019 Library Advisory Board Page 2 attend one of our Young Author's Receptions on Saturday 5/11/19. They may invite up to four guests to attend the reception where they will be recognized for their work and sign autographs. Adult Hygge at the Library: Thursday, February 28Eh at 6:00pm Hygge (pronounced hoo-ga) is the Danish word used to acknowledge a moment as cozy or special. Unwind and unplug from the everyday rush, and practice lots of hygge in our cozy space with cocoa, tea and self-directed crafts. Feel free to bring your knitting, coloring, etc. to enjoy some uninterrupted leisure time. Anime MeetUp: Monday,March 4th at 6:00pm Join our group for adult fans of anime, manga and Asian pop culture. The group meets bimonthly. Organizing Spaced-Kitchens: Thursday, March 7ht at 6:30pm The heart of the home—is the kitchen. It is where friends and family gather and memories are made! A well-organized and functioning kitchen can make meal prep more efficient and enjoyable, and clean up and maintenance easier for everyone in the family. Sandy Jones of Someday Organizing kicks off an organizing miniseries with tips for all types of families and cooks, along with space saving solutions! ADJOURNMENT Meeting adjourned at 8:09 pm. Mindy Ayers, Chair Minutes February 11, 2019. Library Advisory Board Page 3