04-18-2019 (Public Arts Advisory) Minutes ® N Public Arts Advisor Board
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CITY OF
WYLIE
Minutes
Regular Called Meeting
April 18, 2019 — 6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:10 p.m. by Chair Michael Schwerin.
Members present included: Minerva Bediako, Nancy Peirce, Anita Jones, Lily Courtney, Marjorie
Bennett, and Ross Grant.
Staff present included Public Arts Coordinator Carole Ehrlich.
DISCUSSION ITEMS
• Discussion regarding the Animal Shelter Public Art Project Dedication. (C.
Ehrlich, Public Arts Coordinator)
Staff/Board Comments
Ehrlich reported that the art dedication is scheduled for June 1, 2019 at 9:30 am at the Animal
Shelter near the sculptures. Artist Robert Barnum is requesting coverage for his lodging due to the
two day stay to complete the work session he proposed to prepare for the public. Ehrlich asked if
anyone knew of a facility that could provide equipment for a PowerPoint presentation since City
Hall would be closed on Saturday. Lily Courtney suggested the Conversations Coffee Shop where
attendees could sit and watch the presentation. She stated that she would talk to the owner to
see if that facility would work.
Ehrlich reported the plaque wording was part of the agenda packet so the board could see what
the artist wished to place on the plaque in honor of the animal shelter staff and the adoption
process. She stated that both the lodging for the artist and the plaque were in the agenda as a
business item for further discussion and consideration.
• Committee report regarding fundraiser options for the 2019 Wylie Arts Festival.
(C. Ehrlich, Public Arts Coordinator)
Board Comments
Chair Schwerin reported the committee had not had a chance to meet and further discuss the
options for a fund raiser for the 2019 Wylie Arts Festival. They would meet very soon and report
back to the board with additional options.
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• Update regarding the Bluegrass on Ballard Event, set for June 29, 2019.
Board Comments
Public Arts Coordinator Ehrlich reported there were currently forty eight vendor and twelve food
applications accepted. She noted this would anticipate over one hundred by the event date. She
asked for volunteers to mark booths at the park. Marjorie Bennett volunteered to assist Public
Information Officer and event logistics supervisor with this process. Chair Schwerin stated he was
not sure yet if he would be able to assist.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the March 21, 2019 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
Board Action
A motion was made by board member Jones, seconded by board member Peirce to approve
the March 21, 2019 Public Arts Advisory Board minutes. A vote was taken and the motion
passed 7-0.
2. Consider and act upon, approval of a plaque for the Animal Shelter Public Art
Project. (C. Ehrlich, Public Arts Coordinator)
Board Discussion
Public Arts Coordinator Ehrlich addressed the board stating that the wording was enclosed in the packet
for board review and consideration. Board member Jones stated that she felt the comma between Shelter
and staff should be after volunteer. The board agreed the comma should be changed.
Ehrlich explained the plaque would be constructed of steel to be uniform with the aluminum used
for the sculpture. She reported that most plaques they have purchased in the past were in the
range of $350.00 to $400. She noted the plaque would not go over $400.
Board Action
A motion was made by board member Peirce, seconded by board member Courtney to approve
the design and wording of the plaque to be placed at the Animal Shelter Public Art Project at a
cost not to exceed $400.00. A vote was taken and the motion passed 7-0.
3. Consider, and act upon, approval of the cost of lodging for artist Robert Barnum
for the dedication and presentation/work shop of his project. (C. Ehrlich, Public
Arts Coordinator)
Board Discussion
Public Arts Coordinator Ehrlich addressed the board stating that the request for lodging was
not usually provided, however with the artist providing a work shop for citizens at no
April 18,2019 Wylie Public Arts Advisory Board Meeting Minutes Page 1 3
additional cost, it would be difficult for him to arrive and depart on the same day. He would
need to lodge the night before due to flight times and would not leave until the following day
111 due to the timing of the work shop. Ehrlich asked staff to consider the lodging. The artist is
providing his flight costs.
Chair Schwerin stated that this was an unusual request but due to the timing and the
opportunity for citizens to see the sculpture process from beginning to end, he believed the
cost was appropriate. Board members concurred.
Board Action
A motion was made by board member Courtney, seconded by board member Jones to
approve the cost of lodging for the two day stay for artist Robert Barnum, not to exceed
$300. A vote was taken and the motion passed 7-0.
ADJOURNMENT
A motion was made by board member Peirce, seconded by board member Jones to adjourn
the meeting at 6:48 p.m. A vote was taken and the motion passed 7-0.
Michael Schw rin, Chair
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Carole Ehrlic Secretary