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06-10-2019 (Parks & Recreation) Minutes CITY OF WYLIE Parks and Recreation Board Meeting Minutes Monday,June 10,2019—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairperson Robinson called the meeting to order at 6:30 p.m.with Board Member Board Member Chesnut, Board Member Rose, Board Member Jones, and Board and Board Member Swendig in attendance. Board Member Kinser and Board Chairman Gilbert were both absent from the meeting. Staff members present were Parks and Recreation Director Diaz, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the April 8, 2019 Regular Meeting. Board Action: Board Member Rose made a motion to approve the minutes from the April 8, 2019 regular meeting. Board Member Jones seconded the motion, and a vote was taken and passed 5-0. 2. Consider and act upon a vendor application for the Wylie ISD Council of PTA's "Back to the Future Back to School" event at Olde City Park on August 24, 2019. Board Action: Board Member Jones made a motion to approve the vendor application for the Wylie ISD Council of PTA's"Back to the Future Back to School"event at Olde City Park on August 24, 2019. Board Member Swendig seconded the motion, and a vote was taken and passed 5-0. 3. Consider and act upon a vendor application for the Family Music Night in the Park at Olde City Park on July 26, 2019. Board Member Rose made a suggestion the applicant consider reaching out to the various Wylie sports leagues to help advertise the Family Music Night in the Park event during the upcoming fall sign ups. Board Action: Board Member Swendig made a motion to approve the vendor application for the Family Music Night in the Park at Olde City Park on July 26, 2019. Board Member Rose seconded the motion and a vote was taken and passed 5-0. 4. Consider and act upon recommending the park improvements to Twin Lakes and Southbrook Parks. Director Diaz advised the Board that Kimley-Horn Associates Inc., have completed their design of Phases 1, 2, and 3 which are now ready for the Parks and Recreation Board review. Due to construction estimates coming in well below the Phase 1 proposed project budget, staff moved forward with design of Phase 2 and 3. The width of the southern portion of the proposed trail has been increased to 10 feet in width with 8 feet in width for the remaining portions of the trail. Two low water crossings will be located along the 10 foot portion of the trail. The projected project budget is approximately$320,000. The Collin County Open Space Grant program has opened their call for grant applications which are due in July 2019 and awarded in the fall of 2019. This will in turn allow staff to bid out the project and begin construction in early 2020. The grant application includes; an extended 10 foot trail, playground site, and park amenities. Director Diaz noted that funds for this project are available with or without the grant but also noted that construction costs are rising due to increased demand. In order to move forward with the grant process, it is necessary for the Parks and Recreation Board to approve a recommendation of this project to City Council. The City Council will consider a resolution in support of the grant during their meeting scheduled June 25th. Upon approval of the resolution staff will begin the process of completing the grant application. Board Action: Board Member Chesnut made a motion to accept recommending the park improvements to Twin Lakes and Southbrook Parks. Board Member Jones seconded the motion, and a vote was taken and passed 5-0. DISCUSSION ITEMS • Projects updates. Parks, Recreation, and Open Space Master Plan: Priority Rankings have been turned in to the consultant and are being reviewed and compiled for the initial Master Plan draft. Director Diaz noted that former Councilman Stephens will remain on the Steering Committee as a volunteer and that the final Steering Committee meeting will be announced after the initial draft is complete. The draft will then be reviewed by the Steering Committee, the Parks and Recreation Board, and City Council. After all the review and changes are made, the City Council will look to adopt the new plan. Staff is projecting the review and adoption of the plan in late 2019. Braddock Park Concept Design (with MP): No updates to date but Dunaway Consultants are drafting the design which is anticipated in the fall of 2019. Twin Lakes/Southbrook Trail Connection design: Plans for phases two and three are complete and listed under business item four. Twin Lakes/Southbrook Trail Connection construction: As previously discussed with business item four,the resolution will take place at the end of June and County grant applications due in July. Brown House Feasibility Study:The study has been completed and the City Manager is recommending to fund the first phase of the study from hotel/motel tax revenue in the fiscal year 2019-2020 budget. Recommended improvements include additional facility parking and an ADA lift for the Brown House. Staffing and operation expenses will continue to be funded out of the 4B Parks and Recreation budget. Minutes June 10, 2019 Wylie Parks and Recreation Board Meeting Page 2 111 Parkside Park Concept Design (with Master Plan): No updates at this time. Stonehaven House Feasibility Study: The kick off meeting was held on April 16 and the consultants are currently gathering information for the study. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Jones. Board Member Swendig seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at 7:34 p.m. ATTEST 44AA44, Janet Hawkes,Parks Board Secretary i Ro inson, Parks Board Chairperson r Minutes June 10, 2019 Wylie Parks and Recreation Board Meeting Page 3