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07-08-2019 (Parks & Recreation) Minutes frN CITY OF WYLIE Parks and Recreation Board Meeting Minutes Monday,July 8,2019—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairperson Robinson called the meeting to order at 6:30 p.m.with Board Member Board Member Board Member Rose, Board Member Jones, Board Member Swendig, Board Member Gilbert, Board Member Suarez, and Board Member Willeford in attendance. Staff members present were Parks and Recreation Director Diaz, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION Lance Wallace, President of the Wylie Baseball Softball Association,was in attendance in order to update the Board on recent field improvements. He stated that the four main baseball fields at Community Park received the new surfacing which improved drainage and allowed the fields to dry out more efficiently after inclement weather. In turn this resulted in fewer cancelled games. Mr. Wallace thanked the City for proceeding and completing this project. He added that he would like to request that the Board recommend to the City Council that the softball fields at Founders Park also be improved with the new surfacing. ELECTION OF BOARD CHAIR AND VICE-CHAIR Board Member Jones nominated Board Chairperson Robinson to serve again as Board Chair. Board Member Gilbert seconded the motion, and a vote was taken and passed 7-0. Board Member Rose nominated Board Member Jones to serve again as Board Vice-Chair. Board Member Gilbert seconded the motion, and a vote was taken and passed 7-0. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the June 10, 2019 Regular Meeting. Board Action: Board Member Jones made a motion to approve the minutes from the June 10, 2019 regular meeting. Board Member Swendig seconded the motion, and a vote was taken and passed 4-0 with Board Member Gilbert, Board Member Suarez, and Board Member Willeford abstaining their votes. 2. Consider and act upon a vendor application for the Fall Fire Classic Softball Tournament event to be held at Founders Park on October 27, 2019. Board Action: Board Member Jones made a motion to approve the vendor application for the Fall Fire Classic Softball Tournament event to be held at Founders Park on October 27, 2019. Board Member Gilbert seconded the motion, and a vote was taken and passed 7-0. DISCUSSION ITEMS • Collin County Grant update. Director Diaz updated the Board that the Collin County Grant Application has been submitted and grants will be awarded in October 2019. $174,760 is the amount requested in the City's application with a 50% match funded out of the Parks Acquisition and Improvement(A&I)funds. The$350,000 project will include.10 foot and 8 foot width trails, future site for a playground, and other amenities in Twin Lakes and Southbrook Parks. Director Diaz noted that regardless of being awarded the Collin County Grant, there is enough money budgeted within the A&I fund ($300,000)to complete most of the planned trail. • Kreymer at the Park Development update. The developers for Kreymer at the Park had proposed approximately$400,000 in park development improvements; however, this proposed development was not approved by the City Council. The Developer resubmitted a new plan which would not include park improvements,just parkland dedication fees totaling approximately$147,000. This new proposal will be considered by the Planning and Zoning Commission on July 9, 2019 • Projects updates. Parks, Recreation, and Open Space Master Plan: Dunaway Associates is working on the first draft of the plan with an expected completion date of fall 2019. One more steering committee meeting will take place to review the draft. The Parks and Recreation Board and then the City Council will review the plan. Final adoption of the plan by the City Council is expected at the end of 2019 or early 2020. Braddock Park Concept Design (with Master Plan): Dunaway will begin the park concept design for Braddock Park. Staff and the consultants will work on the park master plan and submit that for Board review in the fall of 2019. Twin Lakes/Southbrook Trail Connection design: Plans for the Twin Lakes/Southbrook trail connection were approved by the Board during the June 2019 meeting. Twin Lakes/Southbrook Trail Connection construction: Depending on the outcome of the Collin County Grant application, construction of the Twin Lakes/Southbrook trail connection will begin in spring of 2020 with an anticipated completion date of summer 2020. Brown House Feasibility Study: The Brown House Feasibility Study project has been completed. Parks and Recreation staff are proposing to start phase one of the planned improvements as part of the fiscal year 2019/2020 budget. Funds for the improvements are being proposed to be taken from the hotel/motel fund. Parkside Park Concept Design (with Master Plan): Dunaway will begin the park concept design for Parkside Park. Staff and the consultants will work on the park master plan and submit that for Board review in the fall of 2019. Minutes July 8, 2019 Wylie Parks and Recreation Board Meeting Page 2 vnFeasibility u TheStoneha feasibilityeHouse study F kickas offbi meetingStdy:was held April 16, and consultants are currently gathering historical information on the Stonehaven House, located in the Stone Ranch development. Staff will be bringing a draft of the study for Board review in the fall of 2019. Joni requested staff add a column in the project updates list that will include the approval dates of each item. • Parks and Recreation Foundation update. Ann Hiney, President of the Pirate Cove Playground Foundation, met with staff to continue discussions of transitioning the playground foundation into a new parks and recreation foundation. Possible focus of the newly formed foundation would be to raise funds for Parks and Recreation scholarships for programs. The current foundation bylaws will need to be changed and an agreement between the City and the foundation must be completed. A work session with City Council will be necessary in order to explain the proposed new foundation as well as to obtain feedback. The new foundation will include City staff as well as a Parks and Recreation Board appointment. Board Members requested staff expedite the process and pursue having a work session with City Council in August of 2019. • Discuss possible meeting time change. Staff requested the meeting start time change from the current time of 6:30pm to a new time of 6:00pm. The Parks and Recreation Board agreed to accept a trial period for a newly implemented 6:00pm meeting start time. • Discuss Board retreat options. Board Member Jones presented her idea to hold a Parks and Recreation Board meet and greet retreat outside of the monthly formal board meeting. Ideas considered were to meet at the Brown House or Recreation Center facility and hold a brief business meeting, lunch, and a meet and greet activity such as a group painting activity led by a facilitator. The goal is to possibly hold this type of retreat annually after the July Board appointments. Board Member Jones agreed to coordinate the retreat with staff. Board consensus was to meet on Saturday,August 10hI in the early afternoon with specific details to follow soon. ADJOURNMENT There being no furtherbusiness, a motion to adjourn was made by Board Member Gilbert. Board Member Rose seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:52 p.m. ATTEST14A0-42-Q_ ; l 7 Janet Ha kes,Parks Board Secretary ni Ro inson, Parks Board Chairperson Minutes July 8, 2019 Wylie Parks and Recreation Board Meeting Page 3