07-08-2019 (Parks & Recreation) Agenda Packet Parks and Recreation Board
CITY OF
NOTICE OF MEETING
Regular Meeting Agenda
July 8, 2019 — 6:30 pm
Wylie Municipal Complex - Council Chambers
300 Country Club Road, Building #100
Wylie, TX 75098
Joni Robinson Chair
Emmett Jones Vice-Chair
Matt Rose Board Member
Phil Gilbert Board Member
Brett Swendig Board Member
Gloria Suarez Board Member
Brian Willeford Board Member
Robert Diaz Parks and Recreation Director
Richard Abernathy City Attorney
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov
within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie
website: www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
ELECTION OF BOARD CHAIR AND VICE-CHAIR
Board Members will have nominations and elections for Chair and Vice-Chair positions for 2019-2020.
July 8,2019 Wylie Parks and Recreation Regular Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the June 10, 2019 Meeting.
2. Consider and act upon a vendor application for the Fall Fire Classic Softball
Tournament event to be held at Founders Park on October 27, 2019.
DISCUSSION ITEMS
• Collin County Grant update.
• Kreymer at the Park Development update.
• Projects update.
• Parks and Recreation Foundation update.
• Discuss possible meeting time change.
• Discuss Board retreat options.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice, the Parks and Recreation Board should determine that a
closed or executive meeting or session of the Parks and Recreation Board or a consultation with the attorney for the
City should be held or is required, then such closed or executive meeting or session or consultation with attorney as
authorized by the Texas Open Meetings Act, Texas Government Code§551.001 et.seq., will be held by the Parks and
Recreation Board at the date, hour and place given in this notice as the Parks and Recreation Board may conveniently
meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all
subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sections and
purposes:
Texas Government Code Sections:
551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase, exchange, lease or value of real property.
§551.073—Discussing prospective gift or donation to the City.
>>551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on July 5, 2019 at 5:00 p.m. as required by law in accordance with
Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy,
this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
= ..:)i-
Parks and Recreation Board
Meeting Minutes
Monday,June 10,2019—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m. with Board Member Board Member
Chesnut, Board Member Rose, Board Member Jones, and Board and Board Member Swendig in
attendance. Board Member Kinser and Board Chairman Gilbert were both absent from the meeting.
Staff members present were Parks and Recreation Director Diaz, and Parks Board Secretary Janet
Hawkes.
CITIZENS PARTICIPATION
No citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the April 8, 2019
Regular Meeting.
Board Action:
Board Member Rose made a motion to approve the minutes from the April 8, 2019 regular
meeting. Board Member Jones seconded the motion, and a vote was taken and passed 5-0.
2. Consider and act upon a vendor application for the Wylie ISD Council of
PTA's "Back to the Future Back to School" event at Olde City Park on
August 24, 2019.
Board Action:
Board Member Jones made a motion to approve the vendor application for the Wylie ISD Council
of PTA's"Back to the Future Back to School" event at Olde City Park on August 24, 2019. Board
Member Swendig seconded the motion, and a vote was taken and passed 5-0.
3. Consider and act upon a vendor application for the Family Music Night in
the Park at Olde City Park on July 26, 2019.
Board Member Rose made a suggestion the applicant consider reaching out to the various Wylie
sports leagues to help advertise the Family Music Night in the Park event during the upcoming fall
sign ups.
Board Action:
Board Member Swendig made a motion to approve the vendor application for the Family Music
Night in the Park at Olde City Park on July 26, 2019. Board Member Rose seconded the motion
and a vote was taken and passed 5-0.
4. Consider and act upon recommending the park improvements to Twin
Lakes and Southbrook Parks.
Director Diaz advised the Board that Kimley-Horn Associates Inc., have completed their design of
Phases 1, 2, and 3 which are now ready for the Parks and Recreation Board review. Due to
construction estimates coming in well below the Phase 1 proposed project budget, staff moved
forward with design of Phase 2 and 3.
The width of the southern portion of the proposed trail has been increased to 10 feet in width with
8 feet in width for the remaining portions of the trail. Two low water crossings will be located
along the 10 foot portion of the trail. The projected project budget is approximately$320,000.
The Collin County Open Space Grant program has opened their call for grant applications which
are due in July 2019 and awarded in the fall of 2019. This will in turn allow staff to bid out the
project and begin construction in early 2020. The grant application includes; an extended 10 foot
trail, playground site, and park amenities. Director Diaz noted that funds for this project are
available with or without the grant but also noted that construction costs are rising due to
increased demand.
In order to move forward with the grant process, it is necessary for the Parks and Recreation
Board to approve a recommendation of this project to City Council. The City Council will consider
a resolution in support of the grant during their meeting scheduled June 25th. Upon approval of
the resolution staff will begin the process of completing the grant application.
Board Action:
Board Member Chesnut made a motion to accept recommending the park improvements to Twin
Lakes and Southbrook Parks. Board Member Jones seconded the motion, and a vote was taken
and passed 5-0.
DISCUSSION ITEMS
• Projects updates.
Parks, Recreation, and Open Space Master Plan: Priority Rankings have been turned in to the
consultant and are being reviewed and compiled for the initial Master Plan draft. Director Diaz
noted that former Councilman Stephens will remain on the Steering Committee as a volunteer
and that the final Steering Committee meeting will be announced after the initial draft is complete.
The draft will then be reviewed by the Steering Committee, the Parks and Recreation Board, and
City Council. After all the review and changes are made, the City Council will look to adopt the
new plan. Staff is projecting the review and adoption of the plan in late 2019.
Braddock Park Concept Design (with MP): No updates to date but Dunaway Consultants are
drafting the design which is anticipated in the fall of 2019.
Twin Lakes/Southbrook Trail Connection design: Plans for phases two and three are complete
and listed under business item four.
Twin Lakes/Southbrook Trail Connection construction: As previously discussed with business
item four, the resolution will take place at the end of June and County grant applications due in
July.
Brown House Feasibility Study:The study has been completed and the City Manager is
recommending to fund the first phase of the study from hotel/motel tax revenue in the fiscal year
2019-2020 budget. Recommended improvements include additional facility parking and an ADA
lift for the Brown House. Staffing and operation expenses will continue to be funded out of the 4B
Parks and Recreation budget.
Minutes June 10, 2019
Wylie Parks and Recreation Board Meeting
Page 2
Parkside Park Concept Design (with Master Plan): No updates at this time.
Stonehaven House Feasibility Study: The kick off meeting was held on April 16 and the
consultants are currently gathering information for the study.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Jones. Board Member
Swendig seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at
7:34 p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson
Minutes June 10, 2019
Wylie Parks and Recreation Board Meeting
Page 3
Parks and Recreation Board
CITY OF
AGENDA REPORT
Meeting Date: July 8, 2019 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: June 28,2019 Exhibits: 1
Subject
Consider and act upon a vendor application for the Fall Fire Classic Softball Tournament event to be held at
Founders Park on October 27, 2019.
Recommendation
Motion to recommend approval for a vendor application for the Fall Fire Classic Softball Tournament event to
be held at Founders Park on October 27, 2019.
Discussion
The Friends of Wylie Fire-Rescue will be hosting a softball tournament fundraiser at Founders Park on October
27, 2019. The event organizers plan on selling food items, spirit wear, and have a raffle during their event.
Proceeds from the sales would go back to supporting Friends of Wylie Fire-Rescue programs. The organizers
would be responsible for notifying the Collin County Environmental Services for food service/health
permitting. This is the second year of this event, staff has begun working with the applicant on event support
needs for this event. There were no issues or concerns from last year's event.
Page 1 of I
FO F .- i,riends of Wylie Fire.Re.seUePAR.KS AND RECREATION
CITY OF WYI;IF 949 Hensley Lane, Building 200,Wylie,TX 75098
Office: 972-516-6340/Fax 972-442-0758
Email: parks@wylietexas.gov
VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with
Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of
event. Please forward TYPED application to above address, email or fax.
Applicant Information
Name of Organization: Organization's Website:
� _
FOWFR-Friends of Wylie Fire Rescue www.fowfr.org mm
Organization's Primary Contact Person(name only): Organization's Non-Profit Exemption Number/501c3(if
applicable):
I Amber Barber 26-4076059
Event Information
Event Name/Title:
Fall Fire Classic Softball Tournament
Event Type(fundraiser,etc.): Purpose of Event:
Fundraiser Help Fund Annual Recognition&Celebration Events
Event Location: Proposed Event Date: Alternative Date:
Founders Park 1st Date-10/27/19 2nd Date-11/17/19
Anticipated Number of Participating Vendors: Start Time(include setup): End Time(include cleanup):
6:00 am 9:30 pm
Anticipated Event Attendance: Event Target Audience:
0 W Firefighter Families -�
FF -
2
EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers.
Anticipated Vendors: Food truck, bounce house provided by Firehouse Bounce
Items to be sold: Pre-packaged food items(muffins,granola bars,candy,chips,sunflower seeds),drinks, raffle tickets, homerun
bracelets, homerun derby entry fees and possible children's area admission.
Requesting 4 fields.Time is very overestimated but want to ensure we have plenty of time to setup and host an 8am-8pm
tournament if registration goes well. 15 team maximum, lights needed after 5:00 pm.
NOTE:
If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost, the vendor applicant must contact the Collin
County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the
event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the
Environmental Services Specialist at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov.
Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,
tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center
facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or
corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or
concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities
of the city.
PARKS ANI) RECREATION
CITY OF WYLIE 949 Hensley Lane, Building 200,Wylie,TX 75098
Office: 972-516-6340/Fax 972-442-0758
Email: parks@wylietexas.gov
Rev.6-12-19
Project Update Completion Date Park Zone Budget Funded From
Parks, Recreation, and Open Space Master Plan Dunaway is working on the first draft of the Plan. Fall of 2019 All $ 141,740.00 4B
Braddock Park Concept Design (with MP) No updates. Fall of 2019 Central $ 29,980.00 A/I
Twin Lakes/Southbrook Trail Connection design Plans approved by the Board in June 2019 Completed Central $ 34,000.00 GF
meeting.
Twin Lakes/Southbrook Trail Connection Start constriction in Spring 2020. Summer 2020 Central $ 320,000.00 A/I
construction
Brown House Feasibility Study Project completed. Parks and Recreation staff Winter 2019 Central $ 49,400.00 4B
working on PH. 1 for FY19-20 Hotel/Motel Fund.
Parkside Park Concept Design (with MP) No updates. Fall of 2019 West $ 30,000.00 A/I
Stonehaven House Feasibility Study Kick off meeting held April 16. Summer 2019 Central $ 50,000.00 Hotel/Motel
Consultants gathering historical information.
Updated June 2019