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09-09-2019 (Parks & Recreation) Minutes IA I CITY OF WYLIE Parks and Recreation Board Meeting Minutes Monday,September 9,2019—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairperson Robinson called the meeting to order at 6.00 p.m. with Board Member Board Member Board Member Rose, Board Member Jones, Board Member Swendig, Board Member Suarez, and Board Member Willeford in attendance. Board Member Gilbert was absent from the meeting. Staff members present were Parks and Recreation Director Diaz, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the special meeting minutes from the August 10, 2019 Meeting. Board Action: Board Member Swendig made a motion to approve the special meeting minutes from the August 10, 2019 meeting. Board Member Willeford seconded the motion, and a vote was taken and passed 5-1 with Board Member Suarez abstaining her vote. DISCUSSION ITEMS • Master Plan update. Director Diaz advised that On October 14, 2019 the Parks and Recreation Board will conduct a joint meeting with the Steering Committee to review the first draft of the Master Plan with our consultants, Dunaway Associates. If changes are necessary, staff will bring back the amended Master Plan draft to review at the November 11, 2019 meeting. This goal is to present the Master Plan final draft to City Council for their review during a work session with the consultant on December 10, 2019. The Parks and Recreation Board is invited to attend this work session. The goal is to have the Master Plan adopted by City Council in January or February, 2020. Staff will forward the consultant's draft report to the Parks and Recreation Board prior to the October 14, 2019 meeting. • Parks and Recreation Foundation update. Staff is requesting a work session on September 24, 2019 with City Council to discuss a proposed parks and recreation foundation. The goal of the work session is to get feedback from the City Council before moving forward with creating a parks and recreation foundation. • Budget update. Director Diaz presented the FY 2019-2020 Parks and Recreation budget to the Board. The Board asked Director Diaz various questions about the General Fund,4B Fund, and Acquisition and Improvement Fund. Director Diaz also provided information on requested budgeted items and projected revenues. Board Chairperson Robinson requested that for future meetings discussing budgeting requests, staff provide additional information showing a comparison of the prior year's proposed budget to the current year's proposed budget. She also requested we provide the balance of 4B Funds after any impending budget requests are determined. Staff will work on providing those items at future budget discussions. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Rose. Board Member Jones seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 7:14 p.m. ATTEST • Janet Ha kes,Parks Board Secretary nii ob s Parks Board Chairperson LI Minutes September 9, 2019 Wylie Parks and Recreation Board Meeting Page 2