06-20-2019 (Public Arts Advisory) Minutes Public Arts AdvisoryBoard
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CITY OF
WYLIE
Minutes
Regular Called Meeting
June 20, 2011 —6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:10 p.m. by Chair Michael Schwerin.
Members present included: Minerva Bediako, Nancy Peirce, Anita Jones, Lily Courtney, Marjorie
Bennett (arrived at 6:38 pm) and Ross Grant.
Staff present included Public Arts Coordinator Carole Ehrlich, PIO Craig Kelly, and newly appointed
board membA- Jo' ' Treadwell who will take office in July.
DISCUSSION ITEMS
•
Committee report regarding fundraiser options for the 2019 Wylie Arts Festival.
(C. Ehrlich, Public Arts Coordinator)
Staff/Board Corr..nents
Committee members discussed having art classes in the events center during the WAF to
raise additional funding. They asked if the church would allow them to use the additional class
rooms. PIO Kelly stated he would check on it but he believed they used those rooms for
storage.
PIO Kelly suyyes :d in lieu of fund raising the b Dard and staff concentrate more on developing
additional sponsors to raise additional funds. PAAB Coordinator Ehrlich suggested perhaps
adding new sponsor opportunities to the brochure and staff working harder to increase the
number of sponsors. Additional discussion on this idea will be scheduled for the next meeting.
• Update regarding the Bluegrass on Ballard Event, set for June 29, 2019.
Board Comments
Public Arts Coordinator Ehrlich reported there were currently 96 vendor and sponsor booths
and 12 food applications accepted. She noted she would anticipate over one hundred by the
event date. Ehrlich asked that all members be present from 6:15 am to about 11:00 am to
assist vendor sE 'ing up. She also reported that the ROTC group would be back this year to
assist the vendoi.,.
June 20,2019 Wylie Public Arts Advisory Board Meeting Minutes Page 12
Vendor color stations were secured with Chair Schwerin and Peirce to be in charge of Orange.
Board members Bennett and Bediako in charge of Green and Jones and Grant in charge of
Blue. New member Treadwell and member Courtney would be floaters.
Chair Schwerin suggested staff send out mer iber phone numbers to all n- ,mh.r for contact
during the event.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the Mai, 16, 2019 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
Board Action
A motion was made by board member Grant, seconded by board member Pierce to approve
the May 16, 2019 Public Arts Advisory Boas J minutes. A vote was taken and the motion
passed 7-0.
• Consider, and act upon, approval of a panel to review applicants for the 2019
Wylie Arts Festival. (C. Ehrlich, Public Arts Coordinator)
Board Discussion
Ehrlich addressed the board stating that each year the board appoints three members to serve
on the WAF Jury Panel. She asked for three volunteers to be approved to serve in this
capacity. She noted that most of the meetings will be after the regular scheduled board ,
meetings but a few may be separate meetings. Board members discussed and nominated
John Treadwell, Lily Courtney and Marjorie Bennett.
Board Action
A motion was made by board member Pierce, seconded by board member Bediako to
approve Board members Treadwell, Courtney, and Bennett to serve on the 2019 WAF Jury
Panel. A vote was taken and the motion passed 7-0.
ADJOURNMENT
A motion was made by board member Courtney, seconded by board member Grant to
adjourn the meeting at 7:08 p.m. A vote was taken and the mot' n p`as*cd 7-0.
Michael Schw 'n, Chair
arole Ehrlic , Secretary