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09-10-2019 (Parks & Recreation 4B) Agenda Packet Parks & Recreation Facilities Development Corporation NOTICE OF MEETING Regular Meeting Agenda September 10, 2019 - 6:00 pm Wylie Municipal Complex Council Chambers 300 Country Club Road, Building #100 Wylie, Texas 75098 Eric Hogue Chair Dan Chesnut Vice Chair David Dahl Board Member Matthew Porter Board Member David R. Duke Board Member Emmett Jones Board Member Scott Hevel Board Member In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION (4B) 1. (4B) Consider, and act upon, approval of the Minutes from the September 11, 2018 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (S. Storm, City Secretary) 2. (4B) Consider, and act upon,the appointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) President and Vice-President for a term beginning January 1, 2019 and ending December 31,2020. (S. Storm, City Secretary) 3. (4B) Consider, and act upon, approval of the FY 2019-2020 4B Budget and authorize expenditures for the FY 2019-2020 Community Services Facilities Capital Improvement Plan. (M. Beard, Finance Director) ADJOURN 4B BOARD September 10,2019 Parks and Recreation Facilities Development Corporation Page 2 of 2 Regular Meeting Agenda CERTIFICATION I certify that this Notice of Meeting was posted on this 6`h day of September, 2019 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm, City Secretary Date Notice Removed Wylie Parks and Recreation Facilities Development Corporation (4B) Minutes Regular Meeting Tuesday, September 11, 2018—6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION(4B) Chair Mayor Eric Hogue called the Wylie Parks and Recreation Facilities Development Corporation(4B) meeting to order at 6:13 p.m. The following members were present: Chair Eric Hogue, board members Mayor pro tern Keith Stephens, Councilman. David Dahl, and Councilman Matthew Porter. Board members not present were Daniel Chesnut, Emmett Jones, and Phillip Gilbert. 1. (4B) Consider, and act upon, approval of the Minutes from the September 12, 2017 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (S. Storm, City Secretary) 4B Board Action A motion was made by board member Stephens, seconded by board member Dahl to approve the September 12, 2017 Wylie Parks and Recreation Facilities Development Corporation (4B) minutes as presented. A vote was taken and the motion passed 4-0 with board members Chesnut, Jones, and Gilbert absent. 2. (4B) Consider, and act upon, approval of the FY 2018-2019 4B Budget and authorize expenditures for the FY 2018-2019 Community Services Facilities Capital Improvement Plan. (M. Beard, Finance Director) 4B Board Action A motion was made by board member Stephens, seconded by board member Dahl to approve the FY 2018-2019 4B Budget and authorize expenditures for the FY 2018-2019 Community Services Facilities Minutes September 11,2018 Wylie Park and Recreation Facilities Development Corporation(4B) Page 1 Capital Improvement Plan. A vote was taken and the motion passed 4-0 with board members Chesnut, Jones, and Gilbert absent. 3. (4B) Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development Corporation(4B) Officers and appoint a Chair and Vice Chair from its board members for a term beginning January 1, 2019 and ending December 31, 2020. (S. Storm, City Secretary) 4B Board Action A motion was made by board member Stephens, seconded by board member Dahl to appoint Eric Hogue as Chairman and Dan Chesnut as Vice Chairman; and Mindy Manson as President; Chris Hoisted as Vice-President; Melissa Beard as Treasurer, and Stephanie Storm as Secretary of the Wylie Parks and Recreation Facilities Development Corporation (4B) for a term beginning January 1, 2019 and ending December 31, 2020 (2-year term). A vote was taken and the motion passed 4-0 with board members Chesnut, Jones, and Gilbert absent. ADJOURN 4B BOARD With no further business before the board, Chair Hogue adjourned the meeting at 6:17 p.m. Consensus of the board was to adjourn. Eric Hogue, Chair ATTEST: Stephanie Storm, City Secretary Minutes September 11,2018 Wylie Park and Recreation Facilities Development Corporation(4B) Page 2 Wylie Parks and Recreation Facilities Development Corporation (4B) AGENDA REPORT Meeting Date: September 10, 2019 Item Number: 2 —4B Agenda Department: City Secretary-4B Secretary (City Secretary's Use Only) Prepared By: City Secretary Date Prepared: September 3, 2019 Budgeted Amount: Exhibits: 4B Bylaws and Amendments Subject Consider, and act upon, the appointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) President and Vice-President for a term beginning January 1, 2019 and ending December 31, 2020 Recommendation A motion to appoint as President and as Vice President of the Wylie Parks and Recreation Facilities Development Corporation (4B) for a term beginning January 1, 2019 and ending December 31, 2020. (2-year term) Discussion Article III, Section 1. (a) The amended states that the officers of the Corporation shall appoint a president, a vice president, a secretary and a treasurer and such other officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the President shall not hold the office of Vice President or Secretary. Terms of the office shall be two years with the right of an officer to be reappointed. Section 2 of Article III explains the duties of the officers and designates that the president shall be the chief operating executive officer of the corporation, and subject to the authority of the Board, the president shall be in general charge of the properties and affairs of the corporation and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments in the name of the Corporation. The City Manager of the City of Wylie shall be president. Section 3 designates the Asst. City Manager as the first vice president Section 4 designates the Finance Director as Treasurer Section 5 designates the City Secretary as the Secretary. Officers appointed last year include: Mindy Manson, President; Chris Hoisted, Vice President; Melissa Beard, Treasurer, and Stephanie Storm, Secretary. With the retirement of City Manager Manson, pursuant to this article, the board should appoint a President and Vice President to fill the unexpired term of January 1, 2019 and end December 31, 2020. A copy of the 4B Bylaws and amendments thereto are attached for your review. Page 1 of 2 Page 2 of 2 Current Wylie Parks and Recreation 4B Board members include: Emmett Jones, Dan Chesnut, Scott Hevel, Mayor Eric Hogue, Councilman David R. Duke, Councilman Matthew Porter, and Councilman David Dahl. "- BYLAWS OF WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION ARTICLE I PURPOSE AND POWER Section 1. Purpose. The Corporation is incorporated for the purposes set forth in Article Four if its Articles of Incorporation, the same to be accomplished on behalf of the City of Wylie, Texas (the 'City') as its duly constituted authority and instrumentality in accordance with the Development Corporation Act of 1979, as amended, Article 5190.6, Vernon's Ann. Civ. St., as amended, (the 'Act'), and other applicable laws. Section 2. Powers. In the fulfillment of its corporate purpose, the Corporation shall be governed by Section 4B of the Act, and shall have all powers set forth and conferred in its Articles of Incorporation, in the Act, and in other applicable law, subject to the limitations prescribed therein and herein and to the provisions thereof and hereof. ARTICLE II BOARD OF DIRECTORS • Section 1. Powers, Numbers and Term of Office (a) The property and affairs of the Corporation shall be managed and controlled by a Board of Directors (the 'Board') under the guidance and direction of the Wylie City Council and, subject to the restrictions imposed by law, by the Articles of Incorporation, and by these Bylaws, the Board shall exercise all of the powers of the Corporation. (b) The Board shall consist of seven (7) directors, each of whom shall be appointed by the City Council (the 'City Council') of the City and must be residents of the City of Wylie. Each director shall occupy a place (individually, the 'Place' and collectively, the 'Places') as designated herein. Places 1-4 are designated for the City Page 1 of 9 Councilmember Directors and Places 5-7 are designated for Citizen Boardmembers, of which at least one of the members will be appointed from the Park Board, and one member appointed from the Library Board. These appointments will be classified as citizenmember directors. (c) The directors constituting the first Board shall be those directors named in the Articles of Incorporation. Successor directors shall have the qualifications, shall be of the classes of directors, and shall be appointed to the terms set forth in the Articles of Incorporation. (d) The Corporation Board will chose from among its members a Chairman of the Board and a Vice Chairman of the Board. The Chairman will preside at all board meetings and the Vice Chairman will serve in its absence of the Chairman. (e) Any director may be removed from office by the City Council at will. Section 2. Meetings of Directors. The directors may hold their meetings at such place or places in the City as the Board may from time to time determine; provided, however, in the absence of any such determination by the Board, the meetings shall be held at the principal office of the Corporation as specified in Article V of these Bylaws. Section 3. Notice of Meetings. (a) Regular meetings of the Board shall be held without the necessity of notice to the directors at such times and places as shall be designated from time to time by the Board. Special meetings of the Board shall be held whenever called by the Chairman of the Board, a majority of the directors, or by a majority of the City Council. (b) The secretary shall give notice to each director of each special meeting in person or by mail, telephone or by facsimile, at least two (2) hours before the meeting. Unless otherwise indicated in the notice thereof, any and all matters pertaining to the purposes of the Corporation may be considered and acted upon at a special meeting. At any meeting at which every director shall be present, even though without any notice, any matter pertaining to the purpose of the Corporation may be considered and acted upon consistent with applicable law. (c) Whenever any notice is required to be given to the Board, said notice shall be deemed to be sufficient if delivered to their home address in a sealed wrapper addressed to the person entitled thereto or by depositing same in a post office box in a sealed post-paid wrapper addressed to his or her post office address as it appears on the books of the Corporation, and such notice shall be deemed to have been given on the day of such mailing or delivery. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business on the grounds Page 2 of 9 that the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting need be specified in the notice of such meeting, unless required by the Board. A waiver of notice in writing, signed by the person or persons entitled to said notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Section 4. Open Meetings Act. All meetings and deliberations of the Board shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with the Texas Open Meeting Act, Article 6252-17, Vernon's Ann. Civ. St., as amended. Section 5. Quorum. A majority of the directors shall constitute a quorum to conduct official business of the Corporation. The act of a majority of the directors present at a meeting at which a quorum is in attendance shall constitute the act of the Board and of the Corporation, unless the act of a greater number is required by law. Section 6. Conduct of Business. (a) At the meetings of the Board, matters pertaining to the business of the Corporation shall be considered in accordance with rules of procedure as from time to time prescribed by the Board. (b) At all meetings of the Board, the Chairman of the Board shall preside. In the absence of the Chairman, the Board Vice Chairman shall preside. (c) The chairman will be a voting member of the board. (d) The secretary of the Corporation shall act as secretary of all meetings of the Board, but in the absence of the secretary, the presiding officer may appoint any person to act as secretary of the meeting. Section 7.' Committees of the Board. The Board may designate two (2) or more directors to constitute an official committee of the Board to exercise such authority of the Board. It is provided, however, that all final, official actions of the Corporation may be exercised only by the Board. Each committee so designated shall keep regular minutes of the transactions of its meetings and shall cause such minutes to be recorded in books kept for that purpose in the principal office of the Corporation. Section 8. Compensation of Directors. Directors shall not receive any salary or compensation for their services as directors. However, they shall be reimbursed for their actual expenses incurred in the performance of their official duties as directors. Page 3 of 9 ARTICLE III OFFICERS Section 1. Titles and Terms of Office (a) The officers of the Corporation shall be a chairman and vice-chairman of the board of directors, a president, a first vice president, a secretary and a treasurer, and such other officers as the Board may from time to time elect or appoint. Terms of office shall be two (2) years with the right of an officer to be reappointed. The Board shall select from its members a Chairman of the Board and a Vice-Chairman of the Board. (b) All officers shall be subject to removal from office at any time by vote of a majority of the City Council. (c) A vacancy in the office of any officer shall be filed by a vote of a majority of the directors and the City Council. Section 2. Powers and Duties of the President. The president shall be the chief operating executive officer of the Corporation, and, subject to the authority of the Board, the president shall be in general charge of the properties and affairs of the Corporation, and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages. notes and other instruments in the name of the Corporation. The City Manager of the City of Wylie shall be president. Section 3. Vice President. The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act, in their respective order. Any action taken by the vice president in the performance of the duties of the president shall be 'conclusive -evidence of the absence or inability to act of the president at the time such action was taken. The Assistant to the City Manager shall be the first vice- president. Section 4. Treasurer. The treasurer shall have the responsibility to see to the handling, custody, and security of all funds and securities of the Corporation in accordance with these bylaws. when necessary or proper, the treasurer may endorse and sign, on behalf of the Corporation, for collection or issuance, checks, notes and other obligations in or drawn upon such bank, banks or depositories a shall be designated by the Board consistent with these Bylaws. The treasurer shall see to the entry in the books of the Corporation full and accurate accounts of all monies received and paid out on account of the Corporation. The treasurer shall, at the expense of the Corporation, give such bond for the faithful discharge of his/her duties in such form and amount as the Board or the City Council may require. The Director of Finance of the City shall be Page 4 of 9 treasurer. All check writing authority will follow applicable City policies concerning authorizations, signatures and disbursements. Section 5. Secretary. The secretary shall keep the minutes of all meetings of the Board in books provided for that purpose, shall give and serve all notices, may sign with the president in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages,notes and other documents and instruments, except the books of account and financial records, securities, and such other books and appears as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation during business hours, and shall in general perform all duties incident to the office of secretary subject to the control of the Board. The City Secretary shall be the secretary. Section 6. Any assistant treasurer and any assistant secretaries may, at the option of the Board, be employees of the City and the legal counsel shall be the attorney for the City and he shall designate any other attorney needed by the Corporation. Section 7. Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for their actual expenses incurred in the performance of their official duties as officers. ARTICLE IV FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS Section 1_ Facilities Capital Improvement Plan (a) It shall be the duty and obligation of the Board to finance and implement the 'Community Services Facilities Capital Improvement Plan' as adopted by the Wylie City Council. (b) In carrying out its obligations under section (a), the Corporation shall be authorized to exercise all rights and powers granted under the act, including, but not limited to Section 4B thereof. (c) The Board shall periodically submit reports to the City Council as to the status of its activities in carrying out its obligations under this Section. Page 5 of 9 (d) Any and all agreements between the Corporation and other parties shall be authorized, executed, approved, and delivered in accordance with applicable law. Section 2. Multi-Year Financial Plan (the 'Plan'). Prior to the beginning of the Fiscal Year, the president will submit a Multi-Year Financial Plan to the City Council for approval. The Plan will detail the utilization, investment and expenditure of funds and Debt scheduling for the Corporation. The Plan will serve as the financial guide for the corporation. The Board will approve the plan prior to the adoption of the Corporation's fiscal budget. Section 3. Annual Corporate Budget. Prior to the commencement of each Fiscal Year of the Corporation, the Board shall adopt a proposed budget of expected revenues from sources set out in Section 6 of this article and proposed expenditures for the next ensuing fiscal year. The budget shall contain such classifications and shall be in such form as may be prescribed from time to time by the City Council. The president shall submit the budget to the City Council for approval prior to submittal to the Board for final adoption. The projection of revenues and all expenditures in the annual corporate budget will follow the guidelines outlined in the Multi-Year Financial Plan as adopted by the Board and the City Council. The budget will include administrative overhead, expenses and debt service. Section 4. Books, Records, Audits. (a) The Corporation shall keep and properly maintain, in accordance with generally accepted accounting principals, complete books, records, accounts, and financial statements pertaining to its corporate funds, activities, and affairs. (b) At the direction of the City Council, the books, records, accounts, and financial statements of the Corporation may be maintained for the Corporation by the accountants, staff and personnel of the City. (c) The Corporation, or the City if the option described in subsection (b) is selected, shall cause its books, records, accounts, and financial statements to be audited at least once each fiscal year by an outside, independent, auditing and accounting firm selected by the City Council and approved by the Board. Such an audit shall be at the expense of the Corporation. Section 5. Deposit and Investment of Corporation Funds. (a) All proceeds from loans or from the issuance of bonds, notes, or other debt instruments ('Obligations') issued by the Corporation shall be deposited and invested as provided in the resolution, order, indenture, or other documents authorizing or relating to their execution or issuance. (b) Subject to the requirements of contracts, loan agreements, indentures or other agreements securing Obligations, all other monies of the Corporation, if any, shall be Page 6 of 9 deposited, secured, and/or invested in the manner provided for the deposit, security, and/or investment of the public funds of the City. The Board, with City Council approval, shall designate the accounts and depositories to be created and designated for such purposes, and the methods of withdrawal of funds there from for use by and for the purposes of the corporation upon the signature of its treasurer and such other persons as the Board designates. The accounts, reconciliation, and investment of such funds and accounts shall be performed by the Department of Finance of the City. Section 6. Expenditures of Corporate Money. The sales and use taxes collected pursuant to Section 4B of the Act and proceeds from the investment of funds of the Corporation, the proceeds from the sale of property, and the proceeds derived from the sale of Obligations, may be expended by the Corporation for any of the purposes authorized by the Act, subject to the following limitations: (i) Expenditures from the proceeds of Obligations shall be identified and described in the orders, resolutions, indentures, or other agreements submitted for the approval by the City Council prior to the execution of loan or financing agreements or the sale and delivery of the Obligations to the purchasers thereof required by Section 7 of this Article; (ii) Expenditures that may be made from a fund created with the proceeds of Obligations, and expenditures of monies derived from sources other than the proceeds of Obligations may be used for the purpose of financing.or otherwise providing one or more 'Projects', as defined in Section 4B of the act. Expenditures shall be detailed in the Corporation's annual budget as approved by City Council and Board resolutions; (iii) All proposed expenditures shall be made in accordance with and shall be set forth in the Corporation's annual budget required by Section 3 of this Article or in contracts meeting the requirements of Section 1(d) of this Article. Section 7. Issuance of Obligations. No obligations, including refunding obligations, shall be authorized or sold and delivered by the Corporation unless the City Council shall approve such Obligations by action taken prior to the date of sale of the obligations. Page 7 of 9 ARTICLE V MISCELLANEOUS PROVISIONS Section 1. Principal Office. (a) The principal office and the registered office of the Corporation shall be the registered office of the Corporation specified in the Articles of Incorporation. (b) The Corporation shall have and shall continually designate a registered agent at its office, as required by the Act. Section 2. Fiscal Year. The fiscal year of the Corporation shall be the same as the fiscal year of the City. Section 3. Seal. The Seal of the corporation shall be determined by the Board of Directors. Section 4. Resignations. Any director or officer may resign at any time. Such resignation shall be amended in writing and shall take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the Secretary. The acceptance of resignation shall not be necessary to make it effective, unless expressly so provided in the resignation. Section 5. Approval or Advice and Consent of the City Council. To the extent that these Bylaws refer to any approval by the City or refer to advice and consent by the City Council, such advice and consent shall be evidenced by one for the following; resolution, minute order or motion duly adopted by the City Council. Section 6. Services of City Staff and Officers. Subject to the authority of the City Manager under the Charter of the City, the Corporation shall utilize the services and the staff employees of the City. All requests for staff time or inquiries of Staff will be requested through the City Manager's Office. The Corporation shall pay reasonable compensation to the City for such services, and the performance of such services does not materially interfere with the other duties of such personnel of the City. Section 7. Indemnification of Directors, Officers and Employees. (a) As provided in the Act and the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code), a governmental unit and its actions are governmental functions. Page 8 of 9 (b) The Corporation shall indemnify each and every member of the Board, its Officers and its employees, and each member of the City Council and each employee of the City, to the fullest extent permitted by law, against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. The attorney for the Corporation is authorized to provide a defense for members of the Board, officers, and employees of the Corporation. ARTICLE VI EFFECTIVE DATE, AMENDMENTS Section 1. Effective Date. These Bylaws shall become effective upon the occurrence of the following events: (1) the approval of these Bylaws by the City Council; and (2) the adoption of these Bylaws by, the Corporation Board. Section 2. Amendments to Articles of Incorporation and Bylaws. The Articles of Incorporation of the Corporation and these Bylaws may be amended only in the manner provided in the Articles of Incorporation and the Act. Page 9 of 9 AMENDMENTS TO BYLAWS OF WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION The following Sections of the Bylaws of Wylie Park and Recreation Facilities Development Corporation adopted by Resolution 95-01 are amended as set forth below: Article II — Board of Directors, Section 1 — Powers, Numbers and Term of Office, Subsections (b) and (c) are amended to read as follows: (b) The Board shall consist of seven (7) directors, each of whom shall be appointed by the City Council (the "City Council") of the City and must be residents of the City of Wylie. Each director shall occupy a place (individually, the "Place" and collectively, the "Places") as designated herein. Places 1-4 are designated for the City Councilmember Directors and Places 5-7 are designated for Citizen Board members, of which at least one of the members will be appointed from the Park Board. These appointments will be classified as citizen member directors. (c) Each member of the Board shall be appointed by the City Council for a two (2) year term. Any vacancy occurring before a term is completed shall be filled by appointment by the City Council as set forth in the Articles of Incorporation. All directors shall have the qualifications set forth herein and in the Articles of Incorporation. Article II — Board of Directors, Section 3 — Notice of Meetings is amended to read as follows: Section 3. Notice of Meetings. To the extent that the Open Meetings Act conflicts with the provisions of this section, the Open Meetings Act shall govern. (a) Regular meetings and Special meetings of the Board shall be held, following written notice to the Directors by the City Secretary, at such times and places as shall be designated from time to time by the Board. Written notice to each Director may be provided by first class mail, electronic mail or hand delivery and shall be considered provided on the day it is sent and the written notice shall be sent on or before the date the notice of the meeting is posted at City Hall in accordance with the Open Meetings Act. Special Meetings of the Board shall be held whenever called by the Chair of the Board, by a majority of the directors, by the Mayor of the City, or by a majority of the City Council. Nothing contained in this Section 3 shall vitiate the notice requirements contained in Section 4 hereafter. (b) The City Secretary shall give notice to each director of each Special Meeting in person, by mail, by electronic mail, or telephone, at least seventy two (72) hours before the meeting, unless deemed an emergency meeting by Section 551.045 of the Open Meetings Act. Such notice shall be considered provided on the day it is sent or on the day it is verbally conveyed or on the day a voice message is left with the notice information. Unless otherwise indicated in the notice thereof, any and all matters Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 2 of 6 pertaining to the purposes of the Corporation may be considered as acted upon at a Special Meeting. At any meeting at which every director shall be present, even though without notice, any matter pertaining to the purpose of the Corporation may be considered and acted upon consistent with applicable law. Whenever any notice is required to be given to the Board, said notice shall be deemed to be sufficient if given by depositing the same in a post office box in a sealed postpaid wrapper addressed to the person entitled thereto at his or her post office address as it appears on the books of the Corporation or said notice shall be deemed sufficient if sent by electronic mail to the person entitled thereto at his or her electronic mail address as it appears on the books of the Corporation. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called or convened. Article II — Board of Directors, Section 4 — Open Meetings Act is amended to read as follows: Section 4. Open Meetings Act. Notwithstanding anything contained herein to the contrary, all meetings and deliberations of the Board shall be called, convened, held and conducted, and notice shall be given to the public, in accordance with the Texas Open Meetings Act, Texas Government Code (Vernon's) Chapter 551, as amended (herein referred to as the"Open Meetings Act"). Article II —Board of Directors, Section 9 — Powers and Duties of the Chairman and Vice Chairman of the Board is added to read as follows: Section 9. Powers and Duties of the Chairman and Vice Chairman of the Board. The Chairman of the Board (the "Chair") shall be the presiding officer of the Board with the following authority: (a) Shall preside over all meetings of the Board. (b) Shall vote on all matters coming before the Board. (c) Shall have the authority, upon notice to the members of the Board as set forth herein, to call a special meeting of the Board when in his or her judgment such a meeting is required. (d) Shall have the authority to appoint, with Board approval, standing committees to aid and assist in its business undertakings or other matters incidental to the operations and functions of the Board. Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 3 of 6 (e) Shall have the authority to appoint, with Board approval, ad hoc committees which may address issues of a temporary nature of concern or which have a temporary affect on the business of the Board. In addition to the above mentioned duties, the Chair shall perform all duties incidental to the office, and such other duties as shall be prescribed from time to time by the Board. The Vice Chair shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the Chair of the Board during that officer's absence or inability to act. Any action taken by the Vice Chair in the performance of the duties of the Chair of the Board shall be conclusive evidence of the Chair's absence or inability to act as Chair at the time such action was taken. Article III — Officers, Section 1 — Titles and Terms of Office and Section 3 — Vice President is amended to read as follows: Section 1. Titles and Terms of Office. (a) The officers of the Corporation shall be a President, a Vice President, a Secretary and a Treasurer, and such other officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the President shall not hold the office of Vice President or Secretary. Terms of office shall be two (2) years,with the right of an officer to be reappointed. (b) All officers shall be elected by and be subject to removal from office at any time by a vote of a majority of the entire Board. (c) A vacancy in the office of any officer shall be filled for the remaining term by a vote of a majority of the entire Board. (d) All officers shall be subject to removal from office at any time by a vote of the majority of the City Council. Section 3. Vice President. The Vice President shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act. Any action taken by the Vice President in performance of the duties of the President shall be conclusive evidence of the absence or inability to act of the president at the time such action was taken. The Assistant City Manager shall be the Vice President. Article IV — Functional Corporate Duties and Requirements, Section 1 — Facilities Capital Improvement Plan and Section 2 — Multi-Year Financial Plan are hereby amended to read as follows: Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 4 of 6 Section 1. Facilities Capital Improvement Plan. (a) It shall be the duty and obligation of the Board to finance and implement the Facilities Capital Improvement Plan as adopted by the Wylie City Council. (b) In carrying out its obligations under Section (a), the Corporation shall be authorized to exercise all rights and powers granted under the Act, including, but not limited to Section 4B thereof. (c) The President shall periodically submit reports to the City Council as to the status of its activities in carrying out its obligations under this Section. (d) Any and all agreements between the Corporation and other parties shall be authorized, executed, approved, and delivered in accordance with applicable law. Section 2. Multi-Year Financial Plan (the "Plan'). Prior to the beginning of the Fiscal Year, the President will submit a Multi-Year Financial Plan to the City Council for approval. The Plan will detail the utilization, investment and expenditure of funds and Debt scheduling for the Corporation. The Plan will serve as the financial guide for the corporation. The Board will approve the plan prior to or contemporaneously with the adoption of the Corporation's fiscal budget. Article V — Miscellaneous Provisions, Section 4 — Resignations and Section 7 — Indemnification of Directors, Officers and Employees are hereby amended to read as follows: Section 4. Resignations. Any director or officer may resign at any time. Such resignation shall be tendered in writing and shall take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the Secretary. The acceptance of resignation shall not be necessary to make it effective, unless expressly so provided in the resignation. Any director no longer serving in the capacity for which he was appointed will be deemed resigned and a qualified replacement will be appointed by the City Council. Section 7. Indemnification of Directors, Officers and Employees. (a) As provided in the Act and the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code, as it exists or may be amended), a governmental unit and its actions are governmental functions. (b) The Corporation shall indemnify each and every member of the Board, its officers and its employees, and each member of the City Council and each employee of the City, to the fullest extent permitted by law, against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. The Resolution No. 2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 5 of 6 ... - attorney for the Corporation is authorized to provide a defense for members of the Board, officers, and employees of the Corporation. Adopted this 6th day of December,2005. ' My Ch an of the Board Print Name: John Mondy Attest: ........ ... A Secretary of the orporation Print Name: Carole Ehrlich APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE BY RESOLUTION NUMBER 2005-37(R) ON THE 6th DAY OF DECEMBER,2005. Ma r of the ity Wylie, Texas o`��; %,8rdig,'''ame: John Mondy Attest: -, , ‘4,440( --":,,,, '* ' -/ ; City ecretary '4 'f =*'Z..' .•` Print Name: Carole Ehrlich -t i ll t, ;=5`' Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 6 of 6 Wylie Parks and Recreation Facilities Development Corporation (4B) oF I AGENDA REPORT Meeting Date: September 10, 2019 Item Number: 3 —4B Agenda Department: Finance (City Secretary's Use Only) Prepared By: Melissa Beard Account Code: Date Prepared: August 30, 2019 Exhibits: 4B Budget Subject Consider, and act upon, approval of the FY 2019-2020 4B Budget and authorize expenditures for the FY 2019-2020 Community Services Facilities Capital Improvement Plan. Recommendation Motion to approve FY 2019-2020 4B Budget and authorize expenditures for the FY 2019-2020 Community Services Facilities Capital Improvement Plan. Discussion The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a result of the January 15, 1994 election approving the 1/2 cent sales tax for parks and recreation projects. The Board of Directors of the Corporation are: Mayor Eric Hogue Councilmember David R. Duke Councilmember David Dahl Councilmember Matthew Porter Daniel Chestnut—Parks Board Member Emmett Jones—Parks Board Member Scott Hevel—Parks Board Member As set out in the Articles of Incorporation, the Board has the power to authorize the expenditure of sales tax receipts for projects approved by the City Council. Further, the Bylaws state that, "It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council". Page 1 of 1 l II The Wylie Park and Recreation Facilities Development Corporation (the 4B Corporation)was established to promote park and recreational development within the City of Wylie. The activities of the 4B Corporation are accounted for in two fund types.The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The special revenue fund accounts for the use of the 4B Corporation sales tax revenue and is restricted by State legislation to improve the appeal of the City as a place to live,work, and visit through the promotion of park and recreational development. Sales taxes are levied in Wylie at 8.25% of goods and services sold within the City's boundaries. Departments in this fund include 4B Brown House, 4B Senior Activities, 4B Parks, 4B Recreation Center, 4B Stonehaven House and 4B Sales Tax Combined Services. 107 City Of Wylie Fund Summary 4B Sales Tax Revenue Fund Audited 4B Sales Tax Revenue Fund Ending Balance 09/30/18 $ 2,902,277 Projected '19 Revenues 3,331,300 Available Funds 6,233,577 Projected '19 Expenditures (3,852,892) Estimated Ending Fund Balance 09/30/19 $ 2,380,685 Estimated Beginning Fund Balance- 10/01/19 $ 2,465,497 a) Proposed Revenues '20 3,709,700 b) Proposed Expenditures '20 (3,701,426) c) Use of Fund Balance - New/Replacement Fleet & Equipment & One Time Uses (299,500) Estimated Ending Fund Balance 09/30/20 $ 2,174,271 d) a) Increase due to estimated carry forward of funds for Parks Open Space Master Plan and Upgrade to Childcare and Classroom Floors b)Total includes sales tax revenue and revenue from the Recreation Center. c) Includes expenses for carry-forward funds listed above. d) Policy requirement is 25% of budgeted sales tax revenue ($2,948,400 x 25%= $737,100). 108 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX REVENUES 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 4000-40210 SALES TAX 2,562,759 2,600,000 2,600,000 2,948,400 TAXES 2,562,759 2,600,000 2,600,000 2,948,400 4000-43435 RECREATION GRANTS - - - - 4000-43514 COUNTY PARK GRANTS - - - - INTERGOVERNMENTAL REV. - - - - 4000-44150 RECREATION MEMBERSHIP FEES 559,155 525,000 525,000 550,000 4000-44151 CONCESSION FEES/VENDING - - - - 4000-44152 RECREATION MERCHANDISE 2,520 3,000 3,000 3,500 4000-44155 LEAGUE ATHLETIC FEES - - - - 4000-44156 RECREATION CLASS FEES 191,781 180,000 180,000 180,000 4000-44169 FORFEITED GIFT CARD - - - - SERVICE FEES 753,456 708,000 708,000 733,500 4000-46110 ALLOCATED INTEREST EARNINGS 14,994 4,800 4,800 4,800 4000-46140 TEXPOOL INTEREST - - - - 4000-46143 LOGIC INTEREST - - - - INTEREST INCOME 14,994 4,800 4,800 4,800 4000-48120 COMMUNITY ROOM FEES 25,226 16,000 16,000 20,000 4000-48310 RECOVERY- PRIOR YEAR EXPEND - - - - 4000-48410 MISCELLANEOUS INCOME 4,755 2,500 2,500 3,000 4000-48440 CONTRIBUTIONS/ DONATIONS 130 - - - MISCELLANEOUS INCOME 30,110 18,500 18,500 23,000 4000-49111 TRANSFER FROM GENERAL FUND - - - - 4000-49131 TRANSFER FROM SPECIAL REVENUE - - - - 4000-49320 G.O. BOND PROCEEDS - - - - 4000-49401 BOND PREMIUM/ DISCOUNT - - - - 4000-49500 CAPITAL LEASE PROCEEDS (OFS) - - - - 4000-49600 INSURANCE RECOVERIES 3,235 - - - OTHER FINANCING SOURCES 3,235 - - - TOTAL REVENUES 3,364,554 3,331,300 3,331,300 3,709,700 109 A • • Under the Parks and Recreation Department, the Recreation Division manages the Thomas and Mattie Brown House.This division ensures ongoing preservation of Wylie's past by maintaining the historic site. A visit to this establishment provides a rare opportunity to glimpse into the City's rich, historical background. Acco plish eats for FY2019 ✓ Completed feasibility study regarding facility use and identity. Strategic oats: Co unity Focused over t; Culture; Planning and.e ent ✓ Supported downtown event, e.g. Boo on Ballard, Bluegrass, and Arts Festival. Strategic °els: Co unity Focused ovem ent; Culture;Plannin. dna.e ent •bjectives for FY2020 • Continue to support downtown events, e.g. Boo on Ballard, Bluegrass, and Arts Festival. Strategic gals: orkforce; Financial ealth; ealth, Safety, and ell-:ein. • Implement findings from feasibility study regarding use and identity. Strategic oals: Co unity Focused ovem ent; Culture; Plannin, and e ent BUDGET BUDGET BUDGET BUDGET STAFFING 2016-2017 2017-2018 2018-2019 2019-2020 Rec.Supervisor-Brown House 1.0 1.0 1.0 1.0 Recreation Monitor 1.0 1.0 1.0 0.5 Guest Service Specialist 0.0 0.0 0.0 0.5 TOTAL 2.0 2.0 2.0 2.0 110 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX BROWN HOUSE 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5612-51110 SALARIES 47,126 48,364 48,364 48,714 5612-51112 SALARIES- PART TIME 12,902 25,955 25,955 25,955 5612-51130 OVERTIME 203 1,023 1,023 1,000 5612-51140 LONGEVITY PAY 140 192 192 240 5612-51160 CERTIFICATION INCENTIVE - - - - 5612-51210 CAR ALLOWANCE - - - - 5612-51220 PHONE ALLOWANCE 1,200 1,200 1,200 1,400 5612-51230 CLOTHING ALLOWANCE - - - - 5612-51310 TMRS 7,190 7,476 7,476 10,706 5612-51410 HOSPITAL& LIFE INSURANCE 11,975 12,841 12,841 12,902 5612-51420 LONG-TERM DISABILITY 208 270 270 268 5612-51440 FICA 3,526 4,683 4,683 4,706 5612-51450 MEDICARE 825 1,096 1,096 1,101 5612-51470 WORKERS COMP PREMIUM 568 364 364 372 5612-51480 UNEMPLOYMENT COMP (TWC) 323 540 540 540 PERSONNEL SERVICES 86,185 104,004 104,004 107,904 5612-52010 OFFICE SUPPLIES 800 908 908 908 5612-52070 COMPUTER SOFTWARE - - - - 5612-52130 TOOLS/ EQUIP (NON-CAPITAL) 9,843 1,455 1,455 5,455 5612-52210 JANITORIAL SUPPLIES 118 2,851 2,851 2,851 5612-52250 MEDICAL&SURGICAL 26 460 460 260 5612-52310 FUEL& LUBRICANTS - - - - 5612-52610 RECREATIONAL SUPPLIES 738 1,910 1,910 1,190 5612-52650 RECREATION MERCHANDISE 237 375 375 375 5612-52710 WEARING APPAREL& UNIFORMS 579 450 450 450 5612-52810 FOOD SUPPLIES 525 525 525 525 5612-52990 OTHER - - - - SUPPLIES 12,865 8,934 8,934 12,014 5612-54210 STREETS&ALLEYS - - - - 5612-54510 MOTOR VEHICLES - - - - 5612-54530 HEAVY EQUIPMENT - 250 250 - 5612-54630 TOOLS& EQUIPMENT - - - - 5612-54650 COMMUNICATIONS - - - - 5612-54810 COMPUTER HARD/SOFTWARE - - - - 5612-54910 BUILDINGS 4,559 11,300 11,300 22,300 MATERIALS FOR MAINTENANC 4,559 11,550 11,550 22,300 111 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX BROWN HOUSE 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5612-56040 SPECIAL SERVICES 56,954 76,670 76,670 39,108 5612-56080 ADVERTISING 7,987 5,960 5,960 5,960 5612-56110 COMMUNICATIONS 1,548 1,800 1,800 1,800 5612-56140 REC CLASS EXPENSES (BH) 152 4,000 4,000 1,000 5612-56180 RENTAL 7,639 5,400 5,400 5,400 5612-56210 TRAVEL&TRAINING 4,524 3,650 3,650 3,650 5612-56250 DUES&SUBSCRIPTIONS 2,728 4,530 4,530 4,460 5612-56310 INSURANCE - 2,000 2,000 - 5612-56360 ACTIVENET ADMINISTRATIVE FEES - 500 500 - CONTRACTUAL SERVICES 81,533 104,510 104,510 61,378 5612-58150 LAND-BETTERMENTS - - - - 5612-58810 COMPUTER HARD/SOFTWARE - - - - 5612-58830 FURNITURE & FIXTURES - - - - 5612-58850 MAJOR TOOLS& EQUIPMENT - - - - 5612-58910 BUILDINGS - - - - 5612-58995 CONTRA CAPITAL OUTLAY - - - - CAPITAL OUTLAY - - - - 4B BROWN HOUSE 185,142 228,998 228,998 203,596 112 Under the Parks and Recreation Department, the Recreation Division manages the Wylie Senior Recreation Center. The Wylie Senior Recreation Center supports the well-being of Wylie citizens, ages 55 years and older by providing recreational and educational programs.The division ensures the ongoing operations, program participation, and marketing of the Senior Recreation Center. Acco plish eras for FY 2019 V Even greater attendance and participation. Strafe ic oak: Co unity Focused over ent; Culture; eaith, Safety, and OP:eing ✓ Facility improvements: parking, window, and doors. Strata ic oak: Co unity Focused Govern ent; Culture; ealth, Safety, and eit V Increased variety and availability of overnight trips. Strategic oak: Co unity Focused ovem ent; Culture; ecdth, Safety, and elt objectives for FY 2021 • Continue to meet increasing and evolving program needs. Strata ic oak: orkforce; Finandal ea lth; ealth, Safety, and ad ein, • Continue to respond to customer needs in regards to current equipment and spaces. Strafe,ic oak: ealth, Safety, and -Icing and Infrastructure BUDGET BUDGET BUDGET BUDGET STAFFING 2016-2017 2017-2018 2018-2019 2019-2020 Recreation Supervisor 1.0 1.0 1.0 1.0 Rec. Programmer-Senior Activities 1.0 1.0 1.0 1.0 Administrative Assistant 0.0 1.0 1.0 1.0 Guest Services Specialist 1.0 0.5 0.5 0.5 Recreation Monitor 2.0 2.0 2.0 2.0 TOTAL 5.0 5.5 5.5 5.5 113 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX SENIOR CENTER 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5613-51110 SALARIES 120,367 126,049 126,049 127,109 5613-51112 SALARIES- PART TIME 149,505 151,567 151,567 162,567 5613-51130 OVERTIME 1,430 4,090 4,090 2,750 5613-51140 LONGEVITY PAY 440 528 528 672 5613-51160 CERTIFICATION INCENTIVE - - - - 5613-51210 CAR ALLOWANCE - - - - 5613-51220 PHONE ALLOWANCE 3,650 3,750 3,750 3,900 5613-51230 CLOTHING ALLOWANCE - - - - 5613-51310 TMRS 21,970 25,741 25,741 26,223 5613-51410 HOSPITAL& LIFE INSURANCE 28,896 31,757 31,757 28,580 5613-51420 LONG-TERM DISABILITY 532 701 701 725 5613-51440 FICA 16,453 17,499 17,499 18,048 5613-51450 MEDICARE 3,848 4,093 4,093 4,221 5613-51470 WORKERS COMP PREMIUM 2,031 1,916 1,916 2,065 5613-51480 UNEMPLOYMENT COMP (TWC) 2,304 2,160 2,160 2,160 5613-51510 TEMPORARY PERSONNEL - - - - PERSONNEL SERVICES 351,426 369,851 369,851 379,020 5613-52010 OFFICE SUPPLIES 2,631 2,560 2,560 2,360 5613-52130 TOOLS/EQUIP (NON-CAPITAL) 22,254 16,600 16,600 10,250 5613-52210 JANITORIAL SUPPLIES 1,825 2,574 2,574 1,537 5613-52250 MEDICAL&SURGICAL 1,082 1,550 1,550 1,000 5613-52310 FUEL& LUBRICANTS 3,488 5,130 5,130 5,760 5613-52610 RECREATIONAL SUPPLIES 29,279 31,460 31,460 37,470 5613-52650 RECREATION MERCHANDISE 2,718 1,163 1,163 3,463 5613-52710 WEARING APPAREL& UNIFORMS 902 925 925 925 5613-52810 FOOD SUPPLIES 499 525 525 525 SUPPLIES 64,677 62,487 62,487 63,290 5613-54530 HEAVY EQUIPMENT 4,480 10,500 10,500 10,000 5613-54630 TOOLS& EQUIPMENT - - - - 5613-54650 COMMUNICATIONS - - - - 5613-54810 COMPUTER HARD/SOFTWARE - - - - 5613-54910 BUILDINGS 36,782 17,400 17,400 5,900 MATERIALS FOR MAINTENANCE 41,261 27,900 27,900 15,900 5613-56040 SPECIAL SERVICES 36,158 15,635 15,635 16,985 5613-56080 ADVERTISING 10,468 10,886 10,886 8,659 5613-56110 COMMUNICATIONS 1,199 1,380 1,380 2,172 5613-56140 REC CLASS EXPENSES 33,494 44,000 44,000 46,000 5613-56180 RENTAL 10,064 7,748 7,748 7,748 5613-56210 TRAVEL&TRAINING 15,494 21,800 21,800 20,450 5613-56250 DUES&SUBSCRIPTIONS 3,352 4,400 4,400 4,952 5613-56310 INSURANCE - - - - 5613-56360 ACTIVENET ADMINISTRATIVE FEES 2,218 3,300 3,300 3,300 CONTRACTUAL SERVICES 112,447 109,149 109,149 110,266 114 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX SENIOR CENTER 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5613-58110 LAND-PURCHASE PRICE - - - - 5613-58150 LAND-BETTERMENTS - 125,000 125,000 - 5613-58510 MOTOR VEHICLES - - - - 5613-58530 HEAVY EQUIPMENT - - - - 5613-58570 ENGINEERING/ARCHITECTURAL - - - 90,000 5613-58830 FURNITURE & FIXTURES - - - - 5613-58840 OUTDOOR FURNITURE & EQUIPMEN1 - - - - 5613-58850 MAJOR TOOLS& EQUIPMENT - - - - 5613-58910 BUILDINGS - - - - CAPITAL OUTLAY - 125,000 125,000 90,000 4B SENIOR ACTIVITIES 569,810 694,387 694,387 658,476 115 The 4B Parks Division is responsible for the development and maintenance of parks throughout the City. It is a division of the Parks and Recreation Department. The 4B Sales Tax Revenue Fund, 4B Parks, is a supplemental cost-center to the General Fund's Parks Department. The sales tax revenue is restricted by State legislation to improving the appeal of the City as a place to live, work, and visit while promoting economic development. Acco plish ants for FY 2019 V Continued quality maintenance to the City's parks, open spaces, playgrounds, athletic fields, and public buildings. Strategic oak: ealth, Safety, and eliv:eink Planning ana e ent;Co unity Focused "Ti ent ✓ Acquired new equipment (2) one-ton trucks (one flatbed and one utility bed), and replaced a Toro Sand Pro infield machine, which allows the Division to continue to provide quality maintenance to the baseball and softball fields. Stream k oak:Infrastructure;Plannin r e it; Co unity Focused ovenn ent ✓ Continued with the update to the Parks, Recreation, and Open Space Master Plan. Should have this complete by the end of the year. Strate,k oals: ealth, Safety, and ell—leing;Infrastructure; Plannim ana a ent •bjectives for FY 2020 • Identify new development opportunities at existing parks and dedicated park land. Stratmk oak:Infrastructure; Planning anage ent; Co unity Focused ovem ent • Continue providing quality maintenance of parks and open spaces. Strategic oals: ealth, Safety, and ell—laing;Co unity Focused ovem ent • Expand and improve maintenance practices and efficiency. Strate,ic oals: ealth, Safety, and eihdeing;Infrastructure • Complete the update to the Parks, Recreation, and Open Space Master Plan. Strata.k Goals: ealth, Safety, and elh:eink Infrastructure; Planning ana e ent BUDGET BUDGET BUDGET BUDGET STAFFING 2016-2017 2017-2018 2018-2019 2019-2020 Field Supervisor 1.0 1.0 1.0 1.0 Equipment Operator 0.0 0.0 0.0 1.0 Maintenance Worker 3.0 3.0 3.0 3.0 TOTAL 4.0 4.0 4.0 5.0 116 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX 4B PARKS 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5614-51110 SALARIES 150,951 163,096 163,096 202,257 5614-51130 OVERTIME 4,591 8,180 8,180 8,000 5614-51140 LONGEVITY PAY 968 924 924 1,070 5614-51160 CERTIFICATION INCENTIVE 1,162 2,215 2,215 - 5614-51210 CAR ALLOWANCE - - - - 5614-51220 PHONE ALLOWANCE 1,200 1,350 1,350 1,920 5614-51230 CLOTHING ALLOWANCE 3,960 3,240 3,240 3,960 5614-51310 TMRS 24,429 26,790 26,790 32,466 5614-51410 HOSPITAL& LIFE INSURANCE 28,059 45,694 45,694 64,202 5614-51420 LONG-TERM DISABILITY 688 922 922 1,142 5614-51440 FICA 9,876 11,014 11,014 13,348 5614-51450 MEDICARE 2,310 2,796 2,796 3,122 5614-51470 WORKERS COMP PREMIUM 2,258 2,075 2,075 2,144 5614-51480 UNEMPLOYMENT COMP (TWC) 947 1,080 1,080 1,350 5614-51510 TEMPORARY PERSONNEL - - - - PERSONNEL SERVICES 231,397 269,376 269,376 334,981 5614-52130 TOOLS/EQUIP (NON-CAPITAL) 7,565 13,500 13,500 600 5614-52250 MEDICAL&SURGICAL - - - 75 5614-52310 FUEL& LUBRICANTS - 1,900 1,900 - 5614-52710 WEARING APPAREL& UNIFORMS - - - 150 5614-52810 FOOD SUPPLIES - - - 50 SUPPLIES 7,565 15,400 15,400 875 5614-54530 HEAVY EQUIPMENT - 5,750 5,750 1,000 MATERIALS FOR MAINTENANCE - 5,750 5,750 1,000 5614-56040 SPECIAL SERVICES 2,041 1,500 1,500 1,000 5614-56210 TRAVEL&TRAINING - - - 1,500 5614-56250 DUES&SUBSCRIPTIONS - - - 300 5614-56570 ENGINEERING/ARCHITECTURAL 12,606 141,740 141,740 66,312 CONTRACTUAL SERVICES 14,647 143,240 143,240 69,112 5614-58110 LAND-PURCHASE PRICE - - - - 5614-58150 LAND-BETTERMENTS 109,555 - - 150,000 5614-58510 MOTOR VEHICLES 92,299 86,000 86,000 - 5614-58530 HEAVY EQUIPMENT - - - - 5614-58570 ENGINEERING/ARCHITECTURAL - - - 75,000 5614-58830 FURNITURE & FIXTURES - - - - 5614-58840 OUTDOOR FURNITURE & EQUIPMEN1 - - - - 5614-58850 MAJOR TOOLS& EQUIPMENT 133,136 25,000 25,000 36,500 5614-58910 BUILDINGS - - - - CAPITAL OUTLAY 334,990 111,000 111,000 261,500 4B PARKS 588,599 544,766 544,766 667,468 117 Within the Parks and Recreation Department, the Recreation Division manages the Wylie Recreation Center. The Wylie Recreation Center supports the well-being of Wylie citizens by providing access to recreational and educational programs. The division ensures the ongoing operations, program participation, and marketing of Wylie Recreation Center.This division provides support and supervisory assistance to all recreation programs. Accomplish ents for FY 2019 ✓ Continued to upgrade fitness equipment. Strategic Goals: Health, Safety, and ell- eing; Co unity Focused Govern ent ✓ Improved staffing levels. Strategic Goals: Health, Safety, and ell- eing; Co unity Focused Govern ent; orkforce ✓ Increased Open Gym activities. Strategic oals: Health, Safety, and ell- ein ; Co unity Focused Govern ent ✓ Maintained a clean, safe, and up-to-date facility. Strategic Goals: Health, Safety, and ell-•eing; Co unity Focused Govern ent bjectives for FY 2020 • Continue to upgrade fitness equipment. Strategic Goals: Health, Safety, any ell- eing; Co unity Focused Govern ent • Continue to meet increasing and evolving program needs. Strategic oals: orkforce; Financial Health; Health, Safety, and ell- eing • Continue to respond to customer needs in regards to current equipment and spaces. Strategic Goals: Health, Safety, and ell- eing;and Infrastructure BUDGET BUDGET BUDGET BUDGET STAFFING 2016-2017 2017-2018 2018-2019 2019-2020 Recreation Manager 1.0 1.0 1.0 1.0 Recreation Supervisor 1.0 1.0 1.0 1.0 Assistant Supervisor 0.0 0.0 0.0 1.0 Rec. Programmer-Fitness 1.0 1.0 1.0 1.0 Rec. Programmer-Facilities 1.0 1.0 1.0 1.0 Rec. Programmer-Guest Services 1.0 1.0 1.0 1.0 Assistant Programmer 0.0 0.0 0.0 1.0 Building Attendant 0.0 1.0 1.0 1.0 Administrative Assistant 0.0 1.0 1.0 1.0 Guest Services Specialist 5.0 4.5 4.5 4.0 Recreation Monitor 10.0 10.0 10.0 10.0 TOTAL 20.0 21.5 21.5 23.0 118 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX RECREATION CENTER 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5625-51110 SALARIES 326,457 324,530 324,530 401,731 5625-51112 SALARIES- PART TIME 463,548 505,424 505,424 498,209 5625-51130 OVERTIME 3,139 6,135 6,135 11,200 5625-51140 LONGEVITY PAY 1,384 1,604 1,604 1,919 5625-51160 CERTIFICATION INCENTIVE - - - - 5625-51210 CAR ALLOWANCE - - - - 5625-51220 PHONE ALLOWANCE 8,350 8,400 8,400 12,150 5625-51230 CLOTHING ALLOWANCE - 720 720 720 5625-51310 TMRS 72,005 70,617 70,617 81,278 5625-51410 HOSPITAL& LIFE INSURANCE 78,436 95,260 95,260 121,057 5625-51420 LONG-TERM DISABILITY 1,358 1,807 1,807 2,291 5625-51440 FICA 47,888 51,981 51,981 56,654 5625-51450 MEDICARE 11,200 11,936 11,936 13,250 5625-51470 WORKERS COMP PREMIUM 3,177 3,773 3,773 3,985 5625-51480 UNEMPLOYMENT COMP (TWC) 7,377 4,590 4,590 5,130 PERSONNEL SERVICES 1,024,318 1,086,777 1,086,777 1,209,574 5625-52010 OFFICE SUPPLIES 3,294 5,836 5,836 6,002 5625-52070 COMPUTER SOFTWARE - - - - 5625-52130 TOOLS/ EQUIP (NON-CAPITAL) 19,863 21,460 21,460 25,020 5625-52210 JANITORIAL SUPPLIES 24,056 36,103 36,103 28,263 5625-52250 MEDICAL&SURGICAL 4,602 4,420 4,420 4,420 5625-52310 FUEL& LUBRICANTS 2,684 3,990 3,990 3,990 5625-52610 RECREATIONAL SUPPLIES 92,506 101,740 101,740 97,090 5625-52650 RECREATION MERCHANDISE 5,198 5,325 5,325 5,275 5625-52710 WEARING APPAREL& UNIFORMS 219 5,750 5,750 5,750 5625-52810 FOOD SUPPLIES 1,024 1,200 1,200 1,200 5625-52990 OTHER - - - - SUPPLIES 153,446 185,824 185,824 177,010 5625-54530 HEAVY EQUIPMENT 9,220 18,690 18,690 16,690 5625-54650 COMMUNICATIONS - - - - 5625-54810 COMPUTER HARD/SOFTWARE - - - - 5625-54910 BUILDINGS 19,092 106,920 106,920 32,420 MATERIALS FOR MAINTENANCE 28,312 125,610 125,610 49,110 119 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX RECREATION CENTER 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5625-56040 SPECIAL SERVICES 66,167 95,650 95,650 106,650 5625-56080 ADVERTISING 61,171 89,791 89,791 99,977 5625-56110 COMMUNICATIONS - 1,800 1,800 1,800 5625-56140 REC CLASS EXPENSES (REC CTR) 105,003 116,700 116,700 120,300 5625-56180 RENTAL 5,326 3,300 3,300 3,300 5625-56210 TRAVEL&TRAINING 17,474 22,700 22,700 31,200 5625-56250 DUES&SUBSCRIPTIONS 3,839 8,135 8,135 10,335 5625-56310 INSURANCE 21,297 27,000 27,000 35,000 5625-56360 ACTIVENET ADMINISTRATIVE FEES 44,423 56,000 56,000 59,400 5625-56610 UTILITIES-ELECTRIC 84,062 98,970 98,970 98,970 5625-56630 UTILITIES-WATER 19,407 20,000 20,000 20,000 5625-56660 UTILITIES-GAS - - - - CONTRACTUAL SERVICES 428,170 540,046 540,046 586,932 5625-58510 MOTOR VEHICLES 57,009 - - - 5625-58810 COMPUTER HARD/SOFTWARE - - - - 5625-58830 FURNITURE & FIXTURES - - - - 5625-58850 MAJOR TOOLS& EQUIPMENT - - - - 5625-58910 BUILDINGS 27,650 48,000 48,000 18,500 5625-58950 CAPITAL LEASE EXPENDITURES - - - - CAPITAL OUTLAY 84,659 48,000 48,000 18,500 4B RECREATION CENTER 1,718,906 1,986,257 1,986,257 2,041,126 120 Under the Parks and Recreation Department, the Recreation Division manages the maintenance of Stonehaven House.This division ensures ongoing preservation of Wylie's past by maintaining the historic site. Similar to the Brown House, a visit to the Stonehaven House provides another rare opportunity to glimpse into the City's rich, historical background. Acco plishrents for FY 2019 V Completed feasibility study of the Stonehaven House with consultants Kimley-Horn and Architexas. Strategic oals: Co unity Focused ovem ent; Culture;Plannin rakea ent objectives for FY 2120 • Research use of Hotel/Motel fees for capital improvements and maintenance of the house. Strategic as Co unity Focused ovem ent; Plannin• an at 121 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX STONE HAVEN HOUSE 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5627-51110 SALARIES - - - - 5627-51112 SALARIES- PART TIME - - - - 5627-51130 OVERTIME - - - - 5627-51140 LONGEVITY PAY - - - - 5627-51160 CERTIFICATION INCENTIVE - - - - 5627-51210 CAR ALLOWANCE - - - - 5627-51220 PHONE ALLOWANCE - - - - 5627-51230 CLOTHING ALLOWANCE - - - - 5627-51310 TMRS - - - - 5627-51410 HOSPITAL& LIFE INSURANCE - - - - 5627-51420 LONG-TERM DISABILITY - - - - 5627-51440 FICA - - - - 5627-51450 MEDICARE - - - - 5627-51470 WORKERS COMP PREMIUM - - - - 5627-51480 UNEMPLOYMENT COMP (TWC) - - - - PERSONNEL SERVICES - - - - 5627-52010 OFFICE SUPPLIES - - - - 5627-52130 TOOLS/ EQUIP (NON-CAPITAL) - - - - 5627-52210 JANITORIAL SUPPLIES - - - - 5627-52610 RECREATIONAL SUPPLIES - - - - 5627-52650 RECREATION MERCHANDISE - - - - 5627-52990 OTHER - - - - SUPPLIES - - - - 5627-54630 TOOLS& EQUIPMENT - - - - 5627-54810 COMPUTER HARD/SOFTWARE - - - - 5627-54910 BUILDINGS 11 5,000 5,000 2,000 MATERIALS FOR MAINTENANCE 11 5,000 5,000 2,000 5627-56040 SPECIAL SERVICES - - - - 5627-56310 INSURANCE - 500 500 - 5627-56360 ACTIVENET ADMINISTRATIVE FEES - - - - CONTRACTUAL SERVICES - 500 500 - 5627-58150 LAND-BETTERMENTS - - - - 5627-58810 COMPUTER HARD/SOFTWARE - - - - 5627-58830 FURNITURE & FIXTURES - - - - 5627-58850 MAJOR TOOLS& EQUIPMENT - - - - 5627-58910 BUILDINGS - - - - 5627-58995 CONTRA CAPITAL OUTLAY - - - - CAPITAL OUTLAY - - - - 4B STONEHAVEN HOUSE 11 5,500 5,500 2,000 122 LI •' • This department reflects expenditures incurred by the City's 4B Sales Tax Revenue Fund, as a single entity, in the conduct of its operations. These expenditures include debt service payments, etc. 123 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2019-2020 112-4B SALES TAX COMBINED SERVICES 2017-2018 2018-2019 2018-2019 2019-2020 ACTUAL BUDGET PROJECTED PROPOSED 5000-56040 SPECIAL SERVICES - 7,334 7,334 39,210 5000-56310 INSURANCE - - - - CONTRACTUAL SERVICES - 7,334 7,334 39,210 5000-59125 TRANSFER TO RECREATION FUN[ - - - - 5000-59132 TRANSFER TO 4B DEBT SERVICE 392,150 385,650 385,650 389,050 OTHER FINANCING (USES) 392,150 385,650 385,650 389,050 COMBINED SERVICES 392,150 392,984 392,984 428,260 124